Shirley Peterson
Portland
Summary
Adept at enhancing supply chain efficiency, my tenure at MaineHealth honed my skills in inventory control and supplier relationship management. Leveraging problem-solving abilities and attention to detail, I improved inventory accuracy and streamlined procurement processes, significantly boosting operational effectiveness without compromising quality or reliability.
Equipped with strong problem-solving abilities, willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Thorough team contributor with strong organizational capabilities. Experienced in handling numerous projects at once while ensuring accuracy. Effective at prioritizing tasks and meeting deadlines.
Overview
24
24
years of professional experience
1
1
Certification
Work History
Supply Chain Coordinator
MaineHealth
04.2024 - Current
- Managing inventory, returns, repairs and sourcing supplies.
- Receiving, tracking, unpacking, distributing and stocking supplies in the correct locations, rotating stock in proper order due to dating as well as managing par levels for multiple carts and racks on a daily basis.
- Coordinating with suppliers to ensure timely delivery of materials and equipment.
- Responsible for managing the placement and delivery of purchase orders. Serves a liaison between the Inventory Control team, numerous suppliers, Procurement Services, warehousing, transportation, staffing, distribution and customers.
- Submit item adds, Trackcore, IC12, BILL ONLYS, recalls, returns.
- Alert the proper channels to discontinued items, substitutes, replacements as well as any errors identified.
- With regards to the new Infor program, I attended trainer training. I was able to train several coworkers as well as the Anesthesia team, CSD, Nursing and other staff members at SSC on how to process orders. I also created an easy to follow cheat sheet with step-by-step instructions.
Pharmacy Buyer
MaineHealth - Maine Medical Center
08.2000 - 04.2024
- Ensured adherence to federal regulations governing pharmaceutical procurement processes, such as DEA requirements or FDA guidelines for controlled substances handling procedures.
- Participated in continuing education opportunities to stay current on best practices in pharmaceutical procurement and inventory management.
- Managed budgetary constraints effectively, prioritizing essential medications and ensuring cost-effective purchasing decisions.
- Provided support during pharmacy inspections by presenting organized documentation of purchasing processes and inventory controls.
- Developed strong relationships with pharmaceutical representatives, staying informed on industry trends and new product offerings.
- Assisted in the implementation of new pharmacy software systems, leading to increased efficiency in order processing and inventory management.
- Worked closely with other departments within the organization to address supply chain issues or concerns promptly.
- Enhanced supplier relationships through regular communication, resulting in better pricing and more favorable terms for the organization.
- Streamlined order processing by developing efficient workflows, reducing turnaround times for medication orders.
- Contributed to interdisciplinary team meetings by sharing insights regarding medication availability and potential substitutions when necessary.
- Coordinated returns of expired or damaged medications according to established protocols, minimizing financial losses for the organization.
- Maintained comprehensive documentation of all inventory-related activities, supporting audit readiness and regulatory compliance requirements.
- Analyzed historical usage data to forecast future demand accurately, preventing stockouts and overstock situations.
- Assisted in cost reduction initiatives through accurate inventory control and strategic purchasing decisions.
- Participated in organization-wide initiatives aimed at improving patient care quality, leveraging expertise in pharmaceutical procurement processes.
- Enhanced inventory accuracy by conducting regular audits and updating the pharmacy management system accordingly.
- Identified opportunities for cost savings through bulk purchasing agreements or alternative sourcing options while maintaining quality standards.
- Supported patient care by maintaining adequate stock levels of critical medications, avoiding potential shortages or delays in treatment.
- Managed and maintained purchase orders and invoices.
- Contributed to a safe pharmacy environment by consistently following established procedures for handling hazardous materials.
- Placed orders for merchandise consistent with quality, quantity and other specification requirements.
- Coordinated with suppliers to resolve any discrepancies between purchase orders and delivered products, ensuring smooth operations within the pharmacy department.
- Prepared and analyzed reports to track inventory and purchasing trends.
- Increased staff awareness of proper medication handling protocols through regular training sessions and communication updates on relevant guidelines changes.
- Cultivated relationships with wholesalers and distributors to increase inventory availability.
- Provided reliable assistance during annual physical inventories, enabling seamless reconciliation with electronic records.
- Devised and implemented policies and procedures for purchasing and inventory control.
- Participated in continuous improvement efforts, identifying opportunities for enhancing inventory processes and implementing best practices.
- Streamlined medication ordering process, ensuring timely delivery of essential medications to patients.
- Improved efficiency in the pharmacy by optimizing storage organization and maintaining an up-to-date database of medication locations.
- Implemented inventory control measures that effectively reduced medication stockouts and improved overall patient satisfaction.
- Reduced expired or damaged medications waste by closely monitoring expiration dates and promptly removing items as needed.
- Ensured uninterrupted patient care by proactively identifying potential supply chain issues and addressing them effectively.
- Maintained a strong understanding of industry trends and regulatory changes, ensuring the pharmacy remained compliant with all applicable guidelines.
- Sorted and delivered materials to different work areas and staff.
- Rejected damaged items, recorded shortages and corresponded with shippers to rectify issues.
- Compared shipping orders and invoices against contents received to verify accuracy.
- Supported reporting, accounting and recordkeeping staff with accurate updates regarding shipment information.
- Conducted research to address shipping errors and packaging mistakes.
- Communicated with carrier representatives, arranging for special deliveries and shipment receipts.
- Corresponded with carrier representatives to make arrangements and provide instructions for shipment and delivery of orders.
- Responsible for pharmaceutical and supply purchasing and associated record keeping.
- Works in tandem with other pharmacy team members to manage the drug recall process and performs the technical tasks involved with the storage, distribution, packaging, and labeling of pharmacy inventory.
- Analytical skills necessary to identify and resolve problems related to the medication inventory process.
- Possesses a high level of problem solving and organizational skills; sensitive to deadlines and responds timely to requirements.
- Highly independent with the analytical ability to prioritize work assignments, maintain a variety of records and assist in the development/maintenance of applicable departmental policies and procedures.
- Researches and selects the best products and services according to quality, price, and FDA standards.
- Ensures the cost-effective and timely delivery of products and services.
- Effectively collaborates with vendors to purchase materials, supplies, and equipment and resolve supply-related problems.
- Consistently follows-up with vendors and hospital personnel to assure their actions are completed as agreed upon.
- Accurately monitors stock levels, reorders appropriately, and adjusts inventory levels as needed to ensure availability of items to meet customer needs.
- Accurately and efficiently utilizes information systems associated with inventory functions (e.g. carousel, 340B splitter software, etc.)
- Participates in the clinical evaluation of products, as appropriate, by providing purchasing expertise and obtaining data on various aspects of the product.
- Monitors vendor and industry product availability status information; collaborates with appropriate members of the drug shortage team to effectively minimize or prevent inventory shortages.
- Coordinates medication recalls, maintains appropriate records, and removes recalled item from active inventory, per departmental procedure.
- Processes returns/expired inventory for credit or destruction within established guidelines.
- Organizes and maintains purchasing related files, records, and reports.
- Reviews and forwards approved invoices via the appropriate pathway to meet payment deadlines.
- Communicates problems, issues, updates, and decisions according to the department approved methods.
- Identifies areas for continued development in co-workers and advises Pharmacy leadership accordingly.
- Effectively communicates information in a timely manner to requester.
- Provides follow-up and resolves medication related problems in a timely and responsible manner.
- Actively participates in team meetings.
- Actively participates in ad hoc committees and task forces.
- Actively participates in professional development programs.
- Performs quality work within deadlines with or without direct supervision.
- Interacts professionally with coworkers, customers, patients and suppliers.
- Works effectively as a team contributor on all assignments.
- Works independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.
Education
Certificate of Technical Studies - Manufacturing And Technologies
Portland Adult Education
Portland, ME08-2000
High School Diploma -
Portland High School
Portland, ME06-1988
Skills
- Shipment tracking
- Supplier relationship management
- Attention to detail
- Supply management
- Problem-solving abilities
- Multitasking
- Time management
- Problem-solving
- Reliability
- Inventory control
- Adaptability
Certification
CPhT
340B University
Timeline
Supply Chain Coordinator
MaineHealth
04.2024 - Current
Pharmacy Buyer
MaineHealth - Maine Medical Center
08.2000 - 04.2024
CPhT
340B University
Certificate of Technical Studies - Manufacturing And Technologies
Portland Adult Education
High School Diploma -
Portland High School
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