SHOBANA VENGADASAMI
Frederick,MD
Summary
Detail-oriented Contract and Vendor Management Analyst with 6+ years of experience in contract management, procurement, and vendor performance monitoring. Skilled in contract negotiation, supplier relationship management, SLA & KPI development, and compliance oversight. Adept at collaborating with internal and external stakeholders to ensure seamless contract execution and vendor performance optimization.
Overview
11
11
years of professional experience
1
1
Certification
Work History
Contract Specialist
NARA (CACI)
10.2023 - Current
- Manage and review contract agreements for IT supplies, services, and interagency agreements (IAAs)
- Monitor vendor performance against SLAs and KPIs, ensuring contractual obligations are met
- Assist in contract modifications, no-cost extensions, and de-obligations, ensuring compliance with federal guidelines
- Lead vendor meetings to address service issues, performance improvements, and business requirements alignment
- Working on Information Technology Supplies and Services, Option Exercise(OY), Interagency Agreements (IAA), G-Invoicing , GT&C and Orders, COR Changes, Purchase orders, Task Orders (TO), Admin Modifications, No Cost Extensions, Purchase Orders (PO), Re-compete, Request For Proposal (RFQ), Request for Information (RFI) , Notice Of Intent (NOI), Vendor Name Change, Oracle Business Intelligence (OBI) Reports, De-obligations
- I have experience in G-Invoicing, including creating and managing Interagency Agreements (IAAs) and utilizing Terms and conditions including order management and transaction reconciliation including de-obligations in G-invoicing
- Proficient in managing admin mods and executing option exercises and ensuring adherence to contractual terms and conditions
- Experienced in processing de-obligations using 7600A, 7600B, NA4000, including analyzing unused funds, preparing necessary documentation and coordinating with stakeholders to ensure proper financial reconciliation
- Proficient in managing re-competes strategies, ensuring compliance and successful proposal submissions and leveraging NASA SWEP as a government-wide acquisition contract for IT procurement
- Utilize Oracle Business Intelligence (OBI) Reports to track vendor performance and contract spending
Procurement/Contract Specialist
FDA (ICS/AP/SCS)
09.2020 - 10.2023
- Worked on approximately 85 Mods, No Cost Extensions, Mods, IAA’s, Task Orders, COR Changes
- Provide oversight and compliance of procurements packages, including required documentation Statement of Work (SOW’s), Statement of Objective (SOO’s) Performance Work Statement (PWS), Market Research documentation, independent government cost estimates (IGCE), draft evaluation factors, applicable pre-award determination and finding, and applicable pre-award clearances and reviews
- Support acquisition planning and procurement milestones
- Procures products and services using negotiation techniques with prospective contractors
- Examine and evaluate contractors prospective cost estimates and price proposals
- Provides oversight and compliance reviews of justification for Other-Than-Full-and-Open-Competition (JOFOCs)
- Worked on COR changes and Option year extensions
- Review and process Contracts, Purchase order, Modifications, Ratification, and No cost extensions
- Draft applicable pre-award documentation analyses
- Present oversight and compliance for acquisition planning documentation for higher level reviews and approvals
- Assist and provide advice to program managers, technical and financial specialists, co-workers and others on contract or procurement policies, problems or issues
- Negotiate contract modifications and the terms and costs of contract changes
- Monitors outstanding contracts to ensure satisfactory progress, to ensure compliance with the terms and conditions of the contract, and to identify problems of contractor performances
- Perform obligatory contract closeout procedure to ensure financial compliance
- Perform work involving the analysis, operation or administration of automated contracting systems
- Maintain detailed, organized, and auditable contract files for all schedule contract awards or task orders
- I have issues SOWs, Request for Proposals (RFPs), Determinations and Findings, Severability and Funding (S&F) to contractors on proposed changes or modifications, negotiated complex modifications to contracts, requested and tracked required audits, analyzed contractors’ proposals and reviewed technical and advisory audit reports used in determining reasonableness, assess allowability and allocability of costs in negotiating prices, claims, or contract changes
- This support included promoting and identifying projects for all programs under the Small Business Programs (HBCU/MI, Women-Owned, HUBZone, SDB, SB, Veteran Owned, Service Disable Veteran Owned) and ensuring that contracts requiring Subcontracting Plans include acceptable percentages of small business and small disadvantaged business participation
- I prepared, synopsized and issued solicitations to Offerors utilizing the applicable contract clauses and provisions, conducted pre-proposal conferences to inform Offerors of the requirements of the acquisition, prepared and issued amendments to solicitations, responded to Request for Information (RFI) and determined contractor responsibility by assessing past performance and financial stability
- Prepared response to statement of Work, Justification and Sole Source documents for many different contract types
- Worked on Inter Agency Agreements - 7600 Form A & B
- I complete market and industry trend analysis to determine availability of service supplies, equipment, and products
- I monitor supplier compliance, administrate modifications, complete invoice payments, settle disputes, and perform close activities
- Setting up meetings for DD, BC and the staff, assigning ALP packages, assigning requisitions, running awarded and unawarded reports, setting up interviews, processing timesheets and other requests as they arise
Employee Assistance
Frederick County Public Schools | FCPS
02.2018 - 08.2020
- Developed and communicated curricular and instructional plans and objectives
- Assisted in the development and execution of vendor contracts and procurement agreements
- Developed and maintained procurement tracking reports and contract records
- Planned the development of the computer department, including updating software applications, class blogs, use of the Smart Board
IT Specialist
Zytus
09.2014 - 05.2017
- Company Overview: Zytus developed Tax Efficient software for maintaining financial data for individuals or companies
- Active participation over the complete Software Development Life Cycle (SDLC) and had major responsibility at all phases of the project
- Experienced and worked in agile development methodology and involved in JAD
- Proficient in writing Test Plans, Documenting the testing procedure and writing test cases
- Zytus developed Tax Efficient software for maintaining financial data for individuals or companies
Education
Master of Science - Information And Computer Systems
HOOD COLLEGE
Frederick, MD05.2013
Master of Science -
Madras University
India04.2007
Bachelor of Science - SOCIOLOGY
STELLA MARIS COLLEGE
NA09.2002
Skills
- Acquisition Life Cycle
- Samgov
- GSA Advantage
- Contract Review & Negotiation
- Vendor Performance Management
- SLA & KPI Development
- Procurement & Supply Chain Management
- Risk Assessment & Compliance
- Federal Acquisition Regulations (FAR)
- ERP & Contract Management Tools
- Stakeholder Collaboration & Communication
- NASA SEWP
- G-Invoicing
- Interagency Agreement (IAA’s)
- CPARS
- Broad Agency Announcements (BAA)
- OBI Reporting Tool
Certification
- CON 121 Contract Planning
- CON 124 Contract Execution
- CLC 058 Introduction to Contract Pricing
- CON 127 Contract Management
- CLC 057 Performance-Based Payments
- CLC 056 Analyzing Contract Costs
- FCL-CM-2500 Category Management 101
- FAC 031 (FED) - Small Business Programs
- FAR 100, Introduction to the FAR
- CPARS Overview
- CON 100 Shaping Smart Business Arrangements OR FCN 101 Contracting Basics
- FFM 410 - FED APPROPRIATIONS LAW AND UPDATE REFRESHER
- CON 0510 Managing Government Property in the Possession of Contractors
- CON 0150 Category Management Overview
- FCL-CM-2125 - INDUSTRIAL PRODUCTS & SVC CAT MGMT
- FCL-GSA-0029 - GSA SCHEDULES VS OPEN MARKETS
- Introduction to Appropriate Law
- Federal Appropriations Law
Application Tools Reporting
- Prism
- Work Smarter
- SharePoint
- FPDS
- GSA Invoicing
- Business Object (BO)s
- Acquisition Life Cycle Platform (ALP)
- Web Intelligence (WI)
- Microsoft Teams
Timeline
Contract Specialist
NARA (CACI)
10.2023 - Current
Procurement/Contract Specialist
FDA (ICS/AP/SCS)
09.2020 - 10.2023
Employee Assistance
Frederick County Public Schools | FCPS
02.2018 - 08.2020
IT Specialist
Zytus
09.2014 - 05.2017
Master of Science - Information And Computer Systems
HOOD COLLEGE
Master of Science -
Madras University
Bachelor of Science - SOCIOLOGY
STELLA MARIS COLLEGE
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