SHELVIN KUMAR

Administrative Assistant

ZGF Architects

09.2021 - Current

Serve as the primary point of contact for all facility-related issues within ZGF’s Portland office, coordinating with building maintenance, property management, and vendors to maintain smooth operations.
Support the firm’s data migration from Deltek Vision to Deltek Vantagepoint by verifying and inputting multi-field project data across hundreds of legacy entries, ensuring database accuracy and alignment.
Manage all aspects of AIA (American Institute of Architects) presentations, including scheduling with vendors and principals, tracking HSW credits, uploading documentation, and maintaining the AIA calendar.
Lead the redesign and content creation of the Portland office’s internal SharePoint website, including integrating Microsoft Forms for onboarding, equipment requests, and internal surveys.
Created and maintain a structured security tracking system including management of vendor and employee badges, sign-in/out logs, NDAs, and coordination with IT to ensure check-in systems and badge printers remain functional.
Submit and track executive expense reports for Partners and Principals using Concur, accurately coding each expense to the appropriate project and coordinating with the business office and project managers for proper budget alignment.
Design and produce custom employee anniversary cards using Affinity Designer, incorporating digital and handwritten messages to boost morale and culture.
Act as the main liaison for internal and external events, including Lunch and Learns, AIA presentations, and office tours, overseeing all logistics, scheduling, and communications.
Provide comprehensive front desk and workplace operations support, including greeting guests, answering phones, handling deliveries, maintaining office and kitchen supplies, coordinating ergonomic equipment orders, and responding to ad hoc requests from staff and leadership.

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