Shelvy Sanchez
Bell Gardens,CA
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at learning the roundabouts, managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
8
8
years of professional experience
Work History
Executive Assistant
Compassionate Care Hospice
Fountain Valley, CA
03.2023 - Current
- Maintained confidential records and files related to executive operations with discretion and integrity.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Covered all the necessary positions: Human Resources, Hospice Care Coordinator, Receptionist, and Staffing Coordinator when needed.
- Assisted in ensuring patients had necessary insurance coverage
- Ensured compliance with relevant regulations pertaining to the provision of services.
- Conducted Explanation of Benefits sessions for Spanish-speaking families.
- Managed operations for multiple companies, such as filling out state-required documents.
- Assisted in launching companies by ensuring completion of all required documentation, training new staff, and developing transition strategies.
Receptionist
Compassionate Care Hospice
Fountain Valley, CA
07.2022 - 03.2023
- Answered incoming calls, took messages, and transferred calls to appropriate departments or personnel.
- Maintained a neat reception area by organizing materials and tidying up furniture.
- Managed all incoming mail distribution, courier services, faxes, and photocopying documents as requested.
- Provided administrative support to staff members including typing letters, filing documents, and scanning and copying documents when necessary.
- Assisted in maintaining office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.
- Coordinated with vendors for repairs and maintenance of office equipment such as printers or computers.
Child Life Volunteer | Accounting Office Volunteer
Kaiser
Downey, CA
03.2017 - 04.2020
- Clean toys, play equipment, dishes, and other surfaces to keep facility sanitary
- Maintain organized and clean classroom and work areas
- Care for up to 4 children ranging in age from 3 to 10
- Facilitated play activities for hospitalized children to reduce stress and anxiety.
- Organized arts and crafts projects to help engage hospitalized children in positive activities.
- Collaborated with Child Life staff on special events designed to bring joy to pediatric patients.
- Assisted Child Life Specialists in developing individualized plans of care for each child based on their needs.
- Actively listened and responded empathetically when talking with children who have experienced trauma or abuse.
- Assisted in organizing and maintaining office files and records.
- Provided general administrative support to the office staff.
- Scanned documents into digital format for storage purposes.
- Filed paperwork accurately and efficiently according to established procedures.
- Sorted through large amounts of paper documents for filing purposes.
- Maintained an organized supply room stocked with necessary materials.
- Greeted and welcomed guests to the front desk.
- Assisted guests with check-in, registration, and other inquiries.
- Ensured compliance with safety regulations and policies.
- Handled customer complaints in a timely manner.
- Maintained cleanliness of the reception area at all times.
Temp. Sales Associate
Kate Spade New York
Commerce, CA
08.2019 - 11.2019
- Promote accuracy in inventory and records by comparing shipment contents with paperwork
- Sell handbags, accessories, and clothing
- Occasional cashier
- Greet customers as they walk in
- Alter every shopping experience to the customers and what was best for them.
Shipping and Receiving Clerk
Three Dots
Garden Grove, CA
01.2019 - 02.2019
- Promote accuracy in inventory and records by comparing shipment contents with paperwork
- Prepare and process important documents, including work and shipping orders, route materials and bills of lading
- Perform inspections of shipment contents, verifying accuracy against invoices and manifests.
Education
Bachelor of Science - Biological Science -
University of California, Irvine
Irvine, CA09-2022
High School Diploma -
Bell Gardens High School
Bell Gardens, CA01.2018
Skills
- Lesson plan development
- Client-focused
- File/records maintenance
- Excellent with kids
- Quick learner
- Adaptable
- Team player
- Strong communication skills
- Computer Literacy: Microsoft Word, Excel, PowerPoint
- Tech-Savvy
- Clerical Support
- Administrative Support
Languages
Spanish
Native/ Bilingual
Timeline
Executive Assistant
Compassionate Care Hospice
03.2023 - Current
Receptionist
Compassionate Care Hospice
07.2022 - 03.2023
Temp. Sales Associate
Kate Spade New York
08.2019 - 11.2019
Shipping and Receiving Clerk
Three Dots
01.2019 - 02.2019
Child Life Volunteer | Accounting Office Volunteer
Kaiser
03.2017 - 04.2020
Bachelor of Science - Biological Science -
University of California, Irvine
High School Diploma -
Bell Gardens High School
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