Summary
Overview
Work History
Education
Skills
Activities
References
Timeline
Generic

SHIRIN PULOUS

Nashville,TN

Summary

Talented professional considered knowledgeable leader and dedicated problem solver. Brings twenty three years of valuable expertise to forward company objectives. Attentive to detail with experience in coordinating projects, programs and improvements. Collaborative leader with dedication to partnering with coworkers to promote engaged, empowering work culture.

Overview

35
35
years of professional experience

Work History

LEAD ADMIN ASSISTANT

VANDERBILT CENTER FOR COGNITIVE MEDICINE
12.2013 - Current
  • Review Financial Reports for Dr Newhouse studies
  • Schedule and coordinate executive meetings and take meeting minutes
  • Manage and organize Dr Newhouse's daily calendar
  • Assist Dr Newhouse with creating e-smart applications, new study budget, creating billing plans and collecting regulatory documents for novel studies
  • Serve as the Financial reconciliation owner for Dr Newhouse studies
  • Review financial reports for Dr Newhouse studies
  • Review weekly Epic charge reconciliation reports
  • Reconcile charges against scheduled visits and procedures
  • Create study invoices using e-smart invoice system and submit them to sponsor for payments
  • Data management: using Redcap as a data collection tool for building surveys and databases
  • Data entry either logged into redcap database or surveys
  • Download data in spreadsheet format for analysis in Excel and other programs
  • As an example: created a CCM training tracker, CCM Time off and Faculty recruitment evaluation
  • Update the Center for Cognitive Medicine Website
  • Redesigned the home page and created new study pages
  • Manage and reconcile monthly p-card transactions for faculty and lab members
  • Analyze and prepare budgetary data for clinical trials and contracts, submit contracts using PEER system
  • Review ILAB/Core invoices monthly, reconcile study charges for visits and procedures
  • Plan and schedule events such as faculty visits to Vanderbilt Center for Cognitive Medicine and Holiday parties
  • Prepare travel expense report for Drs Newhouse and Taylor
  • Order lab supplies through e-procurement and outside vendors
  • Prepare Mis payee requests for subject reimbursements and vendor payments.

Administrative assistant i

VANDERBITL brain institute
09.2004 - 10.2013
  • Neuroscience graduate program administrative duties: Maintain and update student database files
  • Assist students with scheduling Phase II qualifying examinations
  • Send to faculty qualifying exams (Phase I materials)
  • Send reminders to students to schedule their annual committee meetings
  • Compile and organize information from files for program reporting
  • Assist department Administrator with preparing training grant tables for the renewal
  • Maintain VBI website
  • Set up information for Neuroscience courses (Nuro 340, Nuro 345) on OAK website and upload files throughout the semester
  • Assist in planning and implementation of Annual Retreat, IGP Day, Student Recruitment, NS Student orientation, and Holiday Party
  • Undergraduate Neuroscience duties: Registration and contracts (UG courses and honors course)
  • Collect papers and grades for UG courses and honors course
  • Declare/change major or minor (collect forms make sure filled and singed by mentor)
  • Review UG Nuro major and minor report on OAK
  • Nuro graduation reception (order food and send invitation)
  • Submit/mail or email recommendation letters for Dr Leslie Smith
  • Collect honors course thesis for each student and print three copies (student, mentor, and program office), put them together as book and give student copy on graduate reception day
  • Order supplies (gummy brains, letter heads and envelop and other supplies)
  • Prepare check requests to reimburse Nuro major students for purchasing snacks for their events
  • Prepare travel expense reports for undergraduate travel
  • Schedule honors defenses and order/set up refreshments for each defense
  • Maintain UG NURO website.

CLINICAL SUPPLY SPECIALIST II

VANDERBILT CHILDREN'S HOSPITAL
10.2003 - 09.2004
  • Tracking Inventory
  • Ordering Supplies
  • Delivering supplies to NICU Unit.

OFFICE ASSISTANT II

VANDERBILT ENVIRONMENTAL SERVICES
04.2001 - 10.2003
  • Prepare distribution sheets, maintain files, sort mail, update hospital manual, safety policy
  • Answering multi line phone
  • Type up new employee's files.

TERM TECHNICAL

VANDERBILT UNIVERSITY CELL AND DEVELOPMENTAL BIOLOGY – VIVIAN CASAGRANDE
07.2001 - 07.2003
  • Maintain Professor's calendar, schedule meetings
  • Maintain publication files both physical and on computer
  • Back up computer data
  • Maintain files and sort mail
  • Finding articles from the library
  • Using online request for old journal online
  • Scanning slides and figures and putting them in power point presentation
  • Prepare class schedule and organize the class book
  • Update Psychology, Cell Biology, lab, and Biomedical Research training websites
  • Updating faculty CV by adding all new publications, chapters, and abstracts
  • Arrange room reservations for meetings
  • Update faculty Biosketches
  • Prepare and process 1180's.

SECRETARY

AL-HAIKEL TRADING CENTER
01.1989 - 01.1996
  • Accounts receivable
  • Accounts payable
  • Checking inventory
  • Data filing
  • Multi-line phone answering.

Education

M.S. - Management, organizational leadership

Middle tennessee state university
08.2023

b.s. - Mathematics

University of Al – Mustansiriyah Baghdad, Iraq
05.1989

Skills

  • Clinical trials Financial Reconciliation - Epic and ILAB systems
  • Data Management using redcap database
  • Expense Reporting
  • Excellent Communication
  • Strong Organization
  • Time Management
  • Meeting Scheduling
  • Calendar Management
  • Budget Administration
  • Problem Solving

Activities

  • Sunday school teacher at St. Henry Church (taught third and fifth grade)
  • Vanderbilt University Commencement
  • Dreamweaver CS5- Level 1 at New Horizons Computer Learning Center.
  • Effective Project Management Skills
  • VPRAD

References

  • Paul Newhouse, MD, Jim Turner Chair in Cognitive Disorders, Professor of Psychiatry, Pharmacology, and Medicine Director, Vanderbilt Center for Cognitive Medicine, Physician-Scientist, VA-TVHS Geriatric Research, Education, and Clinical Center (GRECC), (802) 373-4842
  • Warren D. Taylor, MD, MHSc, James G. Blakemore Professor of Psychiatry, Director, Division of Geriatric Psychiatry Physician-Scientist, VA TVHS Geriatric Research, Education, and Clinical Center (GRECC), (615) 322-1073
  • Rosalind Johnson, Program coordinator of Vanderbilt Brain Institute, (615) 936-2610

Timeline

LEAD ADMIN ASSISTANT

VANDERBILT CENTER FOR COGNITIVE MEDICINE
12.2013 - Current

Administrative assistant i

VANDERBITL brain institute
09.2004 - 10.2013

CLINICAL SUPPLY SPECIALIST II

VANDERBILT CHILDREN'S HOSPITAL
10.2003 - 09.2004

TERM TECHNICAL

VANDERBILT UNIVERSITY CELL AND DEVELOPMENTAL BIOLOGY – VIVIAN CASAGRANDE
07.2001 - 07.2003

OFFICE ASSISTANT II

VANDERBILT ENVIRONMENTAL SERVICES
04.2001 - 10.2003

SECRETARY

AL-HAIKEL TRADING CENTER
01.1989 - 01.1996

M.S. - Management, organizational leadership

Middle tennessee state university

b.s. - Mathematics

University of Al – Mustansiriyah Baghdad, Iraq

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