Shayla Ryberg

General administrative procedures

• Answer and manage incoming and outgoing calls while recording accurate messages for distribution to office staff.
• Open and properly distribute incoming mail to promote quicker response to general public inquiries.
• Perform wide-ranging administrative, financial and service-related functions, including but not limited to Microsoft Word, excel, TEAMS, Powerpoint & Outlook.
• Liaison with Finance, Logistics and Personnel branch teams to develop solutions and accomplish shared objectives.
• Follow detail directions from management to complete daily paperwork and computer data entry.
• Enhance mission support efficiency by streamlining processes and implementing best practices.
• Maintain high levels of situational awareness through diligent monitoring of ongoing missions and potential threats.
• Strengthen inter-agency collaboration through effective relationship-building and clear communication.
• Reduce response times for critical incidents by optimizing communication channels between teams.
• Volunteer to help with special projects of varying degrees of complexity.
• Facilitate seamless coordination between various departments, acting as a liaison to ensure smooth information flow.

Finance

• 10k purchase card holder
• Maximize budget utilization by conducting regular financial analysis and identifying cost-saving opportunities.
• Negotiate with suppliers, vendors and other representatives.
• Maintain consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
• Manage and maintain purchase orders and invoices.
• Ensure timely completion of reconciliations by adhering to strict deadlines and prioritizing tasks effectively.

SAP

• Local Property officer
• receiving of property acquired through several methods including transfer, purchase order, leasing.
• maintenance of property includes assigning assets to personnel, updating asset records as necessary, transferring property, and securing assets.
• disposal of property, determining the type of disposal, then start the disposal process to an asset.
• assigning and resolving inventory twice a year.

Vehicle Officer

• Assist in FLEET management, ordering necessary parts and supplies for smooth operations.
• Train new employees on company policies, procedures, and best practices for high-quality vehicle servicing.
• Keep detailed records of vehicle service history, enabling accurate tracking of maintenance needs and expenses.
• Monitor equipment in FM Live to compile data into detailed reports for upper management
• verify & approve purchases made against the FLEET cards for each vehicle.

Payroll Timekeeper

• Verify timekeeping records and handle any discrepancies with employees in BPETS and WEBTA.
• Check accrued hours against listed hours for leave time.
• Maintain confidentiality of employee records and payroll information.
• Maintain payroll information by calculating, collecting, and entering data.
• Process new hire paperwork and documents.
• Process officers paperwork that are transferring or retiring.
• Complete payroll accurately and timely to meet employee expectations.

Tririgia

• Coordinates facility repairs and ensures that requests are entered into Tririgia.
• Maintains access and ensures proper training is done as needed.

Door Access Card Issuer

• Manage security and access control by overseeing surveillance camera, alarm and card access systems for facility safety and security.

Uniform Coordinator

• Maintained accurate records of uniform issuance and returns for accountability purposes.

Concur

• Set up flights, hotels, and ground transportation for individuals and groups.
• Streamline booking processes for more accurate and timely reservations, improving overall service quality.
• Educate employees on travel policies and procedures, ensuring adherence to corporate guidelines and budgetary constraints.

Acadis training and development

• Maintain accurate records of employee participation in training events, tracking progress towards learning objectives.
• Collaborate with department managers to assess training needs and develop targeted solutions.
• Maintain accurate records of employee participation in training events, tracking progress towards learning objectives.

Records Management

• Maintain accuracy of records by verifying accuracy of data in records.
• Destroy records in line with retention schedules to protect confidential information and comply with regulations.
• Followed established policies and procedures to maintain compliance with regulations.
• Assist with record management system implementation and maintenance to streamline operations.

Payroll Timekeeper / Field Administrator

• Reviewed personnel records to determine names, rates of pay, occupations of new hires and changes in wage rates.
• Processed new hire paperwork and documents.
• Collaborated with managers to establish work schedules, ensuring optimal coverage for all shifts.
• Maintained employee confidence and protected payroll operations by keeping information confidential.
• Processed payrolls on regular basis for more than 50 employees
• Reduced payroll errors by meticulously reviewing timesheets and resolving discrepancies before final submission.

Inventory Specialist

• Enhanced inventory accuracy by conducting regular cycle counts and reconciling discrepancies.
• Participated in annual physical inventories to verify accuracy of records and identify any discrepancies that needed correction.
• Managed the return process for damaged or defective goods, ensuring prompt resolution for customers and minimizing financial loss for the company.
• Managed disposal of obsolete inventory in environmentally responsible manner, ensuring compliance with regulations.
• Conducted regular inventory audits to ensure stock levels were accurately maintained, minimizing discrepancies

PIV Card Enrollment Official

• designated as the enrollment official, i ensure policy compliance with the Homeland Security Presidential Directive HSPD-12.
• Managed the enrollment process, revoked and helped employees with their personal Identity verification cards.