Sherrie Coleman
Hackensack,New Jersey
Overview
12
12
years of professional experience
Work History
Administrative Assistant
JASA Penn South for Seniors
New York
10.2023 - Current
- Implements office administration procedures under the direction of Centers Director
- Develops new procedures, schedules workflow and assignments to meet deadlines
- Composes own correspondence
- Input billable class units for New York City, New York State and Private donors to maintain funding for all Senior Programs
- Produce letters, memos, proposals, statistical material, or reports in draft or final form
- Proofreads and corrects documents
- Takes minutes as needed, transcribes, and distributes to attendees
- Establish and maintain office filing system
- Maintain a petty cash fund, reconciles, and files for reimbursement with the Finance Department
- Maintain and submit payroll time sheets for staff
- Compiles statistical reports and other data under to be approved by the Director
- Handles confidential memorandums and documents for director
- Performs other duties as requested.
Administrative Assistant
CellMark
Mahwah, NJ
01.2023 - 07.2023
- Develop positive relations with external vendors and clients
- Prepare weekly reports with use of excel for new orders from vendors
- Execute processing of vendor contracts
- Review incoming bids to reduce potential contract discrepancies
- Update electronic and physical filing system daily
- Answer calls for management team.
Associate Recruitment Coordinator
Hogan Lovells, LLC
New York, NY
04.2022 - 12.2022
- Pre-screened candidates and set up virtual interviews with 1L, 2L and Lateral attorney with the use of Flo-Recruit software
- Completed assessment and prepared reports for Corporate Recruitment Committee Members reviews and decisions
- Drafted and prepared position job descriptions for postings to the National Association of Law Placement, New York State Bar and LinkedIn
- Prepared offer letters for current, future summer associates and lateral attorneys
- Assisted the Diversity and Inclusion team by tracking scholarship applications and preparing offer letters
- Setup, prepare and schedule on-boarding for all new hires in the New York office
- Researched and developed the events calendar for summer internship program
- Prepared budget and accountings for new hires and summer intern’s expenses
- Assisted in development/implementation of other local and corporate wide recruiting activities by participating in Law School On-Campus Interviews.
Administrative Assistant, Human Resources and Safety Department
New Jersey Transit/First Transit
10.2021 - 04.2022
- Sponsored the recruitment process by identifying candidates, performed reference checks and issued employment contracts
- Supported recruitment activities including job postings, interview coordination, reference checks
- Maintained and updated all digital and electronic records for employees
- Administered candidate assessment test
- Assisted with recruitment events
- Such as coordinating open houses, career fairs and company information sessions at various academic institutes
- Processed all onboarding paperwork for new hires
- Served as point of contact with benefit vendors and administrators
- Maintained the calendars of the HR management team
- Managed the completion of compensation and benefit documentation
- Assisted with performance management procedures by retrieving results from tracking results and preparing results
- Scheduled meetings, interviews, HR events and maintained agendas.
Legal Assistant in the Business Affairs Department (part-time)
First Lady’s Shopping Tours, Inc.
New York, NY
11.2020 - 04.2022
- Prepared monthly/quarterly headcount and hiring reports
- Scheduled interviews for contracted attorney positions and prepared contract offers accordingly
- Answered correspondence from vendors regarding their legal contracts
- Updated daily excel spreadsheet with existing and pending approved contracts
- Developed engagement strategies, plans, and presented all findings and written reports to senior team members.
Executive Administrative Assistant (contract)
Hogan Lovells, LLC
New York, NY
08.2019 - 11.2020
- Scheduled/calendared appointments in Outlook
- Prepared comparison documents via iManage (vendor renewal contracts, letters, forms, etc.)
- Communicated with NYC Department of Building Services to prepare affidavits and obtain correction certificates
- Maintained/updated electronic and physical files for various NY programs
- Entered/tracked needed facilities, engineering services and repair/maintenance requests
- Maintained office directories and floor plans
- Supported the Pathways Program by compiling support documents and scheduling participants to meet with Administrators
- Assisted with invoices (Chrome River); prepared Excel contact tracing office attendance reports and answered/directed calls and messages.
Paralegal (contractor)
Condé Nast
New York, NY
06.2012 - 07.2019
- Worked with Managing Partner and Director to identify conflicts with meetings and prepared all confidential documents for the internal Legal Business Affairs Department
- Reviewed the details of business contracts, identified unfavorable terms, suggested edits to bring drafts in line with policy, and coordinated executive review, negotiation, and execution
- Managed some administrative aspects of the contract review and approval process, including cataloging and tracking the status of contracts, maintained a contract filing system with use of Excel spreadsheets
- Conducted research, assembled, and analyzed data to prepare reports and documents
- Monitored, responded to, and distributed incoming communications
- Liaised with corporate and internal staff at all levels
- Coordinated project-based work.
Education
Bachelor of Science in Business Administration -
City University of New York
Associate in Applied Science and Paralegal Studies -
Bryant & Stratton College
Skills
- Customer Service
- Data Entry
- Computer Skills
- Office Administration
Computer Experience
- Netdocs
- Vi Recruit
- Flo Recruit
- MS Office (Word, Excel, Outlook, PowerPoint, OneNote, Access, SharePoint, TOA, TOC)
- Google Drive (Docs, Sheets, Slides, Forms)
- Peer Place Accounting Software for Non-Profit Organizations
- Spreadsheets (Excel, Google Sheets, OpenOffice)
- Database Management (MS Access, Oracle, Teradata, IBM DB2, MySQL, SQL)
- QuickBooks and Chrome River (expense tracking, accounts payable, invoicing, cash flow management, employee time tracking, reports, payroll)
Timeline
Administrative Assistant
JASA Penn South for Seniors
10.2023 - Current
Administrative Assistant
CellMark
01.2023 - 07.2023
Associate Recruitment Coordinator
Hogan Lovells, LLC
04.2022 - 12.2022
Administrative Assistant, Human Resources and Safety Department
New Jersey Transit/First Transit
10.2021 - 04.2022
Legal Assistant in the Business Affairs Department (part-time)
First Lady’s Shopping Tours, Inc.
11.2020 - 04.2022
Executive Administrative Assistant (contract)
Hogan Lovells, LLC
08.2019 - 11.2020
Paralegal (contractor)
Condé Nast
06.2012 - 07.2019
Bachelor of Science in Business Administration -
City University of New York
Associate in Applied Science and Paralegal Studies -
Bryant & Stratton College