Shelby Gallegos
Groveland,FL
Summary
Dynamic finance professional with extensive experience in construction accounting, excelling in financial reporting and compliance management. Proven leadership in payroll administration and cash flow management, leveraging QuickBooks expertise to enhance operational efficiency. Strong communicator and self-motivated team player, dedicated to driving strategic financial insights and organizational success.
Overview
12
12
years of professional experience
Work History
Finance Manager – Affiliated Entities
Skyline Elevator, Inc.
Groveland, FL
06.2024 - Current
- Lead financial operations for multiple entities, with over 50% of work managed through QuickBooks Desktop, including reconciliations, job costing, and reporting.
- Prepare and analyze monthly, quarterly, and annual financial reports, including cash flow forecasts and WIP schedules.
- Oversee payroll processing, benefits, 401(k), and compliance across entities.
- Manage renewal of state and local licenses and ensure timely submission of recurring compliance reports.
- Collaborate with banking, insurance, and CPA partners for tax filings, audits, and risk management.
- Provide executive leadership with financial insights to guide strategic decisions and profitability planning.
Office Manager - Affiliated Entities
Skyline Elevator, Inc.
Groveland, FL
04.2023 - 06.2024
- Oversaw day-to-day office administration, vendor coordination, and compliance management.
- Assisted in budgeting processes and tracked expenses for the office.
- Conducted research and development for new elevator-specific software solutions.
- Performed data entry, testing, and full-scale rollout of software across the company.
- Trained staff on system usage and provided technical support during implementation.
- Developed policies to enhance operational efficiency within the office environment.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Reviewed permit applications for compliance with local and state regulations.
- Maintained accurate records of all permits issued and processed.
Office & HR Administrator
Weaver Fire Protection Services, Inc.
Orlando, FL
06.2022 - 04.2023
- Processed billing, progress billing, lien releases, and Notices to Owner (NTOs).
- Prepared certified payroll reports for designated projects.
- Managed new hire onboarding, payroll processing, and employee benefits administration.
- Maintained compliance with employment regulations and company policies.
- Coordinated project permitting, vendor processes, and insurance requirements.
- Supported leadership with HR reporting, personnel documentation, and workforce management.
Construction Office Administrator
Weaver Fire Protection Services, Inc.
Orlando, FL
09.2019 - 06.2022
- Created and organized project documentation, including contracts, submittals, RFIs, and change orders.
- Maintained project schedules, tracked progress, and updated information in construction management software.
- Obtained permits for new installations, renovations, and remodels.
- Assisted with billing, invoicing, subcontract administration, and purchase orders.
- Mitigated risk, coordinating plans and specifications to ensure compliance with permitting and regulatory agencies.
- Processed permit applications using established procedures.
- Facilitated communication among project managers, clients, architects, engineers, and contractors.
- Coordinated contractor schedules and project activities while ensuring compliance with building codes and safety regulations.
- Maintained accurate project records, logs, and prepared closeout documentation.
Account Manager
Interior Logic Group
Orlando, FL
08.2018 - 08.2019
- Managed accounts for local builders and vendors, handling approximately seven at a time.
- Revised purchase orders, troubleshot client issues, and served as primary point of contact.
- Built and maintained long-term client relationships by delivering tailored product solutions.
- Managed client relationships to ensure satisfaction and retention.
- Managed multiple accounts simultaneously while meeting deadlines.
- Developed strategies to increase revenue from existing accounts.
Service Department Assistant / Office Assistant
Pike’s Electric
Wildwood, FL
12.2017 - 08.2018
- Scheduled homeowner appointments, coordinated with field technicians, and managed client communications.
- Processed orders, estimated jobs, and managed cash sales.
- Supported material procurement and assisted in up-selling products.
- Communicated with vendors to ensure timely delivery of equipment.
- Supported administrative tasks, including scheduling appointments and maintaining calendars.
- Performed data entry into various databases used by the organization.
- Processed invoices related to department activities.
Customer Service Representative / Office Assistant
HD Supply / ISI
Orlando, FL
06.2015 - 09.2017
- Provided warranty services and processed billing for builders and installers.
- Scheduled subcontractors, managed work orders, and verified weekly hours for payroll.
- Oversaw warehouse operations, including annual inventory audits.
- Produced daily, weekly, and monthly reports for billing, dispatching, and receiving using SAP.
- Partnered with builders in the field to resolve scheduling, production, and pricing issues.
Customer Service Representative
Segos Medical Supplies
Clermont, FL
01.2015 - 06.2015
- Handled patient and provider inquiries regarding medical equipment.
- Processed prescriptions with local physician offices.
- Completed insurance verification for Medicare and private carriers.
- Educated customers on product features and usage for optimal satisfaction.
- Performed administrative tasks such as filing paperwork, updating databases and generating reports.
Customer Service Representative
Margaret Woodcraft
Clermont, FL
11.2014 - 01.2015
- Scheduled technicians, managed client communications, and coordinated material orders.
- Conducted quality assurance and collaborated with installers on project needs.
Childcare Worker
Collina Kids
Clermont, FL
04.2014 - 11.2014
- Led daily educational and behavioral activities.
- Ensured safe and hygienic learning environment through routine cleaning and meal preparation.
- Participated in team meetings to share insights on child development strategies.
- Demonstrated patience and understanding when working with young children.
- Utilized problem solving techniques when dealing with challenging behaviors from children.
Childcare Worker
Imagination Station
Groveland, FL
09.2013 - 04.2014
- Facilitated structured learning, nutrition, and behavioral support for children.
- Assisted with maintaining a safe and engaging childcare environment.
- Assisted in meal preparation and ensured nutritional guidelines were followed.
- Demonstrated patience and understanding when working with young children.
Education
High School Diploma -
Lake Minneola High School
Minneola, FL05-2013
Skills
- Experienced in Microsoft Office programs
- Strong communication skills
- Effective team leadership
- Effective collaboration
- Self-motivated
- Proven organizational abilities
- Financial reporting
- QuickBooks Desktop & Online
- Payroll processing
- Hiring and onboarding
- Benefits and compensation management
- Compliance management
- Team collaboration
- Human resources
- Cash flow management
- Financial management
- Staff training
- GAAP
- Skilled in Service Fusion
- Skilled in LiftKeeper
- SAP Software Proficiency
- Notary procedures
- Job costing
- HR Consulting
References
References available upon request.
Timeline
Finance Manager – Affiliated Entities
Skyline Elevator, Inc.
06.2024 - Current
Office Manager - Affiliated Entities
Skyline Elevator, Inc.
04.2023 - 06.2024
Office & HR Administrator
Weaver Fire Protection Services, Inc.
06.2022 - 04.2023
Construction Office Administrator
Weaver Fire Protection Services, Inc.
09.2019 - 06.2022
Account Manager
Interior Logic Group
08.2018 - 08.2019
Service Department Assistant / Office Assistant
Pike’s Electric
12.2017 - 08.2018
Customer Service Representative / Office Assistant
HD Supply / ISI
06.2015 - 09.2017
Customer Service Representative
Segos Medical Supplies
01.2015 - 06.2015
Customer Service Representative
Margaret Woodcraft
11.2014 - 01.2015
Childcare Worker
Collina Kids
04.2014 - 11.2014
Childcare Worker
Imagination Station
09.2013 - 04.2014
High School Diploma -
Lake Minneola High School