Shayna Spector
Pinecrest
Summary
Forward-thinking Executive Assistant with experience in reporting to CEO, COO and VP. Strong and loyal work ethic with excellent interpersonal, writing and communication skills. Highly resourceful professional with an extensive knowledge in understanding and fulfilling the needs of high level executives. Ability to multi-task, work under pressure and act proactively in high stress situations. Highly organized, self- motivated professional who thrives in high-pace, demanding environments. Bilingual in English and Spanish.
Overview
12
12
years of professional experience
Work History
Executive Assistant/Project Manager
Spector And Sons,LLC
06.2019 - Current
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendar, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for Executive.
- Developed and implemented construction plans according to tenant specifications and expectations.
- Negotiated contracts with suppliers and subcontractors to confirm fair pricing and quality service.
- Responsible for overseeing renovations of existing offices ensuring timely delivery and budget adherence.
Executive Assistant to RMD, COO, Miami
Aon
06.2016 - 06.2019
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Effectively coordinated both professional and personal schedules.
- Coordinated all aspects of domestic and international travel.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Event coordination for team building activities, fundraisers and annual holiday party.
- Responsible for reviewing and approving Executives expenses as well as supporting staff.
- Prepared conference rooms for in person and virtual meetings.
Construction Upgrade Coordinator, EA to VP
Terra Group
03.2015 - 06.2016
- Maintained accurate records of all sales activities, including contracts, proposals, quotes, follow-ups, and customer communications.
- Responsible for all office duties and support for Cervera Real Estate Team.
- Cultivated buyer relationships.
- Managed executive calendar, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Created upgrade program for Grove at Grand Bay Residences.
- Worked with vendors directly in negotiations of materials to maintain quality while adhering to budget.
- Coordination of upgrade meetings internally, agendas and meeting minutes to follow.
- Worked closely with association for building turnover,
Executive Assistant to VP
Terra Group
03.2013 - 03.2015
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Coordinated travel arrangements, including booking flights, hotels and transportation.
- Processed travel expenses and reimbursements for Executive.
- Handled catering for large meetings and conferences.
- Draft, prepare and finalize contracts for contractors along with change orders.
Education
Bachelor of Arts - Political Science
Florida International University
Miami, FL06.2012
Skills
- Executive support
- Administrative support
- Office management
- Schedule & calendar planning
- Travel arrangements
Timeline
Executive Assistant/Project Manager
Spector And Sons,LLC
06.2019 - Current
Executive Assistant to RMD, COO, Miami
Aon
06.2016 - 06.2019
Construction Upgrade Coordinator, EA to VP
Terra Group
03.2015 - 06.2016
Executive Assistant to VP
Terra Group
03.2013 - 03.2015
Bachelor of Arts - Political Science
Florida International University
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