Sheree Smith
Austin,TX
Summary
ENTERPRISING, DEDICATED, accounts payable and administrative professional skilled in handling multiple Federal Business Service projects with high-pressure deadlines for multi-billion-dollar Global Engineering Infrastructure consulting corporation, supporting construction and program managers, planners, designers, engineers. Offers 18+ combined years' experience in Accounts Payable, Audit Team, Team Leadership, Procurement and Subcontract Invoice Compliance.
Overview
18
18
years of professional experience
Work History
Procurement Spec/Subcontract Invoice Compliance
AECOM Corporation (Formerly URS Corporation)
11.2016 - 11.2023
- Receive and process 100+(weekly) federal invoices/closeouts/certified payroll matched to federal subcontracts set up by FBS Subcontract Specialist
- Review invoices/closeouts/certified payroll/lien waivers and COIs for compliance to corresponding subcontract terms and conditions
- Track and log all incoming and outstanding invoices/closeouts/certified payrolls pertaining to assigned job number
- Investigate and reconcile vendor statements to ensure timely payment
- Maintain and reconcile project declining balance spreadsheets to ensure adherence to project budget
- Keep abreast of client payments to ensure PWP (Pay When Paid) contract payments are released timely
- Correspond with Project Managers, vendors, and procurement team members to resolve issues surrounding invoices/closeouts/certified payrolls within assignments
- Manage file documentation for all compliance duties.
- Participate and/or complete required training for Federal Business Services
- Manage full invoice/closeouts/certified payrolls compliance duties on major projects. Develop and initiate process improvements with help of team lead or management oversight
Accounts Payable Auditing Team Lead
URS Corporation
08.2015 - 11.2016
- Managed team of 8 employees
- Evaluated employee performance, coached and trained team members, and encouraged career development with direct reports increasing quality of work and employee motivation
- Created and presented training sessions for Audit, Disbursements and Problem Resolution Team
- Maintained backlog rate less than 1% despite a 33% headcount reduction
- Recorded daily audit counts in Microsoft Access for tracking, planning and resourcing needs
- Oversaw audit of 15,000 expense reports per month and over $22 million dollars in annual expenses
- Reviewed and approved international wires, priority payment releases, education/tuition expense reports submitted by division employees , and any expense reports in excess of $5000 dollars
- Ran monthly queries to identify documents needing corrective action
- Ran daily, weekly, monthly, annual reports for P-Card program as well as other needed reports for compliance and reporting
- Delivered regular team meetings for aligned work towards common goals by implementing efficient work flow processes and setting clear performance expectations
- Facilitated meetings to communicate team performance goals and results to upper management
Accounts Payable Auditor
URS Corporation
08.2005 - 08.2015
- Auditing, coding, review, posting, distribution, accuracy verification and maintenance paper and electronic invoices, expense reports, wires, check requests, payment releases and job cost transfers per internal policies and procedures and Federal Acquisition Regulation requirements
- Worked with team of employees to complete audit on received documents to meet daily deadlines
- Audited an average of 280 Accounts Payable documents daily
- Trained team auditors and users and served as a primary "go-to" troubleshooter and problem on standard and new practices and systems
Skills
- Experience working with multiple project services, materials/equipment and rental
- Experience with auditing, coding (via chart of accounts) and processing Direct (job billable) and Indirect (Overhead) Subcontractor accounts payable invoices and PCard
- Experience reconciling vendor statements and investigating issues/discrepancies with outstanding/aging invoice payments in a timely manner
- Excellent oral and written communication skills
- Ability to work independently
- In-depth knowledge and working history with subcontracts awarded under Federal Acquisition Regulations
- Self Starter with "can-do" attitude that will thrive in a company structure where high standards and effectiveness are maintained
- Strong organizational skills - ability to multi-task, prioritize commitments, manage time effectively, manage documentation, and meet deadlines in a fast paced, team oriented environment
- Ability to work well as part of a team and provide excellent customer service to internal/external clients
- Critical thinker with strong problem-solving skills
- Professional, efficient, well-organized, accurate multi-tasker, team player
Proficiencies
- Generally Accepted Accounting Practices (GAAP)
- General Office Practices (scanning, filing, customer service)
- Accounting Software: Basware, Concur, Great Plains, EnterpriseOne, Oracle, Coupa
- Salesforce
- MS Office Suite
- Federal Acquisition Regulations (FAR)
Timeline
Procurement Spec/Subcontract Invoice Compliance
AECOM Corporation (Formerly URS Corporation)
11.2016 - 11.2023
Accounts Payable Auditing Team Lead
URS Corporation
08.2015 - 11.2016
Accounts Payable Auditor
URS Corporation
08.2005 - 08.2015
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