SHELLEY WILLIAMS
Administrative Business Partner
Bend,OR
Overview
24
24
years of professional experience
Work History
Executive Assistant/Receptionist
EXPRESS EMPLOYMENT PROFESSIONALS
Bend, OR
11.2024 - Current
- Company Overview: Temporary position at the Cascades East Association of Realtors
- Temporary position at the Cascades East Association of Realtors
Licensed Realtor, Part-Time
SILVERCREEK REALTY GROUP
Meridian
02.2024 - Current
- Gross Sales $1.6M
Licensed Realtor, Part-Time
KELLER WILLIAMS REALTY
Boise
06.2021 - 02.2024
- Gross Sales $2.2
Executive Administrator to SVP & Global Head Visa Crypto
VISA, INC.
Palo Alto & Foster City, California
08.2012 - 08.2023
- Company Overview: Visa, Inc. is a global payments technology company.
- Coordinated, oversaw, and analyzed multiple senior leadership and C-level executive calendars, domestic and international travel reservations, and itineraries in multiple international time zones.
- Managed highly confidential matters and information with discretion and care.
- Coordinate dinners and meetings with external clients, CEO, C-Suite & VCs.
- Assist with recruiting, scheduling candidates and onboarding.
- Anticipated the needs of the Executive Team and communicated effectively to keep leaders well-informed and prepared.
- Mentored, trained, and developed internal Executive Assistants on best practices, policies, and procedures.
- Boosted employee morale, team building, and managed offsite budgets.
- Visa, Inc. is a global payments technology company.
Executive Administrator CEO TrialPay/SVP Visa Commerce
TrialPay
04.2015 - 08.2023
- Company Overview: TrialPay, a Visa company, acquired 4/2015.
- Coordinated, oversaw, and analyzed multiple senior leadership and C-level executive calendars, domestic and international travel reservations, and itineraries in multiple international time zones.
- Managed highly confidential matters and information with discretion and care.
- Anticipated the needs of the Executive Team and communicated effectively to keep leaders well-informed and prepared.
- Collaborated and interfaced with cross-functional teams in Finance, Facilities Management, and Human Resources.
- Executed detail-driven event planning for CHRO, CEO Board Meetings, Olympians, MIT Alumni, and Chamber of commerce events.
- Coordinated logistics for Leadership Meetings; the Annual Employee Offsite Meetings (120 -300 attendees; and several quarterly team-building events.
- Successfully managed and led two office moves, space planning and several high-level projects.
- Introduced new CEO to pertinent teams within Visa following Visa acquisition of TrialPay.
- Site administrator and planning committee for new Silicon Valley Office opened 12/2016 in Palo Alto.
- TrialPay, a Visa company, acquired 4/2015.
Executive Assistant to the Chief Executive Officer (CEO) & Office Manager
GEEKNET
San Francisco, CA
01.2008 - 08.2012
- Company Overview: Geeknet, formerly Sourceforge.
- Provided stellar executive administrative support to the CEO and C-level executives; extensive calendar management, demonstrated incredible ability to adapt with quickly changing situations and last-minute itinerary changes.
- Managed and coordinated the company relocation from Mountain View, CA to San Francisco, CA.
- Successfully led the 2011 office remodeling process to achieve a collaborative and creative tech environment.
- Booked domestic and international reservations and prepared expense reporting for varying foreign currencies.
- Coordinated offsite events including the All-Company Events for 300+ people; Offsite Leadership Fireside Chats with external speakers; and the Board of Directors’ meetings.
- Assisted the President & Chairman of the Board with logistics including corporate jet, pilots, chauffer, and meeting arrangements.
- Geeknet, formerly Sourceforge.
Senior Insurance & Risk Management Specialist
HARRIS MYCFO
Menlo Park, CA
12.2006 - 12.2007
- Delivered value-added service to clients providing an integrated multi-family office solution comprised of investment advisory services, income tax planning and compliance, estate planning services, philanthropic advisory, insurance evaluation, financial reporting, and expense management.
- Managed confidentiality of insurance policies for high-net worth client property and possessions including staff, artwork, jewelry, real estate, yachts, airplanes, and vehicles.
- Built and fostered client relationships with insurance brokers.
- Conducted site visits and reporting; prepared quarterly insurance reports for clients including inventory of valuables and analysis of benefits.
Sales Administrator to the Executive Vice President of Sales & Marketing, Americas and Europe
PLATFORM SOLUTIONS, INC.
Sunnyvale, CA
11.2005 - 12.2006
- Managed international and domestic travel for the executive, directors, and staff members.
- Managed hectic, busy calendars for the EVP and Directors.
- Prepared sales contracts and managed Salesforce-based pipeline reports.
- Oversaw accounting and financial transactions including PRs/POs, invoices, corporate credit card accounts.
Administrative Assistant, Private Equity to the Managing Director and Directors
STANFORD MANAGEMENT COMPANY/STANFORD UNIVERSITY
Menlo Park, CA
06.2001 - 11.2005
- Interfaced with customers and internal personnel via in-person and telephone contact to address/direct inquiries to appropriate departments and individuals maintaining utmost confidentiality and discretion.
- Coordinated domestic and international travel, passports, and visa arrangements.
- Collaborated with other administrative assistants to streamline office efficiency for the executives; provided consistent coverage of executive phone support and other administrative assistant office functions.
Timeline
Executive Assistant/Receptionist
EXPRESS EMPLOYMENT PROFESSIONALS
11.2024 - Current
Licensed Realtor, Part-Time
SILVERCREEK REALTY GROUP
02.2024 - Current
Licensed Realtor, Part-Time
KELLER WILLIAMS REALTY
06.2021 - 02.2024
Executive Administrator CEO TrialPay/SVP Visa Commerce
TrialPay
04.2015 - 08.2023
Executive Administrator to SVP & Global Head Visa Crypto
VISA, INC.
08.2012 - 08.2023
Executive Assistant to the Chief Executive Officer (CEO) & Office Manager
GEEKNET
01.2008 - 08.2012
Senior Insurance & Risk Management Specialist
HARRIS MYCFO
12.2006 - 12.2007
Sales Administrator to the Executive Vice President of Sales & Marketing, Americas and Europe
PLATFORM SOLUTIONS, INC.
11.2005 - 12.2006
Administrative Assistant, Private Equity to the Managing Director and Directors
STANFORD MANAGEMENT COMPANY/STANFORD UNIVERSITY
06.2001 - 11.2005
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