Sheena Henriques
Wellington,FL
Summary
Seeking an Executive Business/Administrator Partner role. Driven and resourceful administrative professional with 15+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
18
18
years of professional experience
Work History
Executive Assistant
Figma
10.2021 - 02.2023
- Managed and executed onboarding of new marketing hires (including a high level overview of Marketing as a BU in the company)
- Oversaw the publications of SEO templates to the company website (this included working with outside agencies in the creation of templates)
- Organized content for monthly Marketing org meetings via Figjam (Figma’s collaboration tool)
- Took the lead in planning and executing leadership team offsites, domestic and international, within the Marketing organization
- Assisted with planning and execution of the first post-covid all company offsite in Florida
- Handled logistics for domestic and international guest speakers for several company conferences (internal and external)
- Managed CMO’s calendar and travel (domestic/international)
- Was a trusted source to the CMO when it came to strategizing ways to create/strengthen community within the Marketing organization and its cross-functional teams.
Executive Administrator, Salesforce
10.2015 - 10.2021
- Managed all aspects of calendaring, travel, expenses and meeting preparation
- Provided guidance on team strategy, meeting cadence and priorities
- Liaison between different internal business units around respective projects
- Accompany Executive on domestic and international travel for conferences, customer meetings and remote office visits
- Ensured Executive is properly briefed before ALL customer meetings, conference speaking engagements and internal company/business updates
- Partnered with Executives leadership team and finance on budget management and headcount
- Responsible for team offsites including accommodations, entertainment, team building, travel and content.
Executive Assistant
Marcom, Apple
12.2013 - 10.2015
- Heavy calendar management and strategic scheduling
- Coordinated and managed internal/external meetings including team off-sites, quarterly all-hands, business- related luncheons/dinners, etc
- Organized and coordinated material for executive and board of director related meetings
- Managed/coordinated domestic and international travel and accommodations; last-minute changes/troubleshooting
- Managed high-volume catering for the entire Cupertino based Marcom department, full-cycle and troubleshooting
- Processed and reconciled expense reports and corporate AMEX card
- Handled highly confidential information in a discreet and disciplined manner
- Provided back-up relief in all areas of administrative work and assisted with other projects as needed (of intermediate complexity)
- Occasionally assisted with light personal errands.
Executive Assistant
Advertising, Hulu
07.2009 - 12.2013
- Scheduled and maintained heavy calendars
- Assisted CFO in the coordination of high profile meetings for mergers and acquisition, fundraising and IPO discussions with investment banking partners and private equity investors
- Managed event management for outside executive meetings including Board of Directors meetings, merger and acquisition meetings, president’s club retreats, town halls, trade shows and conferences
- Utilized Oracle to set up and manage a database of several thousand outside vendors, content and distribution partners for both US and Japan
- Coordinated preparation and timely dissemination of sales materials for client meetings and weekly financial metrics reports including forecasts and financial statements for both US and Japan
- Scheduled and managed attendance of executives at outside panels and speaking engagements
- Arranged all domestic and international travel including immigration/visa issues
- Assisted with personal scheduling, purchases, gifts, travel and errands
- Led the coordinated efforts for the entire Ad Team in a company office move
- Oversaw expense reports of 6 finance and sales executives and senior managers.
Executive Assistant, VP of Sales/Sales Coordinator
Luxe Worldwide Hotels
05.2008 - 07.2009
Receptionist/Accounting Clerk
PriceGrabber
05.2005 - 05.2008
Education
No Degree - Biology
Loyola Marymount University
Los Angeles, CA2005
Skills
- SKILLS AND STRENGTHS
- 10 years of experience working for C-level executives in high paced, high growth companies
- Time management, organization, and follow-through
- Accounting and AP experience (including Oracle and MAS200 software)
- Event planning and project management experience
- Excellent communication (written and verbal) and client facing experience
- Maintains a positive working relationship with clients and colleagues
- Responsible, enthusiastic team player
Timeline
Executive Assistant
Figma
10.2021 - 02.2023
Executive Administrator, Salesforce
10.2015 - 10.2021
Executive Assistant
Marcom, Apple
12.2013 - 10.2015
Executive Assistant
Advertising, Hulu
07.2009 - 12.2013
Executive Assistant, VP of Sales/Sales Coordinator
Luxe Worldwide Hotels
05.2008 - 07.2009
Receptionist/Accounting Clerk
PriceGrabber
05.2005 - 05.2008
No Degree - Biology
Loyola Marymount University
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