Shimetra Bethley
Zachary,LA
Summary
Applying for the Public Assistance and HM Disaster Recovery Specialists position- Non-Federal/Federal Share Match Program within your organization because my educational background and professional experience working in fiscal finance makes me an ideal candidate for this position. Upon graduating from the Master of Business Administration/Accounting program at University of Phoenix, I’ve been very fortunate to have worked for the Department of Homeland Security and The State of Louisiana in the Governor’s Office of Homeland Security gaining valuable skills in Grants Management; effectively utilizing grant financial processes on various programs I’ve been assigned. Forward-thinking Operations Specialist bringing 18 years of expertise in PA, HM, and CDBG for disaster recovery sector businesses. Cultivates rapport with individuals to optimize project goals and output, resolve complex problems and deliver innovative improvement strategies. Proficient Microsoft and State and Federal systems. Skilled grant management Specialist focused on maximizing all phases of the financial assistance management process success through effective use of Execute the final review of completed awards and process close-out documents, Document, record, and administer related performance per regulations and requirements and abilities. Top-notch communicator with excellent time management, administrative and customer service skills. Review grant applications for compliance with appropriate regulations. Prepare grant and cooperative agreement awards and amendments for authorized government personnel’s signature in compliance with appropriate regulations Skilled Grants manager is focused on maximizing success through effective use of Prepare grant and cooperative agreement awards and amendments for authorized government personnel’s signature in compliance with appropriate regulations, Review grant applications for compliance with appropriate regulations and execute the final review of completed awards and process close-out documents abilities. Top-notch communicator with excellent time management, administrative and customer service skills. Resourceful Specialist offering expertise in problem-solving, data analysis and customer service. Adept at quickly learning new technologies and processes for driving success. Proven track record of successfully managing multiple projects and developing innovative solutions. Reliable business professional with experience in project management, process improvement and financial analysis. Proven track record of successfully streamlining business operations and reducing costs. Adept at analyzing data to identify trends and developing strategies to improve efficiency. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
32
32
years of professional experience
Work History
HM 404/406 Grants Specialist
KPMG
01.2020 - Current
- Provide client administrative support in the review and development of reimbursement requests associated with the FEMA Public Assistance Program
- Conduct detailed reviews of grant application case files for accuracy, completeness, and correctness
- Validate all data contained within required program documents and ensure all documents and automated files are maintained in accordance with established policies and procedures
- Data entry into database or spreadsheet platforms
- Research and review relevant regulations and policies that support grant programs
- Interact with technical team members, as necessary, to resolve documentation questions
- Advise and inform the Documentation Review Lead on issues, problems, and resolutions
- Convert hard copy files to virtual formats
- Assist in compliance with grants and agreements policies and guidance
- Assist in drafting grant requirements, selection criteria, and applications
- Support internal review and approval per agency process and policy
- Prepare the award document and supporting documentation (per agency policies and procedures)
- Track and record work activities accurately and promptly into the DCMC time-keeping system.
FEMA HM -CDBG Grants
4-Consultant
01.2018 - 01.2020
- Develop and maintain project accounting ledgers for all programs
- Non-Federal Share Match Program
- Audit-Contracts/ Invoices
- Process Payments in FLLA-GRANTS PORTAL
- Utilize to the maximum extent possible the project accounting software to generate accurate and timely project reports including, but not limited to monthly project P&L's, project balance sheets, earned value reports, monthly project margin reports, and DSO reports
- Set up, maintain, and close projects
- Prepare and maintain project budget information, reconcile project costs with the general ledger
- Set up new projects, make transfers of employee billable hours and/or expenses, and open and close labor classes in company system
- Effectively communicate with Project/Program Managers and senior managers regarding contract documents, change orders and other contract modifications, approvals, and any additional services-related to billing
- Understand final invoice package containing draft and final invoices for all billable projects, including all applicable backup for approval by the Accounting Manager
- Assess and pursue opportunities for maximization of client billing; communicate with the team, as to observations and actions taken
- Research any unbilled issues to optimize the billing possibilities for the billing period
- Maintain the billing folders for all projects, with all the appropriate documents, including expenses, consultant invoices, and monthly invoices, in accordance with standard procedures
- Provide the accounts payables team member(s) with advice on client billing, relative to consultant invoicing and reimbursable expenses
- Work with the accounts receivable team member(s) to reconcile variances that occur in the application of cash
- Generate and distribute semi-monthly receivables reports and monthly profitability reports
- Recommend and implement agreed process improvements to the billing cycle
- Provide variance analysis on contract cost spend
- Prepare special project analyses for the PMs/Pg-Ms and others
- Provide year-end support of auditor requirements, which may include research and reconciliations
- Assist with preparation of pricing and financial information for bids/quotes
- Provide preliminary forecasting and compile project information for input into long term cash flow forecasts and business plans
- Maintain records for all Subcontractors including expiration of accounts and acknowledgement of Contract amounts that surpass the established ceilings through the Change Order process
- Set up projects in MAS Project Accounting
- Prepare and maintain project budget information, reconcile project costs with the general ledger
- Provide procurement support to projects especially during initial project start-up
- Auditing/ Processing Invoices for payment from vendors and daily Travel reimbursements and identifying incomplete or inaccurate information
- Formulate/Review FEMA Project worksheets (PW) for the purposes of determining project eligibility, defining scopes of work and estimating costs to repair or replace a facility or structure in order to restore it to its pre-disaster design and capacity
- Site Assessments/ Visits –PDA’s
- Gather and Apply cost data
- Process/ Audit Approve P-Cards/ Credit Card purchases
- Set up new accounts / Teach new users about P-CARDs
- Process reimbursement requests for Vendors
- Monitor compliance and assist sub-grantees to improve fiscal controls and systems
- Manage the accountants’ receivables contracts for the company, including understanding the contracts, capturing them in the AFS, SRM, and ISIS Contracts system, making appropriate accounting and revenue recognition decision
- Performs assignments requiring understanding and application of accounting principles, practices, and concepts (i.e
- Preparation of journal entries, account reconciliations, etc.)
- Obtain signatures on employee/sub consultant timesheets
- Distribute expense checks to employees/ vendors from federal/State Grants
- Assist with managing advance payments to vendors
- Assist with new hire documentation, if applicable and any field employee address change requests
- Assist with the auditing of field employee’s odometer readings on projects that reimburse mileage
- Logging payroll discrepancies and assisting with resolutions
- Prepares required financial statements and fiscal reports which include the compilation and analysis of data for monthly, quarterly, and annual reports
- Communicates with public and private accountants; state, federal, and independent auditors; banks; brokerage firms; program or management personnel; and vendors for the purpose of providing information and technical assistance needed to resolve problems
- Maintains cash management records, including funds drawn and received, funds disbursed by sources, deposits of funds, issuance of refunds, and classifies revenue as to sources of funding and expenditures as to their nature
- Prepares, monitors, reconciles, audits, and forecasts revenues, expenditures, and budgets
- Reviews and approves purchases and contracts
- Participates in the development of new accounting techniques in the design and implementation of accounting subsystems, compilation of manuals for accounting and computer application, and preparing managerial reports
- Participate in the year end close process AFR
- Process Permits payments PERBA
- Provides customer service to internal and external customers.
FEMA -HM -CDBG Grants
Division of Administration
01.2012 - 01.2018
- Process Payments in LAGOV/ LA PA
- Non-Federal Share Match Program
- Assists program manager and staff in reviewing and Processing Payments documents- Checks
- Provides analysis on CDBG- DR Grants and recovery funding and applications for feasibility, reasonableness, and other federal compliance requirements
- Reviews business- financial records, manages the loan collections process and tracks and processes loan repayments
- Review and determine the technical requirements projects
- Review and approve project worksheets
- Gather and evaluate technical data
- Experience using BCA- Benefit Cost Analysis specifically, FEMA toolkit and module (Versions 5.2/5.1)
- Works with grantees, sub-recipients, and other state agencies to ensure loan repayments are collected according to policies and procedures of the grantee and/or sub-recipient, OCD-DRU and Department of Justice, CDBG, and Louisiana Governor’s Office of Homeland Security, ETC
- Reviews and processes payment requests submitted by loan recipients, grantees and sub-recipients in both Economic Development and Housing departments and other outside vendors
- Assists in monitoring grantees and sub-recipients for compliance with state and federal regulations and maintains knowledge on environmental regulations, fair housing and equal opportunity regulations, labor standards regulations, citizen participation requirements, acquisition, and Section 504, and reviews grantees on performance criteria
- Assists in preparing monitoring reports and other correspondence to grantees on findings of deficiency or merit and provides guidance on corrective actions to be taken and assists in the closeout of Grants funds federal and State
- Assists in the coordination of activities, necessitated by federal requirements, which are specific to the program Action Plans, and amendments, and program guidelines
- Gathers and analyzes statistical data and prepares performance status and reporting to meet reporting requirements for CDGB and several other grants for example DCMP, ISSAC, KATRINA, RITA, etc
- Attends training and technical workshops relevant to disaster recovery efforts.
Hazard Mitigation Grants Manager
LA Governor’s Office of Homeland Security
01.2010 - 01.2012
- Process Payments in LAGOV/ LA PA
- Non-Federal Share Match Program- Subrecipient- Per 2 CFR 200 determine who may be eligible to receive Federal and State assistance under the program guidelines
- Responsible for Processing and overseeing $850M of funded federal grants - Stafford Act and NFIP requirements National Flood Insurance Program, Public Assistance/Hazard Mitigation Grants Manager
- Review FEMA Project worksheets (PW)
- Site Assessments/ Visits –PDA’s
- Gather and Apply cost data
- Review and determine the technical requirements projects
- Review and approve project worksheets
- Gather and evaluate technical data
- Prepares, develops, and monitors complex contracts and/or grants agreements, applications, budgets, amendments, and sub-grant agreements in accordance with statutory and regulatory requirements and departmental policies and procedures
- Experience using BCA- Benefit Cost Analysis specifically, FEMA toolkit and module (version 5.2/5.1).
Finance Analyst Supervisor
Dr. Nicholas Primary Care Clinic and Home Health Care
08.1992 - 01.2010
- Supervise a team of 10 Processors
- Process and approve Credit card payments
- Process Insurance/Medicare-Medicaid Claims
- Assist with SIL, Wavier, Elderly, and Disability Clients Claims
- Responsibilities expediting material (Medical Equipment), placing purchase orders with suppliers for select commodities, blocked payment resolution, tax resolution, customer support, and error resolution requiring tactical work
- Conducts business in a manner that promotes both internal and external customer satisfaction
- Interfaces directly with suppliers and bids requirements as appropriate
- Reconcile and maintain balance sheet accounts
- General ledger operations
- Prepare journal entries
- Assist with monthly closings and preparation of monthly financial statements
- Assist with preparation of monthly financial reports
- Assist with accounts receivable and accounts payable
- Assist with tax computations and return
- Assist in budgets and forecast
- Assist with payroll administration
- Account/bank reconciliations
- Assist with preparation and coordination of the audit process
- Assist with implementing and maintaining internal financial controls and procedure.
Education
Certification Purchase and Supply Management- Contracts - Purchasing, Procurement, And Contracts Management
Louisiana State University
05.2011
MBA - Business
University of Phoenix
Phoenix, AZ05.2010
Bachelor of Science - Business
University of Phoenix
Phoenix, AZ12.2008
Skills
- Financial/Accounting
- Contract Management
- Program Management/ Team Leadership
- Ability to excel under highly stressful deadlines/Ability to multi-task and time management
- Excellent oral and written communication skills
- Strong evaluative and analytical skills
- Strong computer skills in MS Office, Windows, Excel, Power-point
- Knowledge of high-end applications databases like SAP
- Basic understanding of the importance of process oriented & metrics driven operations
- Strong problem solving and interpersonal skills
- Goal oriented, motivated self-starter, with excellent organizational skills & the ability to handle multiple tasks
- Customer Relations
- Expert Problem Solving
- Documentation Management
- Quality Assurance
- Technical communication
- Emergency Response
- Teamwork and Collaboration
- Time Management
- Problem-Solving
- Multitasking
- Attention to Detail
- Multitasking Abilities
- Organizational Skills
- Written Communication
- Task Prioritization
- Excellent Communication
- Problem-solving abilities
- Data Analysis
- Decision-Making
- Disaster Recovery Planning
- Effective Communication
References
- Professional, Tiffany Thomas, (225) 267-2682
- Professional, Brenda Wade RN/ DON, (225) 681-5711
- Professional, Kelli Johnson, 443-604-6415
- Professional, Demetrius Clark, (225) 315-2104, demetrius100473@yahoo.com
Timeline
HM 404/406 Grants Specialist
KPMG
01.2020 - Current
FEMA HM -CDBG Grants
4-Consultant
01.2018 - 01.2020
FEMA -HM -CDBG Grants
Division of Administration
01.2012 - 01.2018
Hazard Mitigation Grants Manager
LA Governor’s Office of Homeland Security
01.2010 - 01.2012
Finance Analyst Supervisor
Dr. Nicholas Primary Care Clinic and Home Health Care
08.1992 - 01.2010
Certification Purchase and Supply Management- Contracts - Purchasing, Procurement, And Contracts Management
Louisiana State University
MBA - Business
University of Phoenix
Bachelor of Science - Business
University of Phoenix
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