Sheila Mason

Responsible for supervision and support of the Gift Receiving team through the management of workflow, distribution of duties.

Maintain annual renewals for all UGA and UGA Foundation state solicitation registrations.

Review non-gift revenue, including event and auction revenue, to justify deposit at UGAF and to assure proper recording in fundraising database and general ledger.

Support compliance with PCI and UGA Foundation policy requirements for credit card payments by ensuring Foundation staff receive appropriate training as required by their roles, required documentation is maintained and updated for credit card business processes, and coordination of annual SAQ completion.

Provide ongoing support for campus users of the mobile credit terminals and online auction platform, including basic training support. Secure mobile credit card terminals and loan to campus users as requested.

Monitor payment channels to ensure payments enter workflow as they are received and processed, including campus deposit transmittals, credit card merchant accounts, and mobile credit card terminals.

Ensure bank-to-batch controls are supported as payments are processed and batched for entry.

Generate recurring gift and pledge auto pay batches and deposits.

Complete and/or review donor letters for declined credit cards, unsigned checks, and corrected or duplicate gift receipts.

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Reconciled daily deposits to the entries made in Ascend.

Reviewed and entered Direct to UGA gifts and gift in kind gifts.
Monthly reconciliation of pledge, gifts and other income.
Prepared journal entries to correct discrepancies when necessary.
Received and entered stock gifts.
Oversight of quarterly matching gift follow up.
Monitored Gifts email account

Supervised and trained student workers.