People Soft Financials
Hi, I’m
SHELLY S. YOUNG-AIREY
DIRECTOR OF PAYROLL
Blackwood,NJ
Summary
Experienced professional in accounting, payroll, and benefits administration with a strong desire to contribute to the success of the company. Highly skilled in payroll, benefits administration, financial statement review, auditing, and reporting. Demonstrates exceptional leadership and teamwork abilities to provide optimal solutions. Possesses extensive expertise in resolving accounting and finance issues. Exhibits strong communication and relationship-building skills. Goal-oriented, hardworking, highly capable, and dedicated team player.
Overview
2025
years of professional experience
4
years of post-secondary education
1
Language
Work History
Temple University Health System
Director of Payroll
3 2023 - Current
Job overview
- Resolved complex payroll inquiries from staff members in a professional manner while maintaining high levels of customer service quality standards.
- Contributed to overall organizational growth by participating in cross-functional projects and sharing payroll expertise with other departments as needed.
- Maintain confidentiality of sensitive employee information while managing personnel records securely within HRIS system.
- Conduct regular performance evaluations for team members, providing constructive feedback and recognizing outstanding achievements.
- Audit payroll data regularly to maintain accuracy, identifying discrepancies and resolving issues promptly.
- Developed and implemented payroll SOP's, ensuring compliance with company guidelines and applicable laws.
- Enhance employee satisfaction with timely and accurate payroll processing, ensuring adherence to company policies and legal regulations.
- Manage a team of payroll managers, providing guidance and support for the effective execution of all payroll functions.
The Philadelphia Inquirer
General Accounting, Accounts Payable & Payroll Manager
09.2021 - 03.2023
Job overview
- Manage and support accounting staff
- Optimized cash flow management by negotiating favorable payment terms with vendors while maintaining strong supplier relationships.
- Manage the general ledger reporting, accounts payable, account reconciliations, payroll processing, sales and use tax reporting processes
- Contributed to cost savings initiatives by identifying opportunities for discounts or early payment incentives from suppliers.
- Recruits and hires accounting staff and conducts performance evaluations
- Coordinates training programs for new staff and identifies training needs for current staff
- Manage the monthly closing process with specific attention to departmental other operating expenses
- Ensure successful accounts payable functions with specific attention to the weekly check runs and timing of vendor payments, vendor record update and annual 1099 preparation
- Ensure successful weekly payroll function with emphasis on multi-state tax reporting and W-2 preparation
- Support Inquirer departments to ensure they have access to financial information that is timely, accurate, and meaningful to help them operate
- Oversees the production of periodic financial reports; ensures that the reported results comply with generally accepted accounting principles or financial reporting standards
- Troubleshoot financial posting problems as they relate to the Oracle financial system, provide customer service to vendors and employees, resolving issues and implementing necessary adjustments
- Provides accounting and financial reports and documents needed by the company’s external auditors
- Act as the subject matter expert for payroll and financial system conversions
Philadelphia Gas Works (PGW)
Supervisor, Payroll & Accounts Payable
08.2018 - 09.2021
Job overview
- Develop, implement and maintain systems and procedures for a corporate payroll function that pays all employees weekly and all retirees monthly on pre-established pay days
- Oversaw daily operations of the department, ensuring smooth workflow and timely completion of tasks.
- Retirement payroll includes QDROS
- Applied strong leadership talents and problem-solving skills to maintain team efficiency and organize workflows.
- Manage multi-state payroll entries, by Accounting Assistants, including pay rate changes, garnishments, W-4/W-4P tax changes, variable rate, 457/401K loan updates, retro-benefits deductions and other payroll changes
- Changes include beneficiaries, retirees and survivors
- Process PGW executives and Philadelphia Gas Commission administrative staff payroll
- Administer the 457/401K plan, internally, in conjunction with third party administrator (TPA) include approval of all loan activity and download reports from TPA website for data entry by Accounting Assistants
- Conducts weekly 457/401k Plan balancing to ensure correct amounts are wired to third party administrator according to payroll deductions and interface file
- Monitor compliance with plan rules and federal regulations by conducting plan audits
- Ensure payrolls are imported into G/L, reviews journal entries and monthly reconciliations
- Conduct weekly Workers Comp audit to ensure proper payroll processing
- Process manual off-cycle payrolls as well as manual checks and affix signature to checks
- Coordinate W-2 and W-2C balancing and preparation
- Ensure payments are made in a timely fashion and suppliers are set-up with the correct payment method
- Review internal policies and procedures to ensure compliance
- Oversees weekly check, ACH and Wire Payment processes after payments are validated
- Maintains the security and custody of cash and negotiable instruments related to various funds
- Monitors the inflow and outflow of petty cash
- Oversees or balances the $25,000 petty cash fund twice a week
- Administers and controls petty cash in the absence of the designated Senior Treasury Clerk
- Maintains the security of signature plates for the signing of all PGW checks
- Affixes signatures to all PGW checks including payroll, accounts payable and gas overpayment
- Co-signs checks printed for amounts over $20,000
- Controls disbursements to employees of such items as petty cash, travelers’ checks and pay advances
- Accounts for $30,000 in travelers’ checks
- Prepare MSC and NEC 1099 and 1096 according to IRS guidelines
- Reviews time-coded weekly voucher recap sheets from department timekeeping areas for accuracy and updates
- Verifies vendor invoices for accuracy before making payments
- Reviews journal entries for monthly ledgers for accounts payable and coordinates with Accounting and Reporting to balance entries
- Maintains records of canceled, voided and destroyed checks and related accounting entries in compliance with auditing procedures for fraud and theft prevention
- Prepares requests for the cancellation of checks
- Reissues cancelled checks as necessary
Schweitzer Logistics and Schweitzer USA Corporations
Head of Administration and Finance (USA)
10.2015 - 07.2018
Job overview
- Provided data-driven insights into operational performance by conducting regular analyses on key metrics.
- Supervised daily operations of the administration department, providing guidance and support to team members.
- Researched and implemented Payroll System (ADP RUN)
- Developed and implemented organizational development programs, provided employee orientation and training programs
- Implemented benefits plans, inclusive of 401K Plan, policies and guidelines, database management procedures, equal opportunity employment programs, and employee records and documentation policies
- Process weekly multi-state payroll (CA, DE, PA, NJ, NY)
- Administration of Benefits - Medical, Dental, Vision (ensuring ACA Compliance), STD, LTD and Workers Compensation
- Administration of 401K Plan, approve loans, monitor compliance with plan rules and federal regulations by conducting census audits
- Provided compliance filing (Form 5500, Safe Harbor notices, Form 1099-R)
- Negotiated contracts with external vendors and suppliers, securing favorable terms for the company.
- Integration of payroll costs into G/L, reconciliation of payroll liabilities, implementing and managing system updates
- Prepare materials for workers compensation, and payroll audits
- Management and oversight of payroll and sales taxes reporting weekly and quarterly
- W-2 balancing and preparation
- Monthly reconciliation of benefit, workers compensation and pension invoices and ensure timely submission to AP Dept for payment
- Provide assistance to employees in issues relating to payroll, HR and benefits
- Manage AP/ Purchase Order Process
Aker Philadelphia Shipyard
Payroll and Benefits Supervisor
05.2012 - 04.2015
Job overview
- Led efforts in updating company policies surrounding leave requests, disability accommodations, and other benefits-related issues.
- Work with benefits broker and HR to administer benefits packages – Medical, Dental, Vision, LTD, STD, FSA, Workers Compensation, Life Insurance, 401 (K)
- Bi-weekly and exception multi-state payroll processing (union/non-union) inclusive of calculation of retroactive payments, OT hours, deductions and ensuring compliance with payroll tax regulations and filings
- Collaborated with legal counsel on matters pertaining to ERISA regulations and other compliance concerns.
- Ensure 401K, FSA, Garnishment, Short-Term Disability, Life Insurance, Medical and Dental deduction
- Tax reporting and compliance including form 5500 (401K)
- Integration of payroll costs into G/L, reconciliation of payroll liabilities, implementing and managing system updates
- Prepare materials for workers compensation, union pension and payroll audits
- Tax and W-2 reporting
- Sole tax contact for overseas employees
- Forward documentation to tax agencies, preparation of tax equalization payments, monitor tax filing to ensure all returns and payments are filed timely
- Preparation of Budget to Actual analysis monthly and financial analysis support for union and benefit negotiations
- Monthly reconciliation of benefit, workers compensation and pension invoices and ensure timely submission to AP Dept for payment
Theater of Living Arts Entertainment Group
Director of Human Resources/ Payroll Accountant
10.2011 - 01.2012
Job overview
- Maintained company compliance with local, state, and federal laws, in addition to established organizational standards.
- Recruit candidates for open positions as needed
- Maintain employee relations as it pertains to education, disciplinary issues, post-termination procedures (COBRA, final pay etc.)
- Provide Benefit Administration oversight by contacting benefits broker to ensure that all employee data is correct and that changes are communicated on a timely basis
- Conduct Annual open enrollment and monthly enrollments as employees become eligible for benefits
- Conduct Quarterly enrollments for 401K, and participate in annual testing and audits of plan
- Provide reconciliation of benefit invoices
- Provide Payroll accounting functions inclusive of posting payroll expenses into Great Plains Checkbook on a Biweekly basis; monitors and maintains all payroll general ledger accounts and personnel budgetary balances
- Performs reconciliation and analytical reviews
- Prepares account analysis, accounting entries and financial reports and statements to ensure payroll information is accurately and properly reflected in the company's financial accounting system in a timely manner
Vause Dermatology & Cosmetic Surgery
Human Resources Manager /Accounting Manager
01.2010 - 02.2011
Job overview
- Managed employee relations issues professionally, resolving conflicts efficiently while maintaining confidentiality at all times.
- Monitored and handled employee claims involving performance-based and harassment incidents.
- Managed Medicaid, Medicare and Commercial insurance billing staff functions inclusive of proper ICD-9 and CPT coding
- Recruited, trained and managed clerical and clinical
- Process bi-weekly payroll and Implemented ways to reduce bi-weekly payroll expenses; provided time management education to employees which led to no overtime
- Expedited pre-certification and credentialing process to managed care and commercial insurance companies (inclusive of Medicare and Medicaid) for Medical Directors
- Medicaid process required use of Promise software
- Ensured GAAP, SOX, OSHA and HIPPA compliance
- Monitored financial performance of practice by preparing and analyzing reports for actual vs
- Budget variances
- W-2 balancing and preparation
- Supervised and assisted in the processing of Accounts Payable via
- Provided Procurement, Vendor and Inventory Management of in-house retail products and stationery
- Conducted extensive research on pricing before orders are placed which led lowered spending by 30%;
- Implemented bank reconciliation process; inclusive of credit card transactions, cash collections and payments and bank service charges
- Oversight of bank deposits inclusive of reconciliation of Cash Lockbox transactions and cash management process
- Process led to 20% increase in cash collections
Compassionate Care Hospice
Accounting Director/Asst. Controller; Finance Department
01.2006 - 09.2009
Job overview
- Led annual budgeting process, collaborating with various departments to develop realistic forecasts aligned with company goals.
- Supervised employees inclusive of Accountants, Payroll and A/P departments
- Selected recruited and oriented new personnel and coordinated in-service education, as appropriate
- Implemented training guide and trained multi-state Program Directors, HR and payroll employees in payroll systems (Time and Attendance, Paychex and C-Biz Software) and company policies
- Semi-monthly and exception multi-state payroll processing inclusive of calculation of retroactive payments, OT hours, deductions and ensuring compliance with payroll tax regulations and filings
- W-2 balancing and preparation
- Integration of payroll costs into G/L, reconciliation of payroll liabilities, implementing and managing system updates
- Managed payroll practices and assured compliance with state and federal regulations, including wages, salaries and benefit regulations
- Prepare and file payroll local (LST) and EMS Taxes (PA) on a quarterly basis
- Maintained employee relations and provided guidance to clinical staff
- Ensured GAAP, SOX and HIPPA compliance
- Supervised and assisted in A/P
- Monitored financial performance of each program office
- Supervised the bank reconciliations process and handled wire transfers
- Implemented and prepared health insurance premiums invoices for employees on FMLA/Leave resulting in reduction of health insurance expenses
- Maintained, supervised and administered 401(k) tracking for all program offices’ employees
Education
STRAYER UNIVERSITYPhiladelphia, PA
Master of Business Administration from Accounting and Management
01.2007 - 12.2007
University Overview
GPA: 4.0
TEMPLE UNIVERSITY, Fox School of Business & ManagementPhiladelphia, PA
Bachelor of Business Administration from Accounting
01.2003 - 01.2006
University Overview
- Member, Phi Theta Kappa and Alpha Beta Kappa
- GPA: 3.48
Skills
Tax Compliance
Timekeeping Systems
Employee Relations
Audit preparation
Internal Controls
Benefits Administration
Payroll Management
Compensation analysis
Labor law knowledge
Payroll Auditing
Multi-state payroll
Team Management
Multitasking
Financial analysis and reporting
Affiliations
The Payroll Community
Software
Kronos Time and Attendance
ADP Enterprise
ADP Vantage
Oracle Financials
SAP Financials
QuickBooks
Timeline
General Accounting, Accounts Payable & Payroll Manager
The Philadelphia Inquirer
09.2021 - 03.2023
Supervisor, Payroll & Accounts Payable
Philadelphia Gas Works (PGW)
08.2018 - 09.2021
Head of Administration and Finance (USA)
Schweitzer Logistics and Schweitzer USA Corporations
10.2015 - 07.2018
Payroll and Benefits Supervisor
Aker Philadelphia Shipyard
05.2012 - 04.2015
Director of Human Resources/ Payroll Accountant
Theater of Living Arts Entertainment Group
10.2011 - 01.2012
Human Resources Manager /Accounting Manager
Vause Dermatology & Cosmetic Surgery
01.2010 - 02.2011
STRAYER UNIVERSITY
Master of Business Administration from Accounting and Management
01.2007 - 12.2007
Accounting Director/Asst. Controller; Finance Department
Compassionate Care Hospice
01.2006 - 09.2009
TEMPLE UNIVERSITY, Fox School of Business & Management
Bachelor of Business Administration from Accounting
01.2003 - 01.2006
Director of Payroll
Temple University Health System
3 2023 - Current