Summary
Overview
Work History
Education
Skills
Timeline
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Shelby Waldron

Lake City,FL

Summary

Dynamic Senior Administrative Assistant with a proven track record at the City of Lake City, excelling in project coordination and executive support. Demonstrated strong organizational skills and effective problem-solving abilities, enhancing operational efficiency and fostering positive stakeholder relationships. Proficient in Microsoft Office, ensuring meticulous document preparation and confidentiality in all tasks.

Experienced with managing complex administrative tasks and supporting senior executives. Utilizes organizational skills to streamline office operations and enhance productivity. Track record of effective communication and problem-solving to meet team objectives.

Knowledgeable Senior Administrative Assistant with background in managing office operations and supporting executive-level staff. Successfully coordinated schedules, handled correspondence, and organized meetings to enhance team productivity. Demonstrated organizational and communication skills while maintaining high level of confidentiality.

Self-motivated Senior Administrative Associate with deliberation in providing organization to chaotic workloads. Fast-paced organizer of strategic data known for effortless coordination of back-end specifics to help high-level operations run as smoothly as possible. Exceptional written and verbal communicator known for concise language and thoughtful conveyance of information between proper channels. Knowledgeable Senior Administrative Assistant with background in managing office operations and supporting executive-level staff. Successfully coordinated schedules, handled correspondence, and organized meetings to enhance team productivity. Demonstrated organizational and communication skills while maintaining high level of confidentiality.

Overview

10
10
years of professional experience

Work History

Senior Administrative Assistant

City of Lake City
01.2019 - Current
  • Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
  • Served as a reliable point of contact for both internal and external stakeholders, demonstrating strong problem-solving skills to address any issues that arose.
  • Supported program operations by preparing and updating documents, reports and spreadsheets.
  • Supported project teams in achieving their goals through proactive assistance with research, data analysis, and report preparation.
  • Acted as backup for other employees by providing support and adapting to requirements of department.
  • Maintained personal schedule, professional calendar, and individual appointments for senior staff members.
  • Arranged business travel details for company employees per supervisor requirements.
  • Managed sensitive information with utmost discretion to maintain confidentiality at all times.
  • Increased accuracy of financial records with diligent tracking of expenses, budget management, and invoice processing.
  • Contributed to a positive work environment by fostering strong working relationships with colleagues across departments.
  • Coordinated office activities and public events.
  • Expedited decision-making processes for senior leadership by creating concise meeting minutes highlighting key discussion points and action items.
  • Coordinated seamless onboarding experiences for new hires to ensure they were properly equipped with the necessary tools to succeed in their roles from day one.
  • Reduced errors in data entry tasks due to meticulous attention to detail when inputting information into various databases and spreadsheets.
  • Ensured smooth daily operations by maintaining office supplies inventory and anticipating needs to avoid stock shortages or delays in projects.
  • Coordinated trainings for new team members, overseeing onboarding details.
  • Categorized and processed sensitive documents with information of deeply personal nature.
  • Enhanced communication within the organization by managing internal and external correspondence promptly and professionally.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Managed filing system, entered data and completed other clerical tasks.
  • Assisted coworkers and staff members with special tasks on daily basis.
  • Facilitated timely delivery of special projects to meet organizational and departmental objectives.
  • Transcribed and organized information to assist in preparing speeches and presentations.
  • Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.

Preschool Director

Christ Central Preschool & Daycare
07.2015 - 01.2019
  • Supervised teaching staff and resolved issues.
  • Maintained compliance with state licensing regulations through diligent record keeping and routine inspections preparation.
  • Collaborated with staff to create an inclusive environment, accommodating diverse learning needs.
  • Managed daily operations, ensuring efficient scheduling, budgeting, and resource allocation for optimal program performance.
  • Established school policies and communicated to staff and parents for well-coordinated and high-quality daily operations.
  • Hired and trained new preschool employees.
  • Created a safe learning environment through regular safety drills practice and adherence to established protocols during emergencies.
  • Developed strong parent-teacher relationships through effective communication and regular progress updates.
  • Organized successful fundraising events to support program enhancements and scholarships for families in need.
  • Recruited new students for admission through marketing and events.
  • Led staff training sessions on early childhood education best practices, enhancing overall teaching quality.
  • Conducted staff evaluations and provided constructive feedback, fostering professional growth and development.
  • Provided training and professional development for teachers.
  • Enhanced preschool curriculum by incorporating hands-on activities and cooperative learning projects.
  • Established partnerships with community organizations, providing resources and enrichment opportunities for students and families.
  • Evaluated educational materials and selected engaging resources to support the curriculum effectively.
  • Fostered ongoing professional development opportunities for staff members by arranging guest speakers or sending employees to relevant conferences.
  • Developed educational curricula that promoted development in key behavioral and educational areas.
  • Worked with special needs students to determine specific plans for success.
  • Promoted a culture of collaboration among staff members by coordinating team-building activities and workshops.
  • Operated under licensing guidelines to protect health, safety and well-being of children.
  • Managed program paperwork and child records to comply with state requirements.
  • Engaged with parents and families to build positive relationships for children to thrive.
  • Monitored and observed child progress, interactions and behavior and reported findings to parents.
  • Furnished facility with supplies, equipment, food and materials to foster social and cognitive development.
  • Planned and monitored curriculum and program activities and liaised with teachers to create fun and engaging learning experiences.
  • Adhered to budgetary guidelines to set financial goals and maintain school profitability.
  • Evaluated staff and offered guidance to enhance knowledge, skills, and professional development to optimize learning environment.
  • Resolved conflicts and administered corrective action to foster positive experience for children and staff.
  • Communicated with local and state government agencies to maintain compliance with all regulations.
  • Attended approved training and continuing education courses to maintain certifications.

Education

No Degree - Education

Florida Gateway College
Lake City, FL

Skills

  • Proficient in Microsoft office
  • Executive support experience
  • Project coordination expertise
  • Expert time management
  • Confidentiality and discretion
  • High-level multitasking
  • Human resources support
  • Writing reports
  • Document preparation efficiency
  • Effective problem solving
  • Strong organizational skills

Timeline

Senior Administrative Assistant

City of Lake City
01.2019 - Current

Preschool Director

Christ Central Preschool & Daycare
07.2015 - 01.2019

No Degree - Education

Florida Gateway College

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Shelby Waldron