Marie Aragon

• Own and operate per-diem personal and executive office services
• Manage communications, including email correspondence, meet and travel scheduling, expense reports, light quickbooks, meeting preparation for clients with utmost discretion
  Prioritize and manage household tasks
• Personal support including pet care, elder support, vehicle maintenance, personal errands
• Organize and maintain confidential files, ensuring accessibility and security of sensitive information
• Plan and coordinate events and conduct research reports
• Liaise with vendors and service provides to oversee project timelines
  Deliver comprehensive support, allowing clients to focus on what matters most while expertly managing their tasks with the utmost discretion

Pilates instructor, Studio Owner, Studio Manager

• Owned and operated Pilates studio as well as managed Pilates studio and instructors at Equinox health club
• Responsible for overall management of business: client relationship development and management
• Maintained clean and organized studio space, ensuring safe environment for all participants
• Contributed to studio's revenue growth by promoting private lessons and package deals

Patient Coordinator / Administrative Support

• Serve as the primary clinic and remote liaison for patients, providing compassionate support via phone, video, and secure messaging platforms
• Manage financial transactions, ensuring billing accuracy and proactively resolving discrepancies
• Coordinate appointment scheduling and patient flow using Electronic Health Records (EHR) systems
• Assist with patient registration and intake, verifying health history and insurance documentation for a seamless and professional experience
• Uphold HIPAA regulations by handling confidential and sensitive information with integrity and discretion
• Monitor and manage office and supplement inventory to ensure smooth daily operations
• Foster a warm, welcoming front office environment while maintaining efficiency in administrative and patient communication tasks
• Created, wrote, edited, and managed the clinic’s monthly newsletter, Studio Wellness Pulse, to keep patients informed and engaged with wellness tips, service updates, and community offerings

Patient Coordinator/Front Office Manager

• Served as the first point of contact for patients, offering guidance and compassionate support
• Responsible for appointment scheduling via EHR, patient registration, completing health and insurance documentation, and insurance coding
• Improved front office efficiency through multitasking, attention to detail, and strong organizational skills.
• Delivered exceptional customer service, addressing patient concerns promptly and professionally
• Maintained patient confidentiality and handled sensitive situations with empathy
• Ensured smooth practice operations by managing office supplies and supplement inventory

Executive/Personal Assistant to managing partner

• Managed and coordinated daily phone log with studio executives as well as scheduled and managed meetings, lunches, and travel itineraries for partner and high-profile clientele
• Handled confidential and sensitive information with discretion and tact.
• Streamlined executive communication by managing emails, phone calls, and scheduling of appointments
• Managed personal appointments

Executive/Personal Assistant to CFO/Managing Director

• Oversaw the daily operations of the Managing Director’s offices, including calendar management, scheduling meetings, lunches, dinners, and personal appointments
• Coordinated complex travel arrangements, car transportation, hotel accommodations, and entertainment itineraries
• Planned and coordinated board meetings, executive and general staff meetings, and off-site retreats
• Managed e-commerce retail store operations, including order fulfillment, inventory oversight, and customer service
• Held various positions supporting the Independent Spirit Awards and Los Angeles Film Festival, including event planning and production, as well as sponsor hosting and liaison duties

Operating Manager

• Responsible for set-up of this below-the-line agency start-up
• Worked as liaison between agent, clients, producers and studio
• Negotiated and established all vendor
• Maintained client records with upmost discreteness and updated internal databases to support document management

Assistant to Television Agent/Assistant Trainer/Floater

• Supported a television agent managing clients, including writers, producers, directors, and show runners.
• Handled literary submissions, correspondence, scheduling, and travel coordination.
• Prepared deal memos, payment schedules, and contracts.
• Trained and onboarded new assistants; managed floater staff and reception.
• Attended tapings and screenings; delegated tasks efficiently under tight deadlines.