Shaylyn Toledo
Phoenix,AZ
Summary
Meticulous Project Analyst skilled in essential financial administration, including project reconciliation, financial closure, and comprehensive support for the annual capital project budgeting process. Proficient in fiscal transparency and reporting, responsible for generating monthly P&L projections and publishing detailed financial status reports for over 200 capital construction projects.
Overview
17
17
years of professional experience
Work History
Manager, Capital Planning
American Express
09.2023 - Current
- Govern capital project compliance by providing daily process coaching and guidance on financial and administrative requirements, ensuring strict adherence to policy standards
- Provide guidance to partners on Project reconciliation and financial closure
- Backed Real Estate Project Managers and partners by providing daily process coaching and guidance with the multitude of financial and administrative tasks required to ensure a Capital project’s success
- Optimize the annual capital project budgetary process, maximizing resource accuracy and facilitating timely project finalization
- Provide monthly P&L projections for capital projects
- Streamline financial reporting for 200+ capital construction projects, enhancing fiscal transparency and enabling proactive stakeholder decision-making
Construction Project Coordinator
CBRE
11.2019 - 09.2023
- Supported Project Managers and Directors with a multitude of financial and administrative tasks required to ensure a Capital project’s success
- Effectively communicated insights and plans to cross-functional team members.
- Ability to effectively manage projects, track project status, and ensure timely completion of projects.
- Build and maintain relationship with all key stakeholders within and outside the program to ensure smooth delivery of results.
- Coordinated internal and external resources to maximize project and program success.
- Provided monthly project reconciliation documents for Construction Managers
Construction Project Coordinator
Albertsons Companies LLC
03.2016 - 11.2019
- Prepared purchase orders, solicited quote proposals and suggested course of action for procurement of requisitions for materials and services
- Reviewed, entered, and maintained manual and computerized records of purchase requisitions and mechanical data, items purchased, costs, schedule of E-mail deliveries, vendor performance, inventories
- Monitored production and deliver status of ordered materials and outsourced LinkedIn items to troubleshoot Field Department heads regarding the status of incoming shipments
Contract Specialist
Vacation Deals
02.2009 - 02.2016
- Review and understand contract plan and specifications
- Received and reviewed department supply requisitions and placed appropriate orders based on need and available funds
- Developed contracts for legal review for presentation to senior management staff.
- Monitor existing contracts for upcoming expiration dates, subsequently coordinating with appropriate channels for contract re-negotiation and possible renewal.
- Analyzed performance of current contracts to identify amendment additions and ensure full regulatory compliance.
Education
Bachelor of Business Administration - Business Management
Northern Arizona University
Flagstaff, AZ09.2010
Skills
- Budget Analysis, Policy Compliance, Data Collection, P&L Projection, Financial Reporting
Additional Experience
Kelter Doulas Realty | Executive Administrative Assistant
• Controlled and managed document processes by reviewing files, records, and critical information to confirm accuracy and ensure compliance with company policies and procedures
• Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction
• Maintained up-to-date department organizational chart
• Successfully planned and executed corporate meetings, lunches, and special events for groups of 50+ employees
• Guided administrative and professional staff through computer and software problems
Certification
SQL, Microsoft Office Suite, Ariba, Oracle
Timeline
Manager, Capital Planning
American Express
09.2023 - Current
Construction Project Coordinator
CBRE
11.2019 - 09.2023
Construction Project Coordinator
Albertsons Companies LLC
03.2016 - 11.2019
Contract Specialist
Vacation Deals
02.2009 - 02.2016
Bachelor of Business Administration - Business Management
Northern Arizona University