Summary
Overview
Work History
Education
Skills
Timeline
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Shirley Owens

Cherry Hill

Summary

Dynamic Project Manager with a proven track record at CMK Select, excelling in resource allocation and analytical problem-solving. Successfully designed impactful dashboards and streamlined financial reporting processes, enhancing collaboration across teams. Proficient in SharePoint and Microsoft Project, I thrive in fast-paced environments, driving projects to successful completion while fostering team synergy.

Overview

16
16
years of professional experience

Work History

Project Manager

CMK Select
10.2022 - 07.2024
  • Create and update PowerPoint presentations upon request.
  • Designed study dashboards for a portfolio of assets, highlighting study progression, milestone dates, and financial parameters.
  • Monitored milestone dates and budget allocations with Planisware.
  • Led financial reporting and provided monthly, quarterly, and yearly metric reports for budget forecasting.
  • Facilitated contracting process from initiation to closeout for research studies.
  • Administered SharePoint sites by structuring, updating, maintaining, and creating new site functionalities to enhance collaboration among stakeholders.
  • Oversaw purchase order tracking while ensuring alignment with crucial publication abstracts and posters.
  • Rectified vendor-associated fiscal inconsistencies.
  • Generated and tracked change orders and other contractual modifications affecting budget and schedule.
  • Held frequent cross-functional status meetings with internal teams and external partners to monitor progress on key deliverables.

Jr Project Manager

ProPharma Group
Philadelphia
05.2022 - 10.2022
  • Company Overview: Client: Bio-T Digital PMO
  • Prepare project reports for internal stakeholders using established templates and processes.
  • Ensured consistency in purchase orders and invoices.
  • Collaborated with finance, procurement, and legal departments for status updates.
  • Designed engaging and impactful presentations for executive meetings.
  • Spearheaded efforts to resolve pending purchase requisition issues with prompt invoicing actions.
  • Developed strategic plans for managing resources within IT/Automation departments.
  • Provide PO tracking reports to the automation team on a weekly basis.
  • Recorded minutes and maintained action items for automation.
  • Tracked activities, deliverables, and milestones using Microsoft Project.
  • Client: Bio-T Digital PMO

Project Coordinator

CMK Select
Philadelhia
10.2021 - 05.2022
  • Company Overview: Client: Iveric Bio
  • Captured meeting minutes and documented action items during cross-functional team sessions.
  • Facilitated calendar organization, meeting scheduling, and management.
  • Assist with cross-functional planning.
  • Acted as Junior Project Manager on ongoing and discrete cross-functional Integrated Launch Team initiatives.
  • Facilitated KOL planning for the Field Medical Director through detailed research on NPI numbers and application of Veeva CRM.
  • Scheduled travel for new MSL hires.
  • Slide deck development using MS PowerPoint.
  • Facilitated expense management for the VP of Medical Affairs along with direct staff when required.
  • Updated project deliverables based on stakeholder feedback.
  • Ad hoc projects, upon request.
  • Client: Iveric Bio

Project Management Coordinator/Consultant

Rangam Consulting
Philadelphia
12.2020 - 10.2021
  • Company Overview: Client: Bristol Myers Squibb
  • Streamlined calendar organization to enhance team productivity.
  • Provide project study maintenance as requested.
  • Partner with Project Managers in all aspects of the project management process, as requested.
  • SharePoint site administration includes modifying permissions, adding or modifying code for SharePoint sites, and responding to site redesign requests.
  • Provide backup support to Executive Associates, and other Project Coordinators.
  • Handled expense report tracking with organized approach via Concur, supplemented by Excel.
  • Populate Excel as a tracking tool for ongoing objectives.
  • Collaborated with IT department to align policies and procedures with organizational goals.
  • Client: Bristol Myers Squibb

Finance Coordinator/Consultant

Gettacar
07.2020 - 01.2021
  • Processed loan documents ensuring required documents were in place to fund the loan.
  • Consulted with Sales department on car loan status and documents.
  • Submit final paperwork for funding of loan.
  • Daily processing of accounts payable transactions including the receipt of operating expense invoices, date stamping, coding of invoices to appropriate general ledger codes.
  • Reconcile monthly vendor statements.
  • Maintain vendor records, payment records, and filing.
  • Assist with monthly, quarterly and year end close activities as needed.
  • Help in the preparation and processing of the check payment activities, which occurs once weekly.
  • Assist with various projects as requested.

Executive Administrator/Project Coordinator

FS Investments
Philadelphia
06.2016 - 12.2019
  • Supported executive level management with administrative tasks in Accounting, Fund Finance and Tax departments.
  • Scheduled planning meetings essential to objectives.
  • Implemented efficient software solutions for streamlined tax filing management.
  • Handled expense reports processing through proprietary software consistently within deadlines.
  • Researched and implemented tax software for tracking purposes.
  • Created tax reports and processed tax filings as requested.
  • Entered invoices for accounts payable.
  • Coordinated with multiple departments for planning purposes on ad hoc events.
  • Assisted with risk management research and reports using Excel.
  • Created tax org charts for funds using Visio software.

Executive Assistant/Project Coordinator - Consultant

Johnson & Johnson
Somerville
02.2016 - 06.2016
  • Supporting Vice President of Strategic Account Management and his 11 direct reports. Responsibilities included special projects, calendar management, event planning/coordination, and additional general administrative duties including:
  • Prioritize tasks and support other team members in support of key objectives.
  • Drafted routine correspondence and meeting minutes.
  • Booked domestic and international flights through American Express Travel within given deadlines.
  • Processed expense reports within deadlines using Concur.
  • Created purchase orders utilizing Ariba within given deadlines; Created purchase order reports as requested.
  • Documentation management.
  • Procurement management.
  • Budget tracking comparing actuals to budget to view variances.

Senior Administrative Assistant/Project Coordinator

Shire Pharmaceuticals
Chesterbrook
06.2010 - 09.2015
  • Supported US Marketing Director and his six direct reports. Acting as liaison with sales, procurement, legal and marketing operations departments. Duties included taking on special projects, event planning, and coordinating multiple projects at once, including the following:
  • Lead in revising the purchase order policy in conjunction with the procurement, legal, and finance departments, resulting in a 28% reduction in lag time for purchase order processing.
  • Created and tracked purchase orders in SRM/SAP as requested by the marketing team, and provided status reports at bi-weekly marketing team meetings.
  • Identify and correct purchase order errors.
  • Used MS Project to monitor timelines and conduct comprehensive project analyses.
  • Prioritize tasks and support other team members in support of key goals.
  • Processed domestic and international travel through American Express Travel.
  • Processed expense reports using Concur within the deadline.
  • Updated project plan in MS Project.
  • Reviewed contracts with the marketing and legal departments, and tracked them against purchase orders.
  • Coordinate calendars for multiple team members for event and meeting planning purposes that are key to business goals each year.
  • Created and maintained websites for multiple projects, from project initiation to close.
  • Scheduled and provided status reports to the Marketing Director and team on a bi-weekly basis.
  • Reviewed contractual client agreements to identify deliverables, and independently tracked project progress simultaneously.
  • Researched vendors and provided reports to marketing team members on multiple ad hoc projects.
  • Budget tracking on multiple projects on a monthly, quarterly, and yearly basis, working with multiple projects.
  • Drafted routine correspondence, meeting minutes, and prepared various reports for product managers.
  • Create, edit, and review PowerPoint presentations for various projects for multiple Product Managers on an as-needed basis.

Project Coordinator

Shire Pharmaceuticals
11.2008 - 06.2010
  • Supported three Sr. Product Managers, two Directors and one US Marketing Director by providing and responsible for handling confidential and non-routine information. Function as a liaison with other departments and outside agencies, including C-level executive staff and including the following:
  • Calendar management for the marketing team and other staff as requested through MS Outlook.
  • Created and tracked purchase orders in SRM/SAP as requested by marketing team and provided status reports at bi-weekly marketing team meetings.
  • Prioritize tasks and support other team members for key objectives.
  • Processed domestic and international travel through American Express travel.
  • Processed expense reports using Concur within deadline.
  • Reviewed contracts with marketing and legal departments and tracked contracts against purchase orders.
  • Coordinate calendars for multiple team members for event/meeting planning purposes that were key to business goals each year.
  • Process departmental invoices and purchase orders.
  • Create and develop complex visual presentations through Microsoft PowerPoint.

Executive Assistant (OCR contractor)

Lockheed Martin
Moorestown
04.2008 - 10.2008
  • Supported the Director of NMAC, as well as his eight senior managers and their team totaling 100 people.
  • Duties included but not limited to:
  • Calendar management to assist with planning of essential meetings.
  • Planned, coordinated and implemented large meetings and completed catering, room setup, additional paperwork as needed, and calendaring.
  • Coordinated and managed conference room availability, travel arrangements, executed, tracked and reconciled expense reports, monitored email communications, provided efficient phone coverage.
  • Edited, maintained, and coordinated PowerPoint presentations.

Education

Bachelor of Interdisciplinary Science (BS) - Business & Technology

Villanova University
Villanova, PA
01.2021

Associate of Arts (AA) - Business Administration and Management

Strayer University
King of Prussia, PA
01.2014

Project Management Professional Program - Certified Preparation Course

Villanova University
Villanova, PA

Skills

  • Project Management
  • Calendar Management
  • Resource allocation management
  • Request for Information (RFI)
  • Request for Quote (RFQ)
  • Website maintenance
  • Analytical problem solving
  • Smartsheet
  • Ariba
  • SAP
  • Request for Proposal (RFP)
  • Analytical and critical thinking skills
  • Collaborative issue resolution
  • Biotechnology
  • Veeva
  • MS Teams
  • WebEx
  • Microsoft Word
  • PowerPoint
  • Excel
  • SAP/SRM
  • SharePoint
  • Visio
  • Concur
  • AMEX Travel
  • MS Outlook

Timeline

Project Manager

CMK Select
10.2022 - 07.2024

Jr Project Manager

ProPharma Group
05.2022 - 10.2022

Project Coordinator

CMK Select
10.2021 - 05.2022

Project Management Coordinator/Consultant

Rangam Consulting
12.2020 - 10.2021

Finance Coordinator/Consultant

Gettacar
07.2020 - 01.2021

Executive Administrator/Project Coordinator

FS Investments
06.2016 - 12.2019

Executive Assistant/Project Coordinator - Consultant

Johnson & Johnson
02.2016 - 06.2016

Senior Administrative Assistant/Project Coordinator

Shire Pharmaceuticals
06.2010 - 09.2015

Project Coordinator

Shire Pharmaceuticals
11.2008 - 06.2010

Executive Assistant (OCR contractor)

Lockheed Martin
04.2008 - 10.2008

Bachelor of Interdisciplinary Science (BS) - Business & Technology

Villanova University

Associate of Arts (AA) - Business Administration and Management

Strayer University

Project Management Professional Program - Certified Preparation Course

Villanova University

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Shirley Owens