Sheila Ireland

Senior Accounting Manager Role

• A Grants Financial Manager responsible for overseeing the financial aspects of grant management from pre to post award.
• Budget Management: Developing, monitoring, and managing budgets for various grant projects, ensuring compliance with funding requirements.
• Financial Reporting: Preparing and submitting financial reports to stakeholders, including funders and internal management, detailing expenditures and budget variances.
• Compliance Oversight: Ensuring that all financial practices adhere to legal and regulatory requirements, as well as the specific guidelines of grant agreements.
• Data Analysis: Analyzing financial data to assess the effectiveness of grant-funded projects and providing recommendations for improvements.
• Collaboration and Liaison: Acting as a liaison between program managers and external funders, facilitating communication, and ensuring alignment on financial expectations and reporting requirements.
• Ongoing Training: Engaging in ongoing training to stay updated on regulations and compliance related to managing the grant portfolio, ensuring the organization’s practices remain current and effective.
• Managing accounts receivable and invoicing on a monthly basis.
• Audit Coordination: Preparation for audits ensuring all financial records are accurate and accessible.
• Create a comprehensive operating and capital budgets: Align the budget with the organization's mission and goals, outlining expected revenue and expenses for annually.
• Work closely with program staff members to create Operating and Capital budgets to ensure adequate funding for grant awards, and prepare, examine, or analyze accounting records, financial statements, or other financial reports.
• Manage grant awards totaling $15 million, including Ryan White, 330, and GME federal awards. Invoice monthly on contractual awards such as PACE, BSAS, BCHAP, HIV/HCV/STI/TB and Perinatal & Early Childhood programs.
• Ensure that both pre- and post-award activities comply with federal, state, and sub-recipient regulations.
• Oversee revenue/income recognition monthly.
• Create all schedules of accounts receivable, deferred accounts, and single audit.
• Review and approve all grant accounts payable.
• Analyze fund balances to determine burn rate calculations for progress reporting, carry-over requests, no-cost extensions, projections, and close-outs of all grant awards.
• Work closely with program grant managers to assure that all potential costs have been identified and justified, including salaries, fringe benefits, indirect costs, and cost-share/matching funds.
• Adhere to accounting standards: Follow Generally Accepted Accounting Principles (GAAP), and specific rules for fund accounting to maintain financial transparency and comply with reporting requirements.
• Track restricted funds: Keep detailed records of donor restrictions on specific funds to ensure proper use and reporting.
• Work closely with the CFO to review monthly financial reports for accurate reporting to the Board of Directors.
• Provide all items requested by internal audits and external auditors.
• Created general ledger accounts in order to process grants.

Senior Accounting Manager Role.

• Power of Attorney for NHDES authorized financial signatory and financial approver.
• Prepare, examine, or analyze accounting records, financial statements, or other financial reports.
• Prepare documents for Audits, working with internal and external Auditors.
• Employee Management: Oversaw a Department of 15 Accountants.
• Recruited screened and interviewed applicants for exempt and non-exempt positions.
• Training, performance management, and fostering a positive work environment.
• Organized scheduling all task range of activities, including planning, organizing, leading, and controlling the work of employees.
• Monitoring Performance: Tracking progress towards goals and identifying areas where performance can be improved.
• Evaluating Results: Assessing the effectiveness of plans and making adjustments as needed.
• Providing Feedback: Offering constructive criticism and recognizing achievements to help employees learn and grow.
• Addressing Issues: Resolving conflicts and addressing any problems that may arise.
• Setting Objectives: Defining clear goals and expectations for individual employees and teams.
• Developing Strategies: Creating plans to achieve those objectives, including resource allocation and scheduling.
• Forecasting: Anticipating future needs and challenges, and adjusting plans accordingly.
• Ensuring that information flows clearly and openly between management and employees.
• Facilitated weekly meetings with staff and management.
• Effectively oversee and guide employees to achieve organizational goals.
• Accounts Payable Management: Final Approver to process all accounts payable.
• Review all invoices for payment to ensure accuracy GL accounts/Asset Accounts, coding, and backup.
• Approval of Procurement purchases.
• Oversee AP Accountants training, answering questions and problem solving for staff members.
• Biannual Operating and Capital Budgets Management.
• Create a comprehensive budget: Align the budget with the organization's mission and goals, outlining expected revenue and expenses for a defined period.
• Work with Program Directors and Mangers to create Budgets.
• Review over 100+ Budgets.
• Oversee Data entry to budget.
• Review final Budgets for accuracy.
• Revenue Management: Accurately record and track all revenue, including grants, and other sources.
• Adhere to accounting standards: GASB specific rules for fund accounting to maintain financial transparency and comply with reporting requirements.
• Track restricted funds: Keep detailed records of donor restrictions on specific funds to ensure proper use and reporting.
• Grants Management Administrator/Financial Manager: 70 to 100 grant awards totaling over 20 million in awards.
• Oversee grants management, assisting to problem solve, answer questions, and give guidance on all programs and procedures.
• Ensure that both pre and post award activities comply with Federal, State and Sub-recipient regulations.
• Register annual with SAM.gov.
• Complete all tasks for timely month end and year end closings.
• Review and approve Federal/Sub-recipient Grant Applications submitting to Federal agencies or awarding agencies.
• Review, approve and submit Federal Financial Reports per grant requirements.
• Analyze fund balances to determine burn rate calculations for progress reporting, carry-over requests, no cost extensions, projections, and close-outs of all grant awards.
• Conduct the internal schedule of federal assistance to provide and enter into the State’s single audit data base for reporting.
• Conduct calculations to determine indirect cost rate annual providing federal agency with NHDES’s indirect cost proposals.
• Continuous oversight of all grant activities, reviewing and approving federal draw down of grant funds.
• Write or Review Fiscal & G&C items for Accept and Expend grant awards, subrecipient awards, contract services or fiscal transfer of funds.
• Payroll Time & Attendance Management: Work with an organization with over 600-time sheets collecting, reviewing, data for accuracy.
• Working with staff on correcting time sheet for accurate reporting.
• Tracking Employee Hours ensuring accurately of Time Sheets for employee hours worked, including regular time, overtime, and time off.
• Work with Account IV on processing payroll allocations based on employee time & attendance.
• Complete all transfer of expenditures for cost allocation of employees’ payroll expenses into the General Ledger system.

Senior Accountant III Role.

• Forecasting, Budgeting, cash management, financial analysis, reporting, cost accounting, accounts payable and accounts receivable.
• Set up annual operating budgets.
• Time & Attendance payroll Allocations, ensure staff time sheets were completed correctly.
• Prepare reports for Federal Financial reporting completing 425 form for review and approval.
• Prepare, examine, or analyze accounting records, financial statements, or other financial reports.
• Cash and other balance sheet reconciliations and resolving discrepancies in accounts.
• Assist with timely month end and year end closings.
• Complete all cost allocation for NHDES payroll system.
• Oversee and manage Accountant II and Account Tech to ensure proper reporting for accounts receivable and proper processing of accounts payable.
• Oversees the Cost Allocation System for federal grant match to ensure that the match is controlled and properly accounted for to maintain a flow of federal funds to the agency.
• Coordinates and maintains quality assurance of the data collection of cost allocation information and the preparation of cost allocation reports for match and other internal charges.
• Oversees and audits the bi-weekly reconciliation of federal expenditures in the DES Oracle Database System to the State’s accounting system as well as the bi-weekly federal drawdowns on various federal payment systems which initiate the transfer of federal income to the State to ensure compliance with both state and federal regulations.
• Maintained current information on changing federal requirements to enable proper advice and decisions.
• Maintained federal grant cost allocation methods, procedures and operating manuals updating work methods and procedures.

Senior Accountant II Role.

• Cash and other reconciliations and resolving discrepancies in accounts.
• QuickBooks entries and disbursements of checks weekly.
• Collects, verifies, codes and batches daily bank deposits for approval to ensure revenue is deposited on a timely basis and credited to the correct accounts.
• Establishes and maintains records of the department’s restricted and unrestricted income accounts, loading and reconciling transactions.
• Assists with reviewing and applying revenue received from inter-governmental payments (IGP) to the correct accounting unit and revenue account.
• Prepares payment vouchers and processes a broad range of invoices on a daily basis to ensure prompt payment to vendors.
• Creates, maintains, and updates contract files and processes these payments.
• Reconciles vendor statements with state payments and vendor reports to assure proper payment.

Staff Accountant Role.

• Assists with reconciling, analyzing, and auditing monthly expenditures of the Section’s accounts on data systems such as NH First and Oracle and ensure accurate records and proper authorization of expenditures.
• Tracks and prepares necessary documents to transfer expenditures and adjusts ensure accurate fund balances. Performs program tracking within accounts and prepares monthly reports to program managers.
• Calculates and prepares Federal Automated Standard Application for Payments-cash drawdowns to collect federal income.
• Prepares, processes, and maintains all Contract payment vouchers for the department’s federal programs to ensure timely payment to contractors.
• Compiles a system of files of source documentation for cost recovery litigation, billing, and/or audit by the State or Federal government, to comply with federal regulations.
• Processes invoices for laboratory analysis and payment vouchers in order to properly charge federal grant programs.
• Performs other duties associated with hazardous Waste/Superfund programs in order to comply with federal regulations.

Staff Accountant Role.

• Manage full-cycle accounts payable processing and verifying expenses.
• Developed excel cash and other financial reconciliation for daily totals adding into month end and fiscal year end closing.
• Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers.
• Daily Accounts Receivable Reconciliations, review and code invoices to GL accounts, book payable entries into Microsoft Dynamics accounting software.
• Assist in preparation reports, answer phones, assist customers with invoices, reconciliations of payable statements, call for missing invoices, assist in other duties as assigned by management.
• Brentwood, NH