Sherry Sparks
Anchorage
Summary
Experienced executive assistant skilled in collaborating with teams to drive company goals and objectives. Committed to delivering exceptional support and streamlining operations for the department and staff. Adept at providing unparalleled efficiency and ensuring smooth functioning of daily operations. Passionate about contributing to the success of the organization through proactive assistance and dedication.
Overview
11
11
years of professional experience
Work History
EXECUTIVE ASSISTANT
Fairweather, LLC
01.2024 - Current
- Provides direct support to the General Manager and department managers
- Manages GM’s schedule and coordinates meetings and trainings
- Arranges travel for multiple departments and manage corporate travel credit card
- Prepares and submits monthly President’s Report to parent company
- Orders office supplies and convention promotional items
- Interacts with clients and visitors as well as act as a hub for multiple departments
- Organizes annual Christmas party for clients and holiday event for employees
PROJECT ADMINISTRATIVE ASSISTANT
Alaska Village Electric Cooperative
01.2023 - Current
- Coded and researched invoices for multiple projects ensuring billing accuracy
- Researched and compiled data on rural communities for grant applications and business plans
- Traveled to rural communities to facilitate meetings and disseminate information on eligible grants
- Gathered signatures and letters of support for grant submissions
- Maintained project files, community files, leases, and village agreements
ADMINISTRATIVE ASSISTANT II
Doyon, Utilities
01.2021 - 12.2023
- Composed and prepared complex reporting under Utility Privatization contract under state and federal guidelines
- Assisted Human Resources with Teams interviews, onboarding, and provided support to employees with benefit programs and UKG time management system
- Created and coded purchase requests
- Tracked purchase orders, coded, and processed invoices
- Tracked operational and non-utility budgets
- Processed utility locates, coordinated base access, and reconciled fleet fuel credit cards
- Tracked and scheduled various training and safety classes for utility crews and staff
PAYROLL SPECIALIST
Doyon, Limited
01.2018 - 12.2021
- Successfully processed over 18 million dollars of annual payroll for five companies, checking for accuracy of individual hours, earnings, and deductions
- Developed a supportive, collaborative partnership with the Benefits Department, eliminating errors and redundancies
- Intricate member of external audits for payroll, benefits, and retirement plans
- Improved Standard Operation Procedures and checklist streamlining processes
- Maintained high ethical standards while working with highly confidential information
- Supported HR Department through workflow process validating new hires and personnel changes
ADMINISTRATIVE ASSISTANT III
Doyon, Limited
01.2014 - 12.2018
- Revamped tracking, archiving, and maintenance of extensive geoscience data and library
- Managed every aspect of quarterly pillar board meetings with frequently changing materials and crucial deadlines
- Arranged travel, charters, lodging, catering, and meeting spaces for village outreach and exploration meetings
- Coded department expenditures and tracked operational and capital budgets
- Assist engineer with projects tracking and receiving RFPs, procurement, and coding costs
- Primary point of contact for active department, answering and screening calls, emails, and correspondence
- Prioritizing stakeholder requests and needs
- Maintain department calendar
Education
ASSOCIATE OF ARTS - General Studies
University of Alaska Fairbanks
Skills
- Commitment to Excellence
- Consistently Reliable
- Develops Collaborative Partnerships
- Proactive Team Contributor
- Budget Tracking
- Event Planning and Engagement
- Objectives Oriented
- Effective Problem Resolution
- Auditing and Reporting
- Prioritization and Time Management
President, Tanacross Inc.
- Current President, managing 92,000 acres of land.
- Direct Land Manager and lands committee regarding trespass issues and business development.
- Supervise office manager and assign projects.
- Create shareholder newsletter and update shareholder policies and procedures
- Design and direct board member trainings and board meetings.
Timeline
EXECUTIVE ASSISTANT
Fairweather, LLC
01.2024 - Current
PROJECT ADMINISTRATIVE ASSISTANT
Alaska Village Electric Cooperative
01.2023 - Current
ADMINISTRATIVE ASSISTANT II
Doyon, Utilities
01.2021 - 12.2023
PAYROLL SPECIALIST
Doyon, Limited
01.2018 - 12.2021
ADMINISTRATIVE ASSISTANT III
Doyon, Limited
01.2014 - 12.2018
ASSOCIATE OF ARTS - General Studies
University of Alaska Fairbanks
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