Sheilah Green
Rosenberg,TX
Summary
Detail-oriented team player with strong organizational and time management skills. Ability to handle multiple projects simultaneously with a high degree of accuracy with a history of resourcefulness and reliability. Well-versed in all clerical and scheduling needs of a fast-paced office and successful at adapting quickly to changing business demands.
Overview
30
30
years of professional experience
Work History
Specialist - Scheduling M&O Facilities Coordinator
Katy ISD - Maintenance & Operation Center
07.2023 - Current
- Responsible for building and maintaining individual air/heat and lighting schedules for 97 buildings. This includes 2 Stadiums, 46 Elementary Schools, 34 Junior High-High Schools and 21 Central Buildings.
- Responsible for adjusting air and light settings based on sunrise/sunset changes and change of seasons.
- Coordinate with all team members and BMCS team to assist in meeting the district's utility conservation goals. The first two months of September 2023 the initial savings was $400K.
- Coordinate campus schedules with contractors during systems upgrades.
- Provide excellent customer service to district personnel through the monitoring of the Air Light Scheduling Team email and phone line.
- Review, approve and activate campus schedules submitted in the district's scheduling software. 2023-2024 school year had a total of 70k reservations.
- Ensure schedules are within district guidelines for before and after school events.
- Assist Controls Operator and HVAC Technicians with finding solutions to repetitive issues.
- Assist HVAC team with training and support on all BAS systems.
- District wide air handler systems to schedule all reservations/schedules: Desigo, DAC, Trane, Climatec, ALC, Unify & Insight.
ADA Clerk-Freshman Center
Katy ISD-Seven Lakes High School
07.2022 - Current
- Data Entry.
- Customer Service.
- Acquire and maintain daily ADA records.
- Collect and record all absences.
- Maintain and process other attendance records.
- Enter ADA and UE absences on computer.
- Balance ADA report.
- Notify parent.
- Write admits and early dismissal.
- Filing.
- Refer students with attendance problems to principal and/or attendance officer.
- Assist principals, counselors, and parents in communicating with students.
- Deliver messages and items to students.
- Record in and out activity of students.
- Operated and managed sale of new / replacement student ID badges.
- Covered main receptionist desk when needed.
- Conducted Saturday Detention class
- Assisted Athletic Department as gate ticker taker to school athletic events.
- Assist in preparation of opening of school year.
- Assisted with day-to-day operations, working efficiently and productively with all team members
Textbook Clerk/ADA Clerk
Katy ISD-Seven Lakes High School
07.2021 - 06.2022
- Responsible for $1.5 million in inventory.
- Customer service
- Issues and recovers textbooks to and from students and staff.
- Provides data ordering necessary replacements or new books
- Processes new textbooks for issuing (ISBN/Ascension); checks invoices for accurate shipment and resolve errors in shipment if necessary; enters new materials into TIPWEB.
- Assesses damaged books; charges students appropriate fines; repairs books and materials as necessary.
- Prepares and maintains textbooks and other instructional material inventory; performs physical inventory of textbooks quarterly throughout school year.
- Works closely with Department Chairs to maintain adequate number of books in inventory, assisting with replenishing of inventory as necessary.
- Bar code every new book that comes into inventory.
- Cover every new/warn book with Colibri covering machine.
- Prepare notices, reports and lists as necessary
Attendance Clerk
Mansfield ISD - Timberview High School
04.2020 - 05.2021
- Maintained accurate attendance records for campus. Under direct supervision, perform data entry including attendance and Public Education Information Management Systems (PEIMS) data.
- Maintain attendance data in compliance with Student Attendance Accounting Handbook (SAAH)
- Prepare and print reports, including attendance reports, class substitute rosters, end-of-six weeks and semester reports.
- Maintain records for student absence reconciliation.
- Assist parents, students, faculty with questions regarding students attendance.
- Process and transmit requests for Verification of Enrollment for DPS drivers license application.
- Assist with check in/out of students during school day.
- Call parents to verify student absences as needed.
- Report all attendance problems to designated administrator.
- Assist in campus office needs as needed.
- Maintain confidentiality
- Other duties as assigned
- Input daily attendance information into office database for 4000-student school.
Special Education Paraprofessional
Mansfield ISD-Timberview High School
03.2018 - 04.2020
- Assist special education teacher with physical and instructional needs of students with disabilities in school setting.
- Assist in implementation of classroom programs, including self-help, behavior management, and instructional programs.
- Help with inventory, care and maintenance of equipment.
- Maintain administrative records and reports.
- Provide orientation and support to substitute teachers.
- Provide assistance and care to students while ensuring dignity and respect to each individual.
- Affirmatively communicated and promoted positive attitudes with every student.
- Escorted students to restroom, to cafeteria, outside and on field trips.
Administrative Assistant to Director of Operations
Golden States Physicians, Inc.
10.1994 - 10.2016
- Performed administrative oversight to medical management company specializing in industrial medicine and servicing insurance companies, applicant and defense attorneys in treatment of injured workers across multiple disciplines.
- Assisted with recruitment and negotiations of contracts with physicians to include hospitals and surgery centers.
- Scheduled and maintained all physicians daily deposition and trial testimony calendars.
- Scheduled and maintained all daily surgery schedules.
- Scheduled daily medical appointments as needed.
- Scheduled daily diagnostics studies as needed.
- Scheduled yearly maintenance of all medical and general office equipment for 5 offices.
- Scheduled and maintained all physicians medical , DEA and malpractice licensing to include CME classes to keep current.
- Worked closely with other stakeholders to immediately address issues and implement effective solutions.
- Implemented onsite OSHA safety protocols and procedures and properly trained team members on prevention measures, effectively reducing injuries.
- Launched 3 new platforms from Raintree Solutions software to accommodate hardware and software upgrades from scheduling standpoint.
Education
High School Diploma -
San Fernando Senior High School
San Fernando, CAAssociate of Science - Health Information Technology
Santa Barbara City College
Santa Barbara, CALicensed Workers Compensation Claims Adjuster
State of Texas
Operations Management Certificate
Santiago Canyon College
Orange, CASkills
- Customer and client relations skills
- Professional demeanor on telephone
- Program files maintenance
- Report analysis
- Records management
- Administrative support
- Meeting arrangements
- Schedule coordinator expertise
- Scheduling and calendar management
- HVAC/BAS Systems: Desigo,Climatec,DAC,Trane, ALC Unify & Insight
- Surgery/Diagnostics Scheduling
- Documentation abilities
- Project planing
- Spreadsheet management
- Problem solving
- HR/Payroll
- Contract Negotiation
- Purchasing
- Travel Planning
- Microsoft Office/Google
- Quicken-Quick Books
- Sports Engine-OPB Web Master
- Raintree Practice Management Solutions
- Skyward
- EMR Systems
- ESchools
- TipWeb
- Ten-Key
- General Office Equipment
- Multi-line Phone
- Handling Customer Complaints
Work Preference
Work Type
Full TimePart TimeWork Location
On-SiteRemoteImportant To Me
Career advancementPersonal development programsStock Options / Equity / Profit SharingCompany CultureWork-life balanceTimeline
Specialist - Scheduling M&O Facilities Coordinator
Katy ISD - Maintenance & Operation Center
07.2023 - Current
ADA Clerk-Freshman Center
Katy ISD-Seven Lakes High School
07.2022 - Current
Textbook Clerk/ADA Clerk
Katy ISD-Seven Lakes High School
07.2021 - 06.2022
Attendance Clerk
Mansfield ISD - Timberview High School
04.2020 - 05.2021
Special Education Paraprofessional
Mansfield ISD-Timberview High School
03.2018 - 04.2020
Administrative Assistant to Director of Operations
Golden States Physicians, Inc.
10.1994 - 10.2016
High School Diploma -
San Fernando Senior High School
Associate of Science - Health Information Technology
Santa Barbara City College
Licensed Workers Compensation Claims Adjuster
State of Texas
Operations Management Certificate
Santiago Canyon College
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