Shelaine Coleman-Aubrey
Summary
Finance professional with comprehensive knowledge of accounts payable operations, encompassing invoice processing and vendor management. Known for exceptional attention to detail and reliability in meeting deadlines. Team-focused collaborator who adapts to changing priorities and ensures optimal financial accuracy.
Overview
28
28
years of professional experience
Work History
Accounts Payable Specialist
IMG Academy
04.2019 - 04.2024
- Process vendor invoices on a daily basis averaging $2,000,000 monthly
- Set up new vendors and maintain documentation for tax reporting
- Process travel reports for personnel of IMG when warranted
- Assisting personnel of IMG of proper procedures of submitting invoices
- Managed the spending account of Johns Hopkins Children's Hospital Pharmacy program averaging $50,000 monthly
- Training of recently hired accounting personnel
- Maintain a professional relationship with IMG personnel and outside vendors
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
- Matched purchase orders with invoices and recorded necessary information.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
Administrative Support Associate/Accounts Payable
City Wide Maintenance
05.2018 - 04.2019
- Assisting 6 Facility Managers and 3 Sales Managers with information needed in day-to-day functions of their jobs
- Processing all accounts payable from 10+ suppliers, 400+ customers and 90+ independent contractors totaling over $2 million monthly
- Implemented effective communication strategies to keep team members updated on project progress and pertinent information.
- Served as a reliable point of contact for internal staff members seeking assistance with various administrative matters.
- Maintaining records of all customers with up-to-date billing and contact information
- Ensure that they have all appropriate documents to process us as a vendor to include, COI's, tax information and anything else they may require
- Maintain correspondence and files as directed
- Ensured compliance with company policies and regulatory requirements through diligent record-keeping practices.
- Streamlined office operations by implementing efficient administrative processes and procedures.
- Supported executives with scheduling, travel arrangements, and expense report management for seamless business operations.
Logistics Manager
EcoClear Products, Inc
10.2016 - 05.2018
- Coordinate and monitor supply chain operations
- Ensure premises, assets and communication ways are used effectively
- Utilize logistics IT to optimize procedures
- Recruit and coordinate logistics staff (e.g
- Truck drivers) according to availabilities and requirements
- Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs
- Communicate with suppliers, retailers, customers etc
- To achieve profitable deals and mutual satisfaction
- Plan and track the shipment of final products according to customer requirements
- Keep logs and records of warehouse stock, executed orders etc
- Prepare accurate reports for upper management
- Negotiates the transport of goods with vendors and freight companies
Accounts Payable Supervisor, Good Not For Resale
Walmart Stores Inc
11.2012 - 04.2016
- Responsible for 13 coordinators that perform the daily processing of invoices submitted by 300 Distribution Centers averaging $3 million daily
- Responsible for 5 coordinators that perform the daily processing for 3 Optical Laboratories averaging $500,000 daily
- Assigned to and effectively keep all monthly, quarterly and yearly metrics accurate and communicated to upper level management and responsibly answer to shareholders
- Continually mentor and lead associates within department and outside of department to ensure their success within the company
- Processed all vendor invoices promptly in accordance with company policy.
- Troubleshot and resolved escalated issues pertaining to vendor disputes, payment discrepancies or delays in a timely manner, maintaining positive relationships with suppliers.
- Reduced payment errors by closely monitoring and reconciling vendor statements.
- Oversaw monthly accounting close process for timely and accurate reporting of financial information.
- Developed strong relationships with vendors, resulting in improved communication and negotiation on payment terms.
- Managed month-end closing process, ensuring timely completion of accruals and account reconciliations.
- Identified areas for improvement in existing processes, leading to increased productivity and reduced costs within the accounts payable department.
Senior Coordinator, Accounts Payable
Walmart Stores Inc
06.2011 - 11.2012
- Responsible for the daily status of 4 Property Tax Auditors that are responsible for over $850 million per year in Real Estate and Personal Property taxes
- Ensure that all Emergency Check requests and One Time Vendor payments are processed daily by 2 Coordinators in order to maintain a open and clear dialogue between customers and to maintain an outstanding working relationship with outside vendors
- Assigned to and effectively keep all monthly and quarterly statistics up-to-date and ensure that all areas are effectively briefed
- Work efficiently and effectively with other Senior Coordinators assigned to Goods Not For Resale to be effective in keeping all areas of responsibility within service level agreements with business areas
Property Tax Auditor
Walmart Stores Inc
06.2008 - 06.2011
- Responsible for auditing and ensuring Real Estate and Personal Property taxes in 14 states are paid quarterly, bi-annually and yearly at an estimated $297,108,687.00
- Successfully and effectively captured over $3,089,096.00 in discounts and ensured that penalty and interest accrued by company was less than 1% total paid (0.09%)
- Assigned and effectively has completed tasks and special projects assigned in Distribution Center invoicing, Freight Payment and Emergency Checks above standards
- Has maintained a sound and professional relationship with all associates and outside customers that is conducive and productive to the ideals that are the foundation of the company
- Enhanced tax compliance by conducting thorough audits and identifying discrepancies in financial records.
- Communicated and resolved technical and controversial tax matters with professional judgment.
Recruiter/Pool Coordinator
United States Marine Corps
05.2004 - 05.2007
- Successfully interviewed mentally/medically qualified individuals and enlisted applicants far above standards set per orders from unit commander
- Established and maintained an extremely positive liaison with parents of applicants, educators, law enforcement and other government agencies resulting in an open and clear dialogue at all times
- Prepared and distributed accurate and timely reports, monthly and yearly, pertaining to information imperative to daily operation of unit to command members
- Monitored, maintained and tracked over 2,500 individuals enlisted to ensure that they were prepared and scheduled properly to report to military training
- Conducted reference checks, background screening and other pre-employment checks to verify information on applicant's resume.
Quality Assurance Inspector
United States Marine Corps
03.2001 - 04.2004
- Conducted 115 dining facility evaluations and provided written documentation of contractor performance on 7 full service facilities for an $881 million contract
- Provided sound technical advice and assistance to correct unsatisfactory contractor performance to the Contracting Officer Representative and District Manager
- Ensured records and reports prepared by the contractor were accurate and complied with contract requirements
- Effectively monitored obligations and expenditures for Food Service Branch operating budget of $7.1 million yearly
Chief Food Service Supervisor
United States Marine Corps
02.2000 - 02.2001
- Provided daily supervision for 26 Japanese Nationals and 35 Marine subordinates, ensuring a coordinated team work effort on the part of the dining facility's diverse workforce
- Regularly provided class in dining facility procedures which directly reflected on the dining facility's over excellent/outstanding scores on technical inspections
- Ensured all meals provided under direct supervision were prepared with appropriate attention to detail and regulations within the demanding financial perimeters of dining facility operation
- Implemental in local dining facility being awarded Mess Hall of the Quarter Fiscal Year 2001
Administration and Training Supervisor
United States Marine Corps
01.1999 - 02.2000
- Ensured and scheduled 54 personnel for required military monthly, quarterly and yearly training
- Supervised and enrolled all personnel in required Marine Corps Institute long distance education
- Ensured all administrative letters, letters of instructions and personnel rosters were typed and maintained in accordance with the regulation manual
- Updated personnel with latest policies, procedures and compliance standards.
- Managed the logistics of on-site and off-site training events, ensuring seamless delivery and optimal resource allocation.
Combat Training Instructor
United States Marine Corps
03.1998 - 01.1999
- Responsible for over 1,200 entry level Marines yearly for their safety, physical and mental well being, and proper training of basic infantry skills
- Operated and maintained sophisticated equipment for tactical and daily operations
- Supervised 10 personnel in special work groups daily, ensuring completion of assigned tasks
Food Service Specialist
MCB Camp Geiger-Jacksonville, NC
02.1996 - 03.1998
- Ensure all meals were prepared according to regulations and manuals
- Performed assigned tasks proficiently and above standards at all times
- Successfully maintained excellent/outstanding proficiency marks resulting in accelerated promotion and added responsibilities
Education
Bachelor of Arts in (B.A.) - History and Theology
Campbell University
01.1999
High School -
Milton High School
Milton, WI01.1995
Skills
- Financial report writing
- Payment processing
- GAAP principles
- Process improvement
- Problem resolution
- Month-end closing
- Entry verification
- Data inputting
- Invoice processing
- Accounts payable auditing
- Expense tracking
- Bank reconciliations
- Internal controls
Additionalinformation - Topskillssummary
Time Management
Military Service
United States Marine Corps, United States, Sergeant/E-5, 10/01/95, 05/01/07
Timeline
Accounts Payable Specialist
IMG Academy
04.2019 - 04.2024
Administrative Support Associate/Accounts Payable
City Wide Maintenance
05.2018 - 04.2019
Logistics Manager
EcoClear Products, Inc
10.2016 - 05.2018
Accounts Payable Supervisor, Good Not For Resale
Walmart Stores Inc
11.2012 - 04.2016
Senior Coordinator, Accounts Payable
Walmart Stores Inc
06.2011 - 11.2012
Property Tax Auditor
Walmart Stores Inc
06.2008 - 06.2011
Recruiter/Pool Coordinator
United States Marine Corps
05.2004 - 05.2007
Quality Assurance Inspector
United States Marine Corps
03.2001 - 04.2004
Chief Food Service Supervisor
United States Marine Corps
02.2000 - 02.2001
Administration and Training Supervisor
United States Marine Corps
01.1999 - 02.2000
Combat Training Instructor
United States Marine Corps
03.1998 - 01.1999
Food Service Specialist
MCB Camp Geiger-Jacksonville, NC
02.1996 - 03.1998
High School -
Milton High School
Bachelor of Arts in (B.A.) - History and Theology
Campbell University
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