Summary
Overview
Work History
Education
Skills
Timeline
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Sherelle Bedford

Summary

Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.

Overview

11
11
years of professional experience

Work History

Executive Assistant

Amazon LLC
05.2022 - Current
  • Directly supports 2 executive teams, work closely and effectively with senior management to keep them informed of upcoming commitments and responsibilities, following up on appropriately
  • Manage complex calendars of 2 senior executives, including scheduling and coordinating meetings, conference calls, and travel arrangements, ensuring time zones are aligned – provide gatekeeper and gateway role
  • Conduct research organize and gather information for various projects and initiatives, coordinating projects from conception to completion
  • Assist with managing OPEX budget/SWAG of $6.7m+; 330 personnel-handled domestic and internal delivery
  • Meeting and event planning and execution- primary leader of partner meetings and employee morale events to promote a positive working culture and develop relationships
  • Collaborate and negotiate with diverse stakeholders and executives; internal and external across various teams
  • Handles confidential and sensitive information with discretion and tact.
  • Create and maintain reports and spreadsheets for tracking projects, successfully completes tasks and critical aspects of deliverables – works independently on projects from conception to completion, under pressure, handling a wide variety of activities with confidentiality with discretion
  • Strong organizational skills, perform and prioritize multiple tasks seamlessly with attention to detail
  • Handle matter expeditiously and proactively, following through on successful completion
  • Problem solver- Demonstrates daily, proactive approaches to problem solve with strong decision-making capability.

Procurement Technician

Air Force Sustainment Center Contracting
02.2022 - 04.2022
  • Coordinated with cross functional teams to identify procurement needs and develop procurement plans
  • Maintained the investor database, calendar, and collate reports for high level meetings
  • Managed team financial budgets and processing expenses and invoices
  • Tracked the status of requisitions, contracts, and orders using automated or manual files and through contacts with vendors, supply technicians, inventory managers, engineers
  • Prepared, verifying, abstracting, controlling, or closing out procurement documents, files, reports, or records
  • Assisted in development and implementation of procurement policies and procedures to ensure compliance with regulations
  • Analyzing reports and researching errors or conflicting information in procurement documentation
  • Negotiated prices and terms with vendors to ensure cost-effective procurement of goods and services.

Program Support Specialist

402nd Aircraft Maintenance Squadron
04.2021 - 02.2022
  • Prepared and processed all payroll activities for 3,000+ employees; while solving related issues and discrepancies
  • Maintained employee privacy and protected payroll operations by keeping all information confidential
  • Processed employee State and Federal Tax forms, including setup of initial pay information during onboarding
  • Prepared reports, presentations, and other project-related documentation to communicate project progress, outcomes, and recommendations to stakeholders
  • Develop and implement training and coaching material for employees to enhance performance and productivity
  • Conducted data analysis to evaluate program outcomes, identity trends and patterns, and support decision making process
  • Prepared and processed leave forms (428s), Leave Without Pay (LWOP), Family Leave Medical Act (FMLA), Advanced Annual and Sick Programs and Timekeeper Compliance (TAA/ATTAPS/DCPS).

Executive Assistant

Air Force Sustainment Center Contracting
03.2020 - 04.2021
  • Provided efficient and effective administrative support to 2 Directors/leadership and 200+ team members
  • Assisted executives with profound project support, data logging, and calendar scheduling tasks
  • Frequently commended for quick-thinking and resourcefulness
  • Organized and scheduled external and internal meetings, appointments and travel arrangement for Executives
  • Conducted report analyzing and financial forecasting, implementing conflict resolutions and anticipates issues for Directorates
  • Screened 30+ telephone calls daily process incoming and outgoing communication, reporting back to the Executives.

Office Manager

HQ U.S. Air Forces Europe Safety
06.2016 - 06.2019
  • Assisted with management of the directorates $300k+ budget, supported with budgets and financial margins
  • Planned and executed all morale/formal events, promotions, retirements, conferences, and office events; on and offsite; boosted culture by 100%
  • Spearheaded and trained staff of 20 office personnel in Defense Travel System—go to DTS agent, created 150 authorizations/vouchers w/ 15 last minute fixes—0 late travel claims/saved leadership 60+ hours
  • Managed Directorate Government Purchase Card (GPC), effectively order and maintain office supplies etc; Ensured receiving, processing, and cancellations was maintained with 100% accuracy, and reconciling of accounts
  • Developed/managed and maintained internal office suspense—streamlined office—reduced late reports 75%
  • Improved office efficiency and customer service by overhauling previously haphazard filing system, introduced user- Friendly electronic filing system; which reduced file retrieval time by 30%
  • Coordinated 3 Directorate calendars, maintained all executive scheduling, meetings, and appointments for Director and Deputy Director, tracked/scheduled 500+zero conflict/ optimized leadership time.

Executive Assistant

HQ U.S. Air Forces Europe Public Affairs
03.2015 - 06.2016
  • Launched international Public Affairs conference; coordinated requirements/liaised w/8 wings/managed $36K budget-bolstered MAJCOM Total Force development
  • Maintained multiple end-of fiscal year closeouts, which resulted in 98% obligation rates for a $330,000 budget
  • Independently problem-solved and anticipated problems for Wing, and on executive level, looked to the director for issues outside of guidelines
  • Coordinated and maintained Manpower and Human Resources documentation
  • Held accountable for managing the SharePoint site management
  • Monitored, created, administered SharePoint sites, and user permissions and rights
  • Planned and executed all morale/formal events to include; protocol, promotions, retirements, conferences, and office events; on and off site; boosted morale 100%.

Administrative Assistant

521 Air Mobility Operations Wing
07.2012 - 03.2015
  • Managed Defense Travel System while processing authorizations and vouchers for assigned staff members, ability to clear vouchers following complicated international multi-stop itineraries—quick settlement resulted in 3 rebate awards; monitored designated business traveler's logistics, generated expense reports and assisted in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verified payments to corporate credit cards
  • Administrative support for Wing and Vice Commander, Command Chief, 2 groups, 12 squadrons, 1 detachment/3 operating locations
  • Maintained all executive scheduling, meetings, and appointments for Commander, Vice Commander, and Command Chief
  • Planned and conducted various projects for Directorate, and monitored until completion
  • Trusted liaison between commander and legal counsel; protected confidentiality allowed commander to balance justice and dignity; advised counterparts in subordinate units in order to ensure smooth and accurate communication within the command
  • Increased ability to prioritize data and disseminate commander's orders to units spread across Europe, Africa, Mid East and Central Asia Coordinated and processed domestic and international business travel arrangements
  • Reviewed and consolidated reports and briefs submitted by subordinate units for procedural accuracy and factual correctness
  • Creates, edits and maintains electronic and written communication such as correspondence, memos, emails reports, presentations utilizing Microsoft Word, PowerPoint, Excel, and SharePoint.

Education

Bachelor of Arts - Business Administration

Ashford University
Clinton, Iowa

Skills

  • Budget, invoicing and financial management
  • Customer service & Interpersonal
  • IT Support & Multi-tasking
  • Time & Organizational management
  • Influential Negotiation
  • Project Management & Data analysis
  • Critical thinking & Problem solving
  • Microsoft Office & Google Drive
  • Strong Problem Solver
  • Expense Reporting
  • Travel Coordination
  • Schedule & Calendar Planning
  • Business Administration

Timeline

Executive Assistant

Amazon LLC
05.2022 - Current

Procurement Technician

Air Force Sustainment Center Contracting
02.2022 - 04.2022

Program Support Specialist

402nd Aircraft Maintenance Squadron
04.2021 - 02.2022

Executive Assistant

Air Force Sustainment Center Contracting
03.2020 - 04.2021

Office Manager

HQ U.S. Air Forces Europe Safety
06.2016 - 06.2019

Executive Assistant

HQ U.S. Air Forces Europe Public Affairs
03.2015 - 06.2016

Administrative Assistant

521 Air Mobility Operations Wing
07.2012 - 03.2015

Bachelor of Arts - Business Administration

Ashford University

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Sherelle Bedford