Sheila Madison
Lusby,MD
Summary
Talented assistant with demonstrated experience providing administrative support services. Experienced in using a variety of software applications and calendar management. Excellent communication and interpersonal skills. Outgoing, professional and business minded individual who seeks to build good working relationships with coworkers, teammates, vendors and visitors.
Overview
21
21
years of professional experience
Work History
Office Associate II
St. Mary's College Of Maryland
07.2022 - Current
- Serve as the office liaison for the departments of Anthropology, Museum Studies and International Languages and Cultures
- Assist with budgeting and financial management to keep operations within budget for five main departmental budgets and over 15 grant budgets.
- Schedule and coordinate travel arrangements for faculty members and visiting scholars.
- Collaborate with various departments to complete assigned tasks as needed.
- Manage daily data entry, keeping clerical information accurate and up-to-date for a variety of spreadsheets and softward programs.
- Maintain and update office records, both digital and physical.
- Create purchase orders to pay vendors, and track all purchase card transactions and the coordinating logs.
- Submit employee payroll documentation and ensure employees are paid accurately and on time.
- Volunteer to help with special projects of varying degrees of complexity.
- Assist with language placement assessments.
- Order all supplies, books and instructional materials for the three departments.
Office Associate IV
Albemarle County Public Schools
11.2004 - 05.2022
- Greeted incoming visitors, parents, school officials and customers professionally, and provided friendly, knowledgeable assistance for the school of 500 students and over 100 staff members.
- Handled all invoices, purchases and payments for the school including the main school budget and the school checking account.
- Screened visitors and issued badges to maintain safety and security, and completed background checks.
- Maintained the student database to insure all data was accurate and up to date.
- Prepared, printed and distributed a variety of reports and documents.
- Scheduled all rooms and classrooms for events and meetings.
- Coordinated and assisted with the different events throughout the school during the year including creating flyers, notices, and announcements.
- Distributed all mail and assisted with bulk mailings.
- Maintained the school calendar.
Administrative Assistant
Oakland School
05.2002 - 11.2004
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Educated parents and professionals about the school and it's mission as a school for special needs students.
- Created brochures, flyers and correspondence as needed.
- Maintained several filing systems.
- Typed and mailed reports and transcripts.
- Maintained the student database.
- Managed an office supply budget.
Education
Ceritifcate - Tourism And Hospitality
National Business College
Charlottesville, VAAssociate of Science - Radiology
University of Virginia
Charlottesville, VACertificate - General Business
Piedmont Virginia Community College
Charlottesville, VASkills
- Event Preparation
- Customer Service
- Expense Reporting
- Travel Coordination
- Social Media Knowledge
- Positive Attitude
- Professional and Mature
- Meticulous Attention to Detail
- Documentation and Reporting
- Excel Spreadsheets
- Front Office Management
- Database Management
Additional Information
I am passionate about photography, and have experience with social media marketing, working events, and educating others. I enjoy meeting new people and I enjoy learning opportunities when they arise.
Timeline
Office Associate II
St. Mary's College Of Maryland
07.2022 - Current
Office Associate IV
Albemarle County Public Schools
11.2004 - 05.2022
Administrative Assistant
Oakland School
05.2002 - 11.2004
Ceritifcate - Tourism And Hospitality
National Business College
Associate of Science - Radiology
University of Virginia
Certificate - General Business
Piedmont Virginia Community College
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