Sheila Perez
Creative Operations & Travel Strategist
Washington
Summary
Multilingual travel and event logistics expert with 10+ years of experience coordinating VIP, talent, and executive travel across international film, political, nonprofit, and military sectors. Proven success managing high-stakes itineraries, airline and hotel coordination, and global logistics for events with 5–50,000+ attendees. Fluent in Spanish. Based at the States Capitol in U.S. and with international availability.
Successfully led numerous high-profile projects, significantly increasing public engagement and media outreach. Demonstrated strong strategic planning and communication skills to drive team success and achieve organizational goals.
Overview
17
17
years of professional experience
2
2
Languages
Work History
Production Assistant Livestream & On-Site Program
Smithsonian Folklife Festival
06.2025 - 08.2025
- Coordinated livestream production logistics, including scheduling YouTube events, tracking video assets, and distributing playback materials to vendor teams.
- Created the Digital Programming Guide and edited commercial/interstitial clips for on-site and online stage screens, including sponsor and emergency messaging.
- Prepared key production materials such as stage plots, riders, performer transportation schedules, and tech binders for sound crews.
- Managed signage trafficking, accessibility coordination, and on-site technical logistics across festival venues.
- Participated in crew orientation, supported rehearsals and sound checks, and provided day-of coordination for film screenings, special events, and mainstage sessions.
- Tracked livestream engagement metrics post-event and contributed to wrap reporting for internal archives.
- Maintained a safe, clean, and organized work environment while supporting smooth, on-time execution of all festival operations.
- Assisted in producing high-quality products by adhering to strict manufacturing standards and protocols.
- Stayed alert, active, and ready to respond to any request at any time using variety of available resources.
Sr. Global Publicity Manager
5 & 2 Studios – The Chosen
01.2024 - 02.2025
- Organized domestic and international travel for cast and executives, coordinating flights, hotels, and itineraries for press junkets, tours, and premieres.
- Acted as primary liaison with talent during travel-heavy promotions across Europe, LATAM, and the U.S.
- Negotiated hotel group rates and handled last-minute booking changes with airlines and vendors.
- Built and managed travel budgets up to $450,000.
- Organized successful book tours, speaking engagements, and other promotional opportunities to amplify author visibility.
Project Manager
5 & 2 Studios – The Chosen
06.2021 - 01.2024
- Managed travel logistics for a 25-person ensemble cast, including military and civilian VIPs, for media campaigns, set visits, and international premieres.
- Produced all logistics for cast press junkets (U.S., UK, and LATAM), including end-to-end booking, itinerary creation, and on-site support.
- Created international press materials and served as point of contact for all press travel vendors.
- Maintained schedules to meet key milestones at every project phase.
- Adapted quickly to unexpected challenges or obstacles encountered during project execution, devising creative solutions without compromising objectives.
- Led cross-functional teams for successful project delivery within scope, schedule, and budget constraints.
Real Property- Summer Hire Clerk
USAF
06.2019 - 08.2019
- Prepared paperwork before, during, and closing out for building inspections across the base
- Assisted with any administration tasks of the day
- Organized and assisted in processing historical building files
Off-Site Assistant Supply Coordinator
Smithsonian Folklife Festival
06.2018 - 08.2018
- Assisted with inventory and festival-wide logistics for a multicultural event with thousands of attendees.
- Streamlined on-site operations with efficient inventory management, ensuring optimal availability of equipment and resources.
- Fostered a positive work environment through professional conduct, open communication, and proactive conflict resolution amongst team members.
Personal Assistant to Grace Nelson (Spouse of Senator Bill Nelson)
The International Foundation
01.2017 - 01.2018
- Oversaw all domestic and international travel for Senate spouse and personal trips, including flights, hotel bookings, and itineraries.
- Interfaced with Senate office and security detail to ensure seamless transitions and discretion.
- Managed personal and professional calendars across time zones and political schedules.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Assisted in the preparation of presentations and reports, contributing to well-informed decision making.
Post Graduate Intern
National Student Leadership Forum (NSLF)
01.2016 - 01.2017
- Supported event logistics, travel reimbursements, and hospitality for high-level guests and student fellows.
- Planned, modified and executed research techniques, procedures and tests.
- Worked in various departments to gain hands-on experience.
Customer Service + Convention Logistics (Contractor)
Team National Company
06.2016 - 08.2016
- Provided travel and event logistics support for a 50,000-person national convention.
- Delivered outstanding service to customers to maintain and extend relationships for future business opportunities.
Guest Services Coordinator (Contractor)
Miami International Film Festival
01.2016 - 03.2016
- Coordinated flight and hotel logistics for over 100 invited guests, acting as liaison with airlines and hotels for bookings, modifications, and VIP requests.
- Built detailed itineraries and resolved travel conflicts under tight schedules.
- Collaborated with team members to deliver exceptional customer service consistently across all departments.
Production Assistant & Brand Ambassador
Cárdenas Marketing Network (CMN)
01.2009 - 01.2014
- Supported large-scale tours and events including talent movement and travel promo coordination.
- Stayed alert, active, and ready to respond to any request at any time using variety of available resources.
Education
Bachelor of Arts - Photography
Barry University
Miami, United States 05.2001 -
Skills
- VIP/Executive Travel Booking
- Flight & Hotel Coordination
- Airline & Hospitality Negotiation
- Event & Festival Logistics
Timeline
Production Assistant Livestream & On-Site Program
Smithsonian Folklife Festival
06.2025 - 08.2025
Sr. Global Publicity Manager
5 & 2 Studios – The Chosen
01.2024 - 02.2025
Project Manager
5 & 2 Studios – The Chosen
06.2021 - 01.2024
Real Property- Summer Hire Clerk
USAF
06.2019 - 08.2019
Off-Site Assistant Supply Coordinator
Smithsonian Folklife Festival
06.2018 - 08.2018
Personal Assistant to Grace Nelson (Spouse of Senator Bill Nelson)
The International Foundation
01.2017 - 01.2018
Customer Service + Convention Logistics (Contractor)
Team National Company
06.2016 - 08.2016
Post Graduate Intern
National Student Leadership Forum (NSLF)
01.2016 - 01.2017
Guest Services Coordinator (Contractor)
Miami International Film Festival
01.2016 - 03.2016
Production Assistant & Brand Ambassador
Cárdenas Marketing Network (CMN)
01.2009 - 01.2014
Bachelor of Arts - Photography
Barry University
05.2001 -
Similar Profiles
Andrea DelgadoAndrea Delgado
Lead Volunteer at Smithsonian Folklife FestivalLead Volunteer at Smithsonian Folklife Festival
Michelle SearleMichelle Searle
Volunteer Coordinator | Office Coordinator | Development & Fundraising at Northwest FolklifeVolunteer Coordinator | Office Coordinator | Development & Fundraising at Northwest Folklife
Hamere KelemeworkHamere Kelemework
Research Fellow at Smithsonian National Zoo & Conservation Biology InstituteResearch Fellow at Smithsonian National Zoo & Conservation Biology Institute
Dylan BryantDylan Bryant
Content Creator at TwitchContent Creator at Twitch
Anthony OwensAnthony Owens
Delivery Driver at Door DashDelivery Driver at Door Dash