Sheila Callaghan
Tonganoxie,Ks.
Summary
Demonstrates strong analytical, communication, and teamwork skills, with a proven ability to quickly adapt to new environments and situations. Eager to contribute to team success and further develop professional skills. Brings a positive attitude and a commitment to continuous learning and growth, with strong communication skills and the ability to multitask. Have the ability to work in a fast-paced work environment.
Overview
26
26
years of professional experience
Work History
Office Admin Support/Staffing Assistant
Polished Decorative Concrete
11.2024 - Current
- Employee background checks
- Maintained comprehensive records of candidate interviews, placements, and follow-up activities to ensure accurate documentation and reporting.
- Answered and redirected incoming phone calls for the office.
- Conducted new hire orientation to verify the completion of all necessary paperwork, recording the information in the human resources database.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Created and completed personnel action forms for hires, terminations, title changes, and terminations.
- Provided friendly assistance to new hires throughout the interviewing and hiring process.
- Processed employee termination paperwork at the direction of supervisory staff.
- Created job descriptions for vacant positions on the boards.
- Assisting in booking and forecasting travel arrangements for multiple crews traveling through the United States. Paying attention to detail to stay within the company budget.
- Conducted exit interviews with terminated employees.
- Aided staff with employee performance review paperwork and documentation.
- Assisted with creating employee handbooks and manuals.
- Participated in job fairs to recruit new talent.
- Maintained records on the company's fleet of trucks and trailers, ensuring accurate documentation and compliance with licensing requirements.
Secretary/Bookkeeper
Piper USD
04.2023 - 10.2024
- Attendance
- Processing Invoice payments
- Purchase orders
- Clover device management
- Handling all receipts
- Providing clerical support to the principal and school staff
- Revtrak payments
- Sales Tax
- Collecting and depositing funds
- Reconciling bank statements
- Preparing records for annual audits
- Monitoring account balances and ensuring that allocations are accurate and expenses are within budget limits.
Secretary
Piper USD 203
07.2014 - 04.2023
- Operate security entry during school hours.
- Bookkeeping
- Assist parents with security check-in and background checks at the building entrance.
- Prepare and distribute a weekly newsletter or information to staff and parents.
- General office tasks
- Attendance
- Gathering information and preparing State reports
- Parent communications
- Student transportation coordination
- Daily Filing
- Scheduling appointments
- Answered phones / routed calls
- Handle incoming/outgoing mail and courier deliveries
- Assisting with the collection of information for incoming students
- Assisting outgoing students/parents with the collection of information
- Coordination with School Resource Officer
- Assistance with coordination of Parent volunteers
Customer Service/Clerk/ Bookkeeping
The Medicine Store
08.2009 - 07.2014
- All aspects of retail trade
- Daily verification of registers
- Daily balancing of all accounts
- Insurance reconciliation
Registrar/ Counseling Secretary/ JV Cheer Coach
Basehor-Linwood High School
08.2005 - 10.2008
- Daily Filing
- Scheduling appointments
- Scheduling incoming recruiters
- Answer phones/route calls
- Cross-train to assist with vacation/sick leave in the front office
- Handle incoming/outgoing mail and courier deliveries
- Maintain supply room
- Assisting with the collection of information for incoming students
- Assisting outgoing students with the collection of information
- Handle cash transactions for Cheerleader fundraising
- Recordkeeping of fundraising activities
- Depositing funds to building bookkeeper
- Performed all aspects of student recordkeeping
Administrative Assistant / Customer Service Rep.
USFilter Jet Tech
10.2000 - 10.2004
- Bi-weekly staff meeting notes distribution
- Weekly operation meeting note distribution
- Assist accounting
- Assist engineering
- Assist human resources
- Cross-train to assist with vacation/sick leave
- Answer phones/route calls
- Handle incoming/outgoing mail and courier deliveries
- Maintain Fax machine
- Maintain supply room
- File POs
- Reconcile FedEx and UPS bills
- Schedule business trips worldwide (Travel arrangements, hotel, transportation, etc)
- Maintain warranty logs and provide repair parts customer service
- Enter job time and reconciliation
- Reconcile Travel Expenses and submit reports
Receptionist/ Customer Service
Midwest Distr. Co Inc.
07.1999 - 05.2000
- Answered Phones, did Data Entry, and handled Telephone Sales
Education
High School Diploma -
Tonganoxie High School
Tonganoxie, KS05-1987
Skills
- Background checks coordination
- Accounts payable and receivable
- Financial statements
- Bank reconciliation
- Skyward
- Resume screening
- Data entry proficiency
- HR policies
- Employee relations
- Interview coordination
- Administrative skills
- Human resources support
- Scheduling
- Microsoft office and docusign
- Mail handling
- Communication management
- Effective planning
- Recruitment
- Word processing
- Interviewing techniques
- Personnel records maintenance
- Teamwork and collaboration
- Problem-solving
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking
- Excellent communication
- Critical thinking
- Active listening
- Organizational skills
Timeline
Office Admin Support/Staffing Assistant
Polished Decorative Concrete
11.2024 - Current
Secretary/Bookkeeper
Piper USD
04.2023 - 10.2024
Secretary
Piper USD 203
07.2014 - 04.2023
Customer Service/Clerk/ Bookkeeping
The Medicine Store
08.2009 - 07.2014
Registrar/ Counseling Secretary/ JV Cheer Coach
Basehor-Linwood High School
08.2005 - 10.2008
Administrative Assistant / Customer Service Rep.
USFilter Jet Tech
10.2000 - 10.2004
Receptionist/ Customer Service
Midwest Distr. Co Inc.
07.1999 - 05.2000
High School Diploma -
Tonganoxie High School
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