Summary
Overview
Work History
Education
Skills
Timeline
Generic

Shayna M. Gibbens

Summary

Experienced senior administrative support professional at SWFLANT seeking to leverage strong communication, planning, developmental, and time management skills to secure the administration generalist position with Northrup Grumman. Committed to achieving mission success through personal and team growth. Dedicated to delivering exceptional support and contributing to overall organizational success. Ready to utilize administrative expertise and collaborate with colleagues to drive efficiency and effectiveness.

Overview

8
8
years of professional experience

Work History

Cherokee Nation

Nuclear Weapons Security Management Analyst
10.2024 - Current
  • Format, file, and route all correspondence, reports, records, and forms ensuring all documentation is issued promptly.
  • Input and update weekly data changes for division head meetings.
  • Coordinate and manage communal Conference Room.
  • Professionally represents SWFLANT Security communicating with internal and external customers and management daily.
  • Reviews and edits all correspondence, awards, and evaluation reports for formatting and content, ensuring all documentation is issued in a timely manner
  • Conducts weekly Exclusion Area Access List change correspondence and notification tracking.
  • Managed all SWFLANT Security personnel training documentation in accordance with SWFINST1500.3N and12400.5 CH-1
  • Coordinate with SWFLANT Management Analysts for SWFLANT Administrative processes and synchronization.
  • Coordinate and schedule Civilian and Uniformed security department check-ins.
  • Coordinate Monthly Verification List across SWFLANT Security.
  • Created and managed administrative tracking tools for document routing and phased formatting.
  • Familiarity with DISS, badging processes, and camera pass access.
  • Plan and prepare for security department meetings and presentations.
  • Experienced with SWFLANT swipe access application and processes
  • Assists with orchestrating site-wide events and activities.
  • Organized incoming and outgoing mail, packages, and deliveries within the department.
  • Coordinate and manage calendars for the Security Director, Deputy Security Director, and Security Operations Supervisor.
  • Monitors and verifies all short and long range training plans for SWFLANT Security.
  • Actively attends daily security meeting.
  • 0700-1530 Mon-Friday (40 hours)
  • Self-motivated, with a strong sense of personal responsibility.
  • Worked effectively in fast-paced environments.
  • Learned and adapted quickly to new technology and software applications.
  • Demonstrated strong organizational and time management skills while managing multiple projects.

Administrative Support Sr. For Engineering and Metrology

Lockheed Martin Space
06.2021 - 06.2024
  • I was the Main Point of Contact for 100 engineers and meteorologists for all administrative, property, and training needs, and I am located at SWFLANT.
  • Admin for Deputy Resident Director and Resident Directors as needed.
  • Familiarity with badging processes and camera pass access.
  • Communicates with outside departments to insure all equipment is moved, calibrated and Inspected on time to insure mission critical production is not delayed
  • Managed travel and scheduled paid time off days for 50 engineers to ensure all mission essential production was unaffected.
  • Schedule and maintain all training requirements across multiple training databases to include quality control training (QCT), Web Based Training (WBT), and Atlas
  • Maintains training records and documents for licensed engineers
  • Manages Senior managers' daily schedules by accepting and scheduling meetings,
    conferences, and teleconferences.
  • Tracks financial vendor training budget to ensure the budget is progressing with scheduled training needs.
  • Scheduled, expensed, supported, and tracked over 90 offsite trips throughout the 2023 FY, totaling more than $130,000.
  • Purchased and expensed all office supplies, safety equipment, vendor training, and team building events totaling more than $20,000 in the 23FY.
  • Property custodian responsible for properly labeling, distributing, and tracking over 1000 engineering property items totaling over $2,200,000 using IMAP system
  • Contributed to a positive work environment by offering friendly assistance to colleagues when needed, promoting teamwork within the office setting.
  • Safeguarded confidential information by maintaining organized filing systems for both physical and digital records.
  • Enhanced office efficiency by streamlining administrative processes and implementing time-saving tools.
  • Maintains good oral and written communication with the customers and vendors.
  • Maintained up-to-date knowledge of company policies and industry regulations to ensure compliance across all administrative activities.
  • Provided site IT support, including submitting tickets on behalf of the team.
  • Customers main point of contact for conflicting and scheduling communal conference rooms located at SWFLANT.
  • Uses creativity and resourcefulness to organize and plan team-building events to develop growth and unity within the company.
  • Format, file, route proofings, correspondence, reports, records, and documents promptly to support production.
  • Implemented and conducted onboarding new employee orientation for new hires.
  • Maintain department organizational charts and recall list.
  • Organize and initiate long-range learning plans for new employees based on their
    career pathways.
  • Main administrator for property, calibration, and training coordinating for Engineering Department
  • Organized incoming and outgoing mail, packages, and deliveries within the department.
  • Hold current secret clearance
  • 0500-1530 Mon-Thur (40 hours)

Real Estate Sales Agent

Coldwell Banker Realty
01.2020 - 04.2021
  • Initiated negotiation on behalf of clients for home sales and purchases
  • Routes documents in a timely manner to ensure production is not delayed.
  • Organized task tracking to support driving open items to closure to meet deadlines.
  • Accompany buyers during visits to and inspections of the property, advising them on the suitability and value of the homes they are visiting based on current market conditions
  • Keen attention to detail, directly applied to marketing efforts, property staging, property inspections, and showings
  • Exceptional ability to establish, maintain, and grow client relationships through meeting the unique needs and demands of my clients
  • Ensure clear lines of communication with clients through written and verbal communication methods
  • Communicated with sellers, buyers, and renters to understand property needs, contract timelines, and financial obligations
  • Enhanced property listings'' visibility by utilizing social media platforms, email campaigns, and traditional marketing methods.
  • Maintained extensive knowledge of the local real estate market trends to provide accurate advice to clients.
  • Negotiated favorable deals for clients by establishing strong relationships with property owners and developers.
  • Prepared detailed reports on property listings, including comparative market analysis, for use in negotiations with sellers and buyers.
  • Conducted open houses to showcase available properties and generate interest from potential buyers.
  • Evaluated the needs and financial capabilities of clients to recommend appropriate properties based on their preferences and budget.
  • Ensured legal compliance throughout transactions by reviewing contracts and coordinating closely with title companies and mortgage lenders.
  • Maintained connections with clients to encourage repeat business and referrals.

Real Estate Sales Agent

Berkshire Hathaway Realty
02.2019 - 01.2020
  • Initiated negotiation on behalf of clients for home sales and purchases
  • Routes documents in a timely manner to ensure production is not delayed.
  • Organized task tracking to support driving open items to closure to meet deadlines.
  • Accompany buyers during visits to and inspections of the property, advising them on the suitability and value of the homes they are visiting based on current market conditions
  • Keen attention to detail, directly applied to marketing efforts, property staging, property inspections, and showings
  • Exceptional ability to establish, maintain, and grow client relationships through meeting the unique needs and demands of my clients
  • Ensure clear lines of communication with clients through written and verbal communication methods
  • Communicated with sellers, buyers, and renters to understand property needs, contract timelines, and financial obligations
  • Enhanced property listings'' visibility by utilizing social media platforms, email campaigns, and traditional marketing methods.
  • Maintained extensive knowledge of the local real estate market trends to provide accurate advice to clients.
  • Negotiated favorable deals for clients by establishing strong relationships with property owners and developers.
  • Prepared detailed reports on property listings, including comparative market analysis, for use in negotiations with sellers and buyers.
  • Conducted open houses to showcase available properties and generate interest from potential buyers.
  • Evaluated the needs and financial capabilities of clients to recommend appropriate properties based on their preferences and budget.
  • Ensured legal compliance throughout transactions by reviewing contracts and coordinating closely with title companies and mortgage lenders.
  • Maintained connections with clients to encourage repeat business and referrals.

Real Estate Sales Agent

Re/Max Consultants Realty
04.2018 - 01.2019
  • Initiated negotiation on behalf of clients for home sales and purchases
  • Routes documents in a timely manner to ensure production is not delayed.
  • Organized task tracking to support driving open items to closure to meet deadlines.
  • Accompany buyers during visits to and inspections of the property, advising them on the suitability and value of the homes they are visiting based on current market conditions
  • Keen attention to detail, directly applied to marketing efforts, property staging, property inspections, and showings
  • Exceptional ability to establish, maintain, and grow client relationships through meeting the unique needs and demands of my clients
  • Ensure clear lines of communication with clients through written and verbal communication methods
  • Communicated with sellers, buyers, and renters to understand property needs, contract timelines, and financial obligations
  • Enhanced property listings'' visibility by utilizing social media platforms, email campaigns, and traditional marketing methods.
  • Maintained extensive knowledge of the local real estate market trends to provide accurate advice to clients.
  • Negotiated favorable deals for clients by establishing strong relationships with property owners and developers.
  • Prepared detailed reports on property listings, including comparative market analysis, for use in negotiations with sellers and buyers.
  • Conducted open houses to showcase available properties and generate interest from potential buyers.
  • Evaluated the needs and financial capabilities of clients to recommend appropriate properties based on their preferences and budget.
  • Ensured legal compliance throughout transactions by reviewing contracts and coordinating closely with title companies and mortgage lenders.
  • Maintained connections with clients to encourage repeat business and referrals.

Real Estate Sales Agent

Rose and Womble Realty
04.2017 - 03.2018
  • Initiated negotiation on behalf of clients for home sales and purchases
  • Routes documents in a timely manner to ensure production is not delayed.
  • Organized task tracking to support driving open items to closure to meet deadlines.
  • Accompany buyers during visits to and inspections of the property, advising them on the suitability and value of the homes they are visiting based on current market conditions
  • Keen attention to detail, directly applied to marketing efforts, property staging, property inspections, and showings
  • Exceptional ability to establish, maintain, and grow client relationships through meeting the unique needs and demands of my clients
  • Ensure clear lines of communication with clients through written and verbal communication methods
  • Communicated with sellers, buyers, and renters to understand property needs, contract timelines, and financial obligations
  • Enhanced property listings'' visibility by utilizing social media platforms, email campaigns, and traditional marketing methods.
  • Maintained extensive knowledge of the local real estate market trends to provide accurate advice to clients.
  • Negotiated favorable deals for clients by establishing strong relationships with property owners and developers.
  • Prepared detailed reports on property listings, including comparative market analysis, for use in negotiations with sellers and buyers.
  • Conducted open houses to showcase available properties and generate interest from potential buyers.
  • Evaluated the needs and financial capabilities of clients to recommend appropriate properties based on their preferences and budget.
  • Ensured legal compliance throughout transactions by reviewing contracts and coordinating closely with title companies and mortgage lenders.
  • Maintained connections with clients to encourage repeat business and referrals.

Education

GED -

Virginia Continuing Education
Chesapeake, VA
03-2011

Skills

  • Live link
  • Pay to Purchase (P2P)
  • Concur
  • Share point
  • Verbal and written communication
  • Strong organizational skills that support ability to properly prioritize assignments
  • Organization and time management
  • DISS
  • Teamwork and collaboration
  • Microsoft Office
  • Problem-solving
  • Exceptional interpersonal skills
  • IMAP
  • Skype
  • Quality Control Training (QCT)
  • Outlook
  • Self-starter, effective time and priority management
  • Strong organizational skills that support the ability to properly prioritize assignments

Timeline

Cherokee Nation

Nuclear Weapons Security Management Analyst
10.2024 - Current

Administrative Support Sr. For Engineering and Metrology

Lockheed Martin Space
06.2021 - 06.2024

Real Estate Sales Agent

Coldwell Banker Realty
01.2020 - 04.2021

Real Estate Sales Agent

Berkshire Hathaway Realty
02.2019 - 01.2020

Real Estate Sales Agent

Re/Max Consultants Realty
04.2018 - 01.2019

Real Estate Sales Agent

Rose and Womble Realty
04.2017 - 03.2018

GED -

Virginia Continuing Education

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Shayna M. Gibbens