SHELBY EMICH
Bel Air,MD
Summary
Dedicated and focused Executive Assistant/Office Administrator who excels at prioritizing and completing multiple tasks simultaneously. Demonstrates excellent written and oral communication skills, with the ability to solve problems in an always-changing environment.
Diligent proven background in managing firm operations and enhancing administrative processes. Known for coordinating complex schedules and streamlining office workflows to support executive teams effectively. Demonstrated expertise in financial oversight and team leadership.
Professional with strong background in operational management and administrative functions. Known for effective team collaboration and delivering consistent results. Adept in financial oversight, office management, and strategic planning. Reliable and adaptable, ensuring smooth operations and continuous improvement.
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
15
15
years of professional experience
Work History
Firm Administrator/Office Manager/Executive Assistant to Managing Partner
Silverman Thompson Slutkin and White, Attorneys at Law
12.2018 - 09.2025
- Exhibit extreme professionalism and confidentiality
- Efficient flow of office responsibilities/process improvement
- Act as intermediary between Managing Partner with staff and clients
- Manage administrative staff/clerical responsibilities
- Ensure appropriate responses and/or delegation of phone and email inquiries
- Draft memos and correspondence
- Heavy calendar management
- Event planning/Catering
- Coordination of Firm Team Building Events
- Coordination of off-site strategic meetings or retreats
- Assume additional responsibilities and/or additional tasks
- Ensure timely reconciliation and submission of expense reports
- Ensure timely reconciliation of monthly corporate spending accounts
- Ensure timely approval and payment of vendor/client invoices
- Maintain firm’s website
- Maintain firm’s social media sites
- Begin and follow through with project for new branding, domain, email cross-over, web page, etc. project
- Efficient and timely management of virtual scanning/file management
- HR Onboarding/Offboarding
- Recruitment
- Manage employee schedules/time/leave
- Responsible for project management and implementation
- Ensure timely payroll approval
- Motivating in a virtual/remote work environment
- Chair monthly administrative staff meetings/conduct quarterly 1:1 staff meetings
- Position eliminated due to restructuring
Executive Assistant Vice President, Perioperative and Procedural Services
University of Maryland Medical Center-Perioperative Services
08.2015 - 10.2018
- Exhibit extreme professionalism and confidentiality
- Administrative/clerical responsibilities
- Ensure appropriate responses and/or delegation of phone and email inquiries
- Heavy calendar management of appointments
- Introduced and implemented color coding system to prioritize calendar appointments
- Introduced and implemented electronic file system; maintain electronic and paper files
- Arrange travel, as needed
- Ensure timely reconciliation and submission of expense reports
- Ensure timely reconciliation of monthly corporate spending accounts
- Ensure timely approval of invoices
- Ensure timely payroll completion
- Project Management
- Project-development, implementation and completion of entire re-key of all secure locked areas within Perioperative Services/Shock Trauma (several departments/approx. 150 keys). Leadership tiered.
- Ensure efficient ordering of office supplies
- Presentation preparation (PowerPoint/Publisher/Visio)
- Event planning/catering
- Coordination of off-site strategic meetings or retreats
- Maintain variance reports/budgets, etc. for executives
- Assume additional responsibilities and/or additional tasks as required
- Attend meetings for completion of notes and/or minutes for distribution
- Maintain accuracy of leadership personnel files
- Coordination of interview schedules, both internal and external candidates
- Conference call coordination
- Efficient scheduling of leadership weekly/monthly meeting
- Coordination and inventory of organization assigned cell phones, Cisco phones, and pagers
Senior Administrative Coordinator, Perioperative Services
University of Maryland Medical Center-Perioperative Services
08.2010 - 08.2015
- Assist/support various levels of Leadership
- Manage administrative staff
- Manage scheduling and time off requests for administrative staff
- Ensure flow of daily functions of the Perioperative administration office, along with workflow of administrative staff
- Oversee 3-5 FTE’s
- Administrative/clerical responsibilities
- Implemented tracking spreadsheet to maintain leadership/staff assignment of wireless Cisco phones, pagers, etc.
- Heavy calendar management for directors and managers
- Ensure timely scheduling of conference calls/GoTo meetings
- Ensure proper filing of staff personnel information (400+ FTE)
- Correspondence: draft, prepare, distribute and follow-up
- Ensure timely reconciliation and submission of expense reports
- Prepare meeting agendas and attend meetings for completion of notes and/or minutes for distribution
- Oversee departmental budget
- Ensure timely and efficient workflow of payroll for staff (400+ FTE’s)
- Receive and approve invoices for payment
- Ensure departmental procedures remain current and up to date
- Presentation preparation (PowerPoint/Publisher)
- Ensure appropriate delegation of phone and email inquiries
- Maintain office supply inventory
- Greet visitors and/or meet with customers/vendors, as necessary
- Project management; interdepartmental
- Assume additional responsibilities and/or additional tasks as required
- Maintain personnel and general files and purge, as necessary
- Maintain and assign follow-up tasks through Outlook
- Event planning/catering for departmental celebrations/meetings
Education
Business Management
Harford Community College
Bel Air, Maryland05-2027
Skills
- Professional Skills: Leadership, Detail-Oriented, Flexible, Time Management, Event Management, Onboarding/Offboarding, Communication, Analytical Skills, Interpersonal Skills, Adaptable to Deadlines, Problem-Solving, Critical Thinking, Process Improvement, Self-starter, Highly motivated, Open to new challenges and growth
- Software Skills: MS Office, Visio, Outlook, One Drive, Access, QuickBooks, Bookkeeping, PowerPoint, Excel, Publisher, Access, Raiser’s Edge/Blackbaud, RepTrax, Groupwise, Kronos, Payroll, Paycor, Adobe, MS Project (Basic), Nuance, Remote Access Support, Needles, TimeSlips, Dropbox, Google Docs, Google Sheets, Social Media, Web maintenance, Virtual Scanning, Docuware Cloud Storage, Caret Case Management, Microsoft Teams
- Recruitment and hiring
- Oral communication
- Networking and relationship building
- Professionalism and ethics
- Workload prioritization
- Collaboration and teamwork
Affiliations
- International Assoc. for Administrative Professionals
- American Society of Administrative Professionals
- The Association of Executive and Administrative Professional
Training
- Developing Your Emotional Intelligence
- Microsoft Advanced, BCCC, 2018
- Business Writing and Grammar Skills, 2018
- How to Manage Priorities & Time
- Working with Difficult People and Handling Tough Situations
- How Strong Interpersonal Skills Will Magnify Your Personal Power
- Management Skills for First Time Supervisors
- Building Blocks to Supervisory Excellence
- Rapport Building: Establishing Solid Working Relationships Up and Down the Ladder
- Strengthening Your People Skills in the Workplace
- Handling Conflict and Confrontation
- Project Management Basics, PMI, 2014
Timeline
Firm Administrator/Office Manager/Executive Assistant to Managing Partner
Silverman Thompson Slutkin and White, Attorneys at Law
12.2018 - 09.2025
Executive Assistant Vice President, Perioperative and Procedural Services
University of Maryland Medical Center-Perioperative Services
08.2015 - 10.2018
Senior Administrative Coordinator, Perioperative Services
University of Maryland Medical Center-Perioperative Services
08.2010 - 08.2015
Business Management
Harford Community College
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