Shirley Brown
Cypress,USA
Summary
Professional with solid experience in financial operations and accounts management, prepared for this role. Strong focus on processing invoices, reconciling statements, and managing vendor relationships, ensuring accuracy and compliance. Reliable team collaborator, adaptable to changing needs, and consistently achieving results in fast-paced environments. Known for attention to detail, problem-solving skills, and effective communication.
Overview
16
16
years of professional experience
Work History
Accounts Payable Specialist
Elior North America
12.2024 - Current
- Prepare and process an average of 200 invoices per day in the accounting system, ensuring accurate record-keeping and timely payment.
- Collaborate with administrators to verify and resolve discrepancies between invoices and corresponding POs, ensuring 100% invoice accuracy.
- Resolve issues and discrepancies with over 2000 vendors and internal staff, reducing payment delays by 30%.
- Research and resolve discrepancies in the AP invoice log, ensuring 100% accuracy in monthly reconciliations.
- Assist with monthly close and audit functions, contributing to the timely completion of financial reports and audits for multiple departments.
- Route an average of 50 invoices per day received via email, ensuring efficient processing and accurate documentation.
- Monitor AP aging reports and vendor balances, reconciling payments for 200 vendors, ensuring 70% of payments are made on time.
Purchasing Analyst
Verizon
01.2016 - 03.2024
- Efficiently managed purchase order processes and vendor relationships, ensuring compliance with financial regulations and optimizing inventory management for company's diverse needs.
- Skillfully generated purchase orders for equipment and services, meticulously tailored to company's requirements which enhanced operational efficiency and resource allocation.
- Facilitated creation of new item IDs within the finance software system, streamlining the tracking and management of financial transactions and assets.
- Proactively addressed and resolved issues related to vendor spending limits, contract discrepancies, and payment term variations, ensuring smooth operations and maintaining positive vendor relations.
- Managed end-to-end purchase orders across all business lines, demonstrating comprehensive oversight and effective coordination of procurement activities.
- Ensured strict adherence to Sarbanes-Oxley (SOX) regulations within the internal audit scope, achieving 100% compliance and upholding the integrity of financial operations.
- Cultivated and maintained positive relationships with vendors, promptly addressing and resolving any issues with purchase orders, fostering mutual trust and reliability.
- Monitored inventory levels to ensure timely replenishment and minimized excess stock which resulted in optimizing inventory management and reducing unnecessary costs.
- Generated detailed financial reports, providing insights into outstanding invoices, monitoring budget expenditures, and supporting informed financial decision-making and budget management.
Accounts Payable Assistant (Contractor)
BP Group
08.2015 - 11.2015
- Led the transition of the accounts payable department to a third-party provider, reviewing and migrating 100 accounts and 1500 vendor contracts.
- Conducted a comprehensive review of the accounts payable processes and procedures, identifying and addressing multiple inefficiencies, ensuring smooth integration with the third-party system and a 100% improvement in workflow efficiency.
- Engaged with over 1000 vendors to communicate upcoming changes, maintaining positive relationships and ensuring 100% compliance with new invoicing and payment processes.
- Coordinated the transfer of over multiple documents, including invoices, contracts, and vendor agreements, to the third-party provider. Ensured 100% accuracy and on-time transfer, resulting in zero disruptions to payment schedules during the transition.
Procurement Coordinator
Tervita LLC
10.2014 - 08.2015
- Conducted research to identify potential suppliers based on price, quality, and delivery speed for an oil and environmentally company.
- Generated and tracked over 1000 of purchase orders for goods and services, including fuel, equipment, and parts, ensuring 100% accuracy and on-time delivery.
- Assisted with negotiating terms and pricing with suppliers to secure favorable contracts and agreements.
- Managed relationships with over 500 suppliers, to ensure timely delivery, resolve issues, and keep consistent communication to avoid supply chain disruptions.
- Collaborated with internal stakeholders, such as finance operations to ensure procurement activities aligned with organizational objectives and requirements.
Account Payable Supervisor
Tervita LLC
02.2010 - 10.2014
- Partnered with Procurement to ensure contract pricing was consistent, including researching paid history to vendors to recover monies from paperwork lag where new pricing wasn't reflected on existing purchase orders.
- Oversaw the accurate and timely processing of invoices received from vendors ensuring adherence to company policies and procedures.
- Managed the payment process including scheduling, reviewing requests, and ensuring payments were made within established timelines.
- Partnered with finance and procurement teams to manage accounts payable (AP) budgets, monitored spending, and forecasted future expenses.
- Assisted with internal and external audits by providing documentation, responding to inquiries, and ensuring compliance with audit requirements.
- Prepared accounts payable reports and financial statements, providing insights and analysis to enhance decision-making.
- Reduced payment errors by running reports for payment terms and correcting processing errors.
- Improved processes by introducing efficiencies in the accounts payable process, such as streamlining procedures.
- Implemented strategies which reduced late payment fees and/or took advantage of early payment discounts.
- Participated in year-end tasks, including aiding in audit readiness and facilitating 1099 reporting.
- Assist with managing the expense reporting process to ensure that expenses were being submitted and approved on a timely basis prior to month end.
Education
Master of Business Administration (MBA) -
Ottawa University
Brookfield, WIBachelor of Arts (BA) - Accounting
Ottawa University
Brookfield, WIAssociate of Science (AS) - Computers
Bryant Stratton University
Milwaukee, WISkills
- Data Entry
- Contract Negotiation
- Microsoft Excel
- ERP System
- GAAP
- FAR and Sarbanes-Oxley Act
- Oracle and Invoice Scanning Software
- PeopleSoft
- SAP
- Problem Solving
- Multitasking
- Adaptability
- Analytical Skills
Timeline
Accounts Payable Specialist
Elior North America
12.2024 - Current
Purchasing Analyst
Verizon
01.2016 - 03.2024
Accounts Payable Assistant (Contractor)
BP Group
08.2015 - 11.2015
Procurement Coordinator
Tervita LLC
10.2014 - 08.2015
Account Payable Supervisor
Tervita LLC
02.2010 - 10.2014
Master of Business Administration (MBA) -
Ottawa University
Bachelor of Arts (BA) - Accounting
Ottawa University
Associate of Science (AS) - Computers
Bryant Stratton University
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