Sheila Fleet
Silver Spring,MD
Summary
Highly organized Executive Assistant with notable experience in managing complex calendars, coordinating international travel, and overseeing high-level meeting preparation. Strong administrative skills including proficiency in MS Office Suite and CRM systems. Proven ability to handle sensitive information with discretion and maintain confidentiality. Demonstrated success in improving organizational processes, enhancing productivity, and implementing strategic solutions for efficiency.
Overview
10
10
years of professional experience
Work History
Executive Assistant
Warriors Recruiting/USAF
Arlington, VA
09.2023 - 01.2024
- Streamlined task assignment processes, ensuring prompt allocation of new tasks within prescribed 24-hour timeframe.
- Enhanced office efficiency through the implementation of letters, reports, and budget reconciliations with Microsoft Office.
- Conducted research and collected and analyzed data to prepare reports and documents. Maintained confidential records and files related to executive operations.
- Coordinated executive schedules and travel, optimizing time management, and maintained balanced calendars for senior leadership.
Operational Sustainment Reviewer
Bowhead/UIC/US Army
Arlington, VA
10.2022 - 08.2023
- Conducted detailed reviews of procurement documentation, ensuring adherence to federal regulations and maintaining high-quality standards.
- Delivered data analysis on acquisition trends, contributing to strategic planning and enhancing team efficiency through process optimization recommendations.
- Managed budget oversight, tracking expenditures to maintain alignment with financial constraints, and streamlining acquisition procedures to reduce processing times.
Secretary I
Department of Defense/DCPAS/Claison Point Partners
Alexandria, VA
02.2022 - 10.2022
- Managed scheduling and calendar activities for executive leadership, ensuring optimal organization and time efficiency.
- Maintained rigorous compliance and document management by updating files, recording meeting minutes, and tracking critical data.
- Optimized workflow efficiency by prioritizing tasks effectively based on urgency levels, while remaining adaptable to shifting priorities.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
Administrative Specialist HR (Temporary)
St. Mary's County Health Department
Leonardtown, MD
12.2020 - 06.2021
- Facilitated resolution of employee issues, including health insurance enrollment and payroll adjustments, while ensuring adherence to FMLA guidelines and reclassification processes.
- Streamlined onboarding and recruitment procedures by developing orientation materials and training programs, pre-screening applicants, coordinating interview logistics, conducting reference checks, and managing new hire documentation to maintain HR compliance.
- Conducted routine HR audits to ensure data accuracy in personnel files, payroll records, and benefit enrollments.
Project Administrative Assistant
Walsh Construction
Herndon, VA
05.2019 - 03.2020
- Process all subcontractor-certified payroll through the HUD payroll system, Elations.
- Provided administrative support for all phases of projects including budgeting, scheduling, documentation and prepared weekly reports to update project progress and status.
- Resolved any conflicts or issues that may arise during the course of a project's lifecycle.
- Maintained accurate records of all expenses associated with the projects such as travel costs, labor costs.
Secretary III
Defense Nuclear Facilities Safety Board
Washington, DC
10.2013 - 03.2019
- Managed executive calendars, scheduled appointments, and coordinated travel arrangements for team members, facilitating seamless business engagements.
- Improved workflow efficiency and reduced administrative errors through the implementation of new office procedures.
- Expedited decision-making processes with thorough research on relevant topics, presented in concise briefings for senior leadership review.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
Education
High School Diploma -
Minor Center
Washington, DCSkills
- Executive Support
- Office and database management
- HR policies and procedures
- Schedule and calendar management
- Microsoft Office Suite
- DoD software TMT, DTS, CATMS
- Document preparation and proofreading
- Meeting planning and presentation development
- Deadline Management
- Conflict Management
Timeline
Executive Assistant
Warriors Recruiting/USAF
09.2023 - 01.2024
Operational Sustainment Reviewer
Bowhead/UIC/US Army
10.2022 - 08.2023
Secretary I
Department of Defense/DCPAS/Claison Point Partners
02.2022 - 10.2022
Administrative Specialist HR (Temporary)
St. Mary's County Health Department
12.2020 - 06.2021
Project Administrative Assistant
Walsh Construction
05.2019 - 03.2020
Secretary III
Defense Nuclear Facilities Safety Board
10.2013 - 03.2019
High School Diploma -
Minor Center
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