Sheila Malloy-Hall
Bethesda,USA
Summary
Seasoned Executive Assistant with over 10 years of experience supporting senior leadership in high-profile federal agencies. Expert in managing executive calendars, coordinating complex travel, and overseeing confidential communications. Recognized for exceptional organizational skills, proactive problem-solving, and ability to streamline administrative processes to enhance executive productivity.
Overview
11
11
years of professional experience
Work History
Executive Secretariat / Staff Assistant- GS-0301-11
U.S. Department of Health and Human Services
07.2020 - 06.2025
- Managed the flow of information for the Office of the Director, ensuring timely processing of official correspondence, including letters, memos, and congressional reports.
- Created job aids that improved the review and approval process; these included detailed submission instructions for prompt responses.
- Edited and harmonized key documents; supported administrative and operational projects such as SOP development, SharePoint coordination, and staff onboarding/offboarding.
Operations Coordinator-Contractor
National Institutes of Health
05.2016 - 06.2019
- Coordinated pre- and post-operational meetings, handling logistics, materials preparation, and agenda dissemination.
- Scheduled and arranged both domestic and international travel for senior laboratory staff, ensuring full policy compliance and system proficiency.
Executive Assistant
National Oceanic and Atmospheric Administration
04.2014 - 02.2016
- Managed Directors’ calendars, organized office operations, and addressed communication needs.
- Served as Project Manager for administrative temp and contract staff, overseeing résumé reviews and preliminary interviews.
Education
B.A. - Business Administration
University of Maryland University College
College Park, MDSkills
- Microsoft Office Suite
- Project Management
- Calendar & Travel Coordination
- Decision-Making
- Office Management
- Communication
- Organizational Systems
Affiliations
- Association of Executive and Administrative Professionals
- Federally Employed Women (FEW)
- Small Business Administration (SCORE)
- National Association Against Domestic Violence
Community Service
- HOA President
- Founder, Nonprofit Organization
Certifications And Awards
- Project Management Principles, Certificate, 02/01/10
- Distinguished Performance Awards, Award, 02/01/11
- Distinguished Performance Awards, Award, 03/01/12
Timeline
Executive Secretariat / Staff Assistant- GS-0301-11
U.S. Department of Health and Human Services
07.2020 - 06.2025
Operations Coordinator-Contractor
National Institutes of Health
05.2016 - 06.2019
Executive Assistant
National Oceanic and Atmospheric Administration
04.2014 - 02.2016
B.A. - Business Administration
University of Maryland University College
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