Summary
Work History
Education
Skills
Timeline
Generic

Shelby Ray

West Covina,CA

Summary

Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.

Work History

Executive Assistant - Celebrity Photographer/Visual Artist

Rodney - Photographer/Emma Ferreria - Artist
  • Demonstrated organization flexibility, negotiation and communication skills with every project
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments with talents agents, actors, magazine editors.
  • Weekly scheduling of vendors, booking jobs, scouting make-up artist, models and stylist's for principal photo-shoots
  • Handled account management for the company, returned and rented camera equipment for principal, assisted in production set-up, booked venues for principal
  • Managed social media presence via Twitter, Facebook, and Instagram, promoted client agility in style and creative ability in an aesthetically pleasing manner
  • Experience in post-production photo-shoots; working with Photoshop editing tools
  • Filming behind the scenes footage, and editing in Adobe Premiere Pro and After Effects
  • Assisted in planning International World Tour featuring 20 plus eminent hotels as the backdrop and influential patrons as the artists point of inspiration
  • Responsible for making arrangements and solidifying tour dates in Hong Kong, Tokyo, France, Austria, Colombia, Argentina
  • Responsible for creating proposals to obtain partnerships with global hotel brands for clients new campaign
  • Worked in tandem with event coordinators for art gala's and showings
  • Handled confidential and sensitive information with discretion and tact.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.

Team Lead/Front of House Coordinator/Celebrity VIP Liaison

Los Angeles Fashion Week
  • Managed group 10-20 volunteers to set up event venue
  • Front of house lead, maintaining line control and, verify VIP attendees
  • Celebrity Liaison to Cedric the Entertainer
  • Worked different stations to provide optimal coverage and meet production goals.
  • Trained new team members by relaying information on company procedures and safety requirements.
  • Established open and professional relationships with team members to achieve quick resolutions for various issues.

C-Level Assistant/Project Coordinator

Decor Interior Design
  • Managed principal's calendar, scheduled appointments w/ clients via email (Gmail & Asana) as well as by phone, took notes during client meetings, answered office phone calls and relayed memo's to principal, organized and maintained current employee and new hire files, key holder experience (opened and closed office daily by using security codes and office keys)
  • Managed c-level design projects with guidance from other team members and principal from start to finish, traveled to different vendors scouting design materials upon principals request for various projects, handled schedule changes 4-5 staff members
  • Team lead for onsite supplier visits to check on manufacturing progress of custom furniture pieces
  • Communicated effectively with clients from multiple industries including Disney, SKANSA, Ronald Regan Library, military contractors, ect
  • Prepared proposals and estimates via QuickBooks for clients to review, maintained record of accounts receivable, billed clients appropriately
  • Created visual presentations using Microsoft Word for clients to show furniture pieces that were being designed or ordered for their projects, maintained inventory checklists to ensure smooth workflow, made sure projects deadlines were met, corresponded with clients throughout project completion

Education

High School Diploma -

Bishop Amat Memorial High School
La Puente, CA
06.2010

Some College (No Degree) - Communication

Mount San Antonio College
Walnut, CA

Skills

  • Customer service
  • Problem-solving
  • Attention to detail
  • Verbal and written communication
  • Quality assurance
  • Powerpoint presentations

Timeline

Executive Assistant - Celebrity Photographer/Visual Artist

Rodney - Photographer/Emma Ferreria - Artist

Team Lead/Front of House Coordinator/Celebrity VIP Liaison

Los Angeles Fashion Week

C-Level Assistant/Project Coordinator

Decor Interior Design

High School Diploma -

Bishop Amat Memorial High School

Some College (No Degree) - Communication

Mount San Antonio College
Shelby Ray