Conferences & Events Manager
Boys & Girls Clubs Of America
Atlanta , GA
2021.11 - Current
- Event Lead for the 2023 MidWest, Pacific, and National Staff Summit conferences,2022 MidWest, Pacific, and Game Changer Conferences receptions & special events, and BGCA National Staff Summit Conference; Managed & maintained all logistical needs such as housing, AV, registration, food and beverage, session coordination, and room sets, etc.
- F&B Event Lead & Co-Logistics Lead for the 2023 National Conference & National Keystone Conference, 2022 National Conference & 2022 National Keystone Conference; Managed & maintained all logistical needs such as food and beverage, session coordination, and room sets, etc. Curated & Managed first ever "BGCA Blue Lounge" for conference staff & special guest. Designed & organized welcome event for 2022 National Keystone Conference, "Keychella".
- Frequently facilitating client programs, including seminars, webinars, teleseminars, receptions, dinners and special events.
- Review and coordinate various vendor and hotel contracts
- Develop onsite registration strategies for events ranging between 50 –3,000 attendees
- Coordinating with hotel event managers and banquet managers
- Coordinate and control meeting & event specifications and AV.
- Maintain & coordinate room block and roommate arrangements.
- Point of contact for all assigned event vendors
- Managed administrative logistics of events planning, including contract signing, fee collection, event booking and event promotions.
- Enhanced client satisfaction ratings by scheduling on-site service requests, managing show logistics and booth functionality needs to meet demands.
- Interviewed clients to understand event scopes of work, establish budgets and determine timelines for venue selection, guest list finalization, and rehearsal, ceremonies, and receptions.
- Delivered smooth training execution by coordinating seminar functions, including site selection, scheduling, marketing, reservations, materials, event management and follow-up.
- Fulfilled contractual obligations, including communications, vendor coordination, schedule creation, budget administration and rehearsal and day of event coordination.
- Proved successful working within tight deadlines and fast-paced atmosphere.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Manage and supervises current events intern. Give assignments and manage their events development.
- Searched and screened individuals, preventing passage of prohibited items in alignment with security guidelines.
- Performed post-event tasks such as breaking down areas, removing trash and cleaning facilities.
- Set up event facilities and equipment, cleaned areas and organized supplies.
