Summary
Overview
Work History
Education
Skills
Personal Traits
Timeline
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Shona Craven

Machiasport,ME

Summary

Dedicated Bookkeeper leveraging initiative and resourcefulness to deliver top-notch business results. Successfully keeping accounting and reporting systems compliant with federal and state regulations. Proficient in Quickbooks with expertise in payroll administration, account reconciliation and AP/AR.

Overview

10
10
years of professional experience

Work History

Financial Assistant/Payroll Specialist

Sunrise Opportunities Inc
Machias, ME
03.2022 - Current
  • Processed invoices, payments, receipts, disbursements. in a timely manner.
  • Provided support for the preparation of monthly, quarterly, and annual financial reports.
  • Maintained accurate records of all transactions utilizing QuickBooks software.
  • Managed expense reimbursement process by verifying employee requests against company policy guidelines.
  • Assisted in the preparation of tax returns including filing documents with relevant regulatory authorities.
  • Completed year-end closeout of all accounts and records.
  • Completed statement and account reconciliations and tracked down discrepancies.
  • Managed financial forms, permanent records, and employee files.
  • Reduced financial discrepancies, ensuring on-time, accurate deposit balances, incoming checks, available revenues and receipts for investment processes.
  • Assisted managers with additional duties during employee absences.
  • Prepared monthly and year-end closing statements, financial documents, and invoices.
  • Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
  • Prepared weekly payroll for team of salaried and hourly employees.
  • Managed payroll processing, ensuring accurate calculation, compliance, and timely disbursement.
  • Coded invoices to maintain organized and accurate records.
  • Reviewed and reconciled credit card statements against receipts and transactions.
  • Maintained accurate and up-to-date financial records and documentation for audit purposes.
  • Processed invoices and managed accounts payable and receivable to maintain cash flow.
  • Participated in financial and operational audits, providing necessary information and support to auditors.
  • Prepared and processed payroll.
  • Calculated and produced checks for utilities, taxes and other operational payments.
  • Calculated income and social security tax deductions.
  • Performed bookkeeping and accounting consulting services.
  • Assisted with auditing processes related to payroll.

Bookkeeper

Lubec Community Outreach Center
Lubec, Maine
06.2021 - 04.2023
  • Reviewed purchase documents and company receipts for reconciliation with statements.
  • Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing, and collections.
  • Alleviated financial discrepancies by preparing bank reconciliations, managing field audits, and reviewing accounting records for accuracy.
  • Certified and processed payroll, electronic deposits, and pay adjustments while distributing checks.
  • Coordinated budget information by assessing estimated income and expenses, as well as historical budgets.
  • Processed invoices and checks, and maintained daily cash logs and deposits.
  • Organized and maintained chart of accounts, and updated monthly entries and adjustments of ADP payroll entries and monthly accruals.
  • Performed biweekly payroll and coordinated record keeping.
  • Handled AP, ledger, reconciliation, and statement requirements to maintain record accuracy, integrity, and compliance.
  • Managed accounting closings, accounts payable, and financial reporting for multiple clients.
  • Collaborated with accounting management to produce accurate and timely financial paperwork and reports for AP and AR, budget administration, and year-end closing requirements.
  • Reviewed transactions, issued checks, and updated ledgers and budgets.
  • Assessed requisitions each month to ensure accuracy and reconciled transactions.

Office Manager

Lubec Water District
Lubec, ME
02.2021 - 03.2022
  • Prepared accurate financial reports each month by collecting, analyzing and summarizing account information.
  • Maintained full compliance when executing and tracking bank reconciliations, A/P, invoicing, billing and collections.
  • Alleviated financial discrepancies by preparing bank reconciliations, managing field audits and reviewing accounting records for accuracy.
  • Certified and processed payroll, electronic deposits and pay adjustments while distributing checks.
  • Reviewed purchase documents and company receipts for reconciliation with statements.
  • Maintained current understanding of state and federal accounting procedures to prevent legal or compliance issues.
  • Mitigated annual audit risks by reviewing financial information in QuickBooks for needed corrective action.
  • Processed invoices and checks, and maintained daily cash logs and deposits.
  • Organized and maintained chart of accounts, and updated monthly entries and adjustments of ADP payroll entries and monthly accruals.
  • Handled AP, ledger, reconciliation and statement requirements to maintain records accuracy, integrity and compliance.
  • Resolved balance errors using accounting software.
  • Substantiated financial transactions by auditing documents and classifying receipts and expenditures and compiled and analyzed complex accounting and statistical information.
  • Reviewed transactions, issued checks and updated ledgers and budgets.
  • Assessed requisitions each month to ensure accuracy and reconciled transactions.
  • Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports.
  • Followed IRS guidelines and state regulations when submitting payroll taxes.
  • Compiled financial, accounting and auditing reports and tables for cash receipts, expenditures, accounts payable, receivables and profits and losses.
  • Managed payroll and time and attendance systems.
  • Responded to employee inquiries regarding payroll and timekeeping.
  • Accurately processed data, validation and transmission for weekly, semi-monthly and sales payrolls.
  • Monitored daily banking transactions.
  • Prepared reports by compiling summaries of nontaxable wages, disability, leave, deductions, taxes and earnings.
  • Maintained annual and monthly budgets.
  • Collaborated with the District Manager to provide insight into audits regarding payroll processing.

Bookkeeper/Manager

Twin Spruces
Lubec, Maine
03.2014 - 10.2016
  • Interviewed, hired and trained staff to improve customer retention and bolster sales.
  • Monitored cash intake to reduce discrepancies.
  • Complied with health codes, sanitation requirements and license regulations while streamlining productivity initiatives.
  • Restocked beer and liquor regularly and after special events.
  • Maintained detailed inventory of bar supplies and stocked work areas.
  • Monitored patron alcohol consumption to encourage safety.
  • Controlled labor costs by adjusting schedules and workflows to align with anticipated customer demands.
  • Reviewed purchase documents and company receipts for reconciliation with statements.
  • Prepared accurate financial reports each month by collecting, analyzing and summarizing account information.
  • Certified and processed payroll, electronic deposits and pay adjustments while distributing checks.
  • Maintained current understanding of state and federal accounting procedures to prevent legal or compliance issues.
  • Mitigated annual audit risks by reviewing financial information in QuickBooks for needed corrective action.
  • Processed invoices and checks, and maintained daily cash logs and deposits.
  • Performed bi-weekly payroll and coordinated record keeping.
  • Handled AP, ledger, reconciliation and statement requirements to maintain records accuracy, integrity and compliance.
  • Managed accounting closings, accounts payable and financial reporting for multiple clients.
  • Reviewed transactions, issued checks and updated ledgers and budgets.

Education

High School Diploma -

Lubec High School
Lubec
06.1999

Bachelor of Science - Accounting And Finance

University of Maine at Machias
Machias, ME

Skills

  • Payroll liability and deductions
  • Customer relations
  • Account reconciliation
  • QuickBooks
  • A/P and A/R
  • Accounting and bookkeeping
  • Organizational skills
  • Critical thinking
  • New employee processing
  • Daily payroll activities
  • Interpersonal and written communication
  • Accounts payable
  • Payroll Preparation
  • QuickBooks experience
  • Payroll Processing
  • Payroll Administration
  • Excel certified

Personal Traits

  • I am a motivated team player, and I work well with others
  • I work independently with limited supervision. I complete work in a timely manner.
  • I treat others with resect; keep commitments; work with integrity and ethically.
  • I respect confidentiality.
  • I follow instructions; respond to management's direction; and take responsibility for my own actions.
  • I identify and resolve problems in a timely manner; gather and analyze information skillfully and develop solutions.
  • I have organizational skills as well as strong written and verbal skills.
  • I have excellent time management skills and the ability to prioritize tasks to be efficient.
  • I have a certification in Excel

Timeline

Financial Assistant/Payroll Specialist

Sunrise Opportunities Inc
03.2022 - Current

Bookkeeper

Lubec Community Outreach Center
06.2021 - 04.2023

Office Manager

Lubec Water District
02.2021 - 03.2022

Bookkeeper/Manager

Twin Spruces
03.2014 - 10.2016

High School Diploma -

Lubec High School

Bachelor of Science - Accounting And Finance

University of Maine at Machias

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Shona Craven