Shirley Lanier
Amite,Louisiana
Summary
Seasoned Office Manager offering leadership experience in administrative positions. Twelve years of experience in Child Nutrition practices and procedures. Multi-tasking employee well-known for creating a positive workplace experience. Customer-focused professional with successful 37 year career in various business environments.
Overview
38
38
years of professional experience
Work History
Accounting Clerk II
Tangipahoa Parish School System
04.2022 - Current
- Maintain organized filing systems for accounting records ensuring easy access to crucial financial information when needed.
- Process high volume of monthly invoices with exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
- Analyze and verify vendor banking information.
- Enter vendor purchasing information.
- Provide exceptional customer service when addressing client inquiries related to invoices, payments, or account balances.
- Attend and provide assistance when needed with bid openings.
Office Manager/Secretary
Lincoln County Schools Child Nutrition
01.2010 - 04.2022
- Assisted Director of Child Nutrition with daily activities and provided backup when necessary.
- Responsible for generating purchase requisitions for four county schools as well as the Child Nutrition Office.
- Created spread sheets for managers in order to make grocery orders, end of month inventory, and financial reports easier to manage and maintain.
- Verified that Free and Reduced Lunch Applications where complete while scanning them, correcting errors and completing them in order to generate individual lunch statuses for children.
- Collecting grocery orders from schools and keying them into state purchasing system for delivery each week.
- Responsible for filing of daily recap sheets as well as all invoices received, checking recap sheets against bank deposits for correctness and completeness.
- Sending out letters to parents with NSF checks and if no response completing paperwork in order to send to District Attorney's Bad Check Unit.
Receptionist
Lincoln County School District
01.2006 - 01.2010
- Answering all phone calls coming into the Superintendent of Education's Office and directing them to the proper department or taking messages to be delivered later.
- Completing transfer list for approval by the School Board of students transferring within the district, out of district or into the district.
- Assisting 16th Section Land Manager with preparing new leases and any amendments that needed to be made and filing them with the Chancery Clerk's Office.
- Responsible for sending notice when 16th Section Land payments were due and accepting payments then posting them in an excel spread sheet.
- Coordinate annual School Trusts Lands Report with School Business Manager, make corrections and send corrected copy to the Secretary of State's Office.
- Assisted School Board Secretary when needed with preparation of board packet, personnel matters, preparing bids for advertisement, accepting and opening bids and many other general office matters.
Federal Programs Secretary
Lincoln County School District
01.2000 - 01.2006
- Served as personal secretary to the Assistant Superintendent of Education.
- Responsibilities included generating, processing and closing of purchase requisitions involving federal accounts.
- Printing docket for federal programs for payment at School Board Meetings.
- Compiled Gifted Reports from information provided by the Psychometrist on students from all four county schools.
- Served as Recording Secretary for all discipline hearings and responsible for any correspondence regarding each hearing.
- Assisted Payroll Clerk with fingerprinting new employees and doing background checks.
Analysis Clerk
Southwest Mississippi Regional Medical Center
01.1998 - 01.2000
- Checked each chart for completeness by doctors.
- If dictated reports or hand written doctor's orders were not on chart, they were flagged and filed in order for doctor to complete them.
- Was able to recognize each doctor's writing in order to distinguish whose signature was needed and became familiar with medical terminology as well as abbreviations.
- Entered incomplete record information into computer in order to compile deficiency list for each doctor.
- Accurately filed charts in numerical order so that they could be easily located.
- Assisted doctors while working on charts with whatever problems might arise.
- Kept daily logs for quarterly statistical purposes.
- Completed state survey each quarter and returned to Mississippi State Department of Health.
Abstract Clerk
Southwest Mississippi Regional Medical Center
01.1996 - 01.1998
- Retrieved charts from floor and arranged them in order.
- Verified computer data with chart information and corrected when necessary.
- Completed Death Certificates and mailed copies to doctor's office for completion, then sent monthly reports to Department of Vital Records in Jackson.
Medical Records Clerk
Southwest Home Health
01.1990 - 01.1996
- Answered phone, relayed messages to nurses, prepared mail, entered information into computer and filed all correspondence in patient charts.
- Prepared payment vouchers for office supplies and monthly billing.
- Ran service code analysis in order to balance for end of month close out.
- Verified insurance coverage for patients.
- Kept employee leave records and sent information to Department of Health for payroll purposes.
- Verified all travel vouchers for employees and prepared payment vouchers for all contract personnel.
- Made reservations at local restaurants and mailed out notices for quarterly Advisory Board Meetings.
Clerk/ Typist Sr.
Mississippi Real Estate Commission
01.1989 - 01.1990
- Answered phone, transferred calls, entered information into computer, kept up library, and filed Cooperating Agreements between Realtors.
Secretary
Filet House Restaurant
01.1987 - 01.1989
- Typed letters, called accounts for weekly orders, made bank deposits, ran invoices on computer for weekly billing, and followed up on any problems that might arise during the week.
Clerk
Copiah Lincoln Community College
01.1987 - 01.1987
- Answered phone, typed letters and office memos, used postage meter and took payments from students
- This was a temporary position while a full-time employee was out on medical leave.
Education
Associate in Applied Sciences, Accounting Technology -
Copiah Lincoln Community College
Wesson, MS01.2019
Associate in Applied Sciences, Business Management Technology -
Copiah Lincoln Community College
Wesson, MS01.2019
Associate in Arts, Business Administration -
Copiah Lincoln Community College
Wesson, MS01.2016
Certificate in Secretarial Science (One Year Program) -
Copiah Lincoln Community College
Wesson, MS01.1980
High School Diploma -
Bogue Chitto Attendance Center
Bogue Chitto, MS01.1979
Skills
- Customer Service
- Organizational Skills
- Office Administration
- Data Entry
- Office Management
- Document Management
- Excellent multi-tasking ability
- Administrative Support
- Financial Accounting
- Customer Relations
- Clear oral/written communication
- Conflict Management
Accomplishments
- Achieved certification through the Mississippi Child Nutrition Association as Food Nutrition Program Manager
- Serv-Safe Certified
- Hold School Nutrition Association Certificate Program Level 4
- Served 3 years on Mississippi School Nutrition Association Steering Committee
- Graduated Phi Theta Kappa
- Graduated Phi Beta Lambda
- Recognized as Mississippi School Nutrition Association Employee of the Year 2019
- Recognized as Southeast Regional School Nutrition Association Employee of the Year 2019
Timeline
Accounting Clerk II
Tangipahoa Parish School System
04.2022 - Current
Office Manager/Secretary
Lincoln County Schools Child Nutrition
01.2010 - 04.2022
Receptionist
Lincoln County School District
01.2006 - 01.2010
Federal Programs Secretary
Lincoln County School District
01.2000 - 01.2006
Analysis Clerk
Southwest Mississippi Regional Medical Center
01.1998 - 01.2000
Abstract Clerk
Southwest Mississippi Regional Medical Center
01.1996 - 01.1998
Medical Records Clerk
Southwest Home Health
01.1990 - 01.1996
Clerk/ Typist Sr.
Mississippi Real Estate Commission
01.1989 - 01.1990
Secretary
Filet House Restaurant
01.1987 - 01.1989
Clerk
Copiah Lincoln Community College
01.1987 - 01.1987
Associate in Applied Sciences, Accounting Technology -
Copiah Lincoln Community College
Associate in Applied Sciences, Business Management Technology -
Copiah Lincoln Community College
Associate in Arts, Business Administration -
Copiah Lincoln Community College
Certificate in Secretarial Science (One Year Program) -
Copiah Lincoln Community College
High School Diploma -
Bogue Chitto Attendance Center
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