Summary
Overview
Work History
Education
Skills
References
Timeline
Generic

Shonda M. Maxwell

Valley Lee

Summary

Procurement professional with extensive experience in finance accounting and government contracts (FFP, CPFF, CPIF, T&M, IDIQ), with a solid understanding of procurement policies and procedures. Proficient with a wide variety of software applications, including UNANET, STRIPES/PRISM, NAVY ERP, SPS, FINS, DELTEK COST POINT, MICROSOFT DYNAMICS, AS400, DEFENSE TRAVEL SOFTWARE CERTIFICATION (DTS), CONCUR TRAVEL & EXPENSE, ARIBA, MICROSOFT 365, PEOPLESOFT, GSA, COGNOS, SHARE POINT, WIDE AREA WORKFLOW (WAWF), BUSINESS OBJECTS, LAWSON, STATE OF MARYLAND CLIENT INFORMATION SYSTEM (CARES), FMIS, CHESSIE, AND CUSTOM ACCOUNTING SOFTWARE.

Proficient in Microsoft 365 (Excel, Outlook, Access, Word), Microsoft Navision, SAP ERP, CONCUR Travel and Expense, Deltek Cost Point, PeopleSoft, AS400, SharePoint, Lawson, Business Objects, Cognos, and QuickBooks Working Knowledge of Microsoft 365 products such as Word, Excel, PowerPoint, Exchange/Outlook Mail, Microsoft Edge, Microsoft Visio, and Access; Data Warehouse (IDW); Government interfaces IPT/SPS/CMT, STRIPES/PRISM; DOE Standard Accounting and Reporting System (STARS) (2006-2009); FedConnect, and Contractor Performance Assessment Reporting System (CPARS) (now included in the System for Award Management (SAM) GAAP, DFAR, FAR, ITAR and CAS.

Overview

24
24
years of professional experience

Work History

Senior Contract Specialist (Dept of Energy/EIA) / Sr. Subcontract Specialist

Lindahl Reed, Inc.
05.2022 - Current
  • Provide expert advice and documentation support during acquisition planning and pre-award phases.
  • Assist in developing Statements of Work (SOW), Statements of Objectives (SOO), and Performance Work Statements (PWS).
  • Conduct and document market research, including socio-economic considerations and contract vehicle analysis (e.g., GSA Schedules, GWACs).
  • Support preparation of pre-award documentation, including Source Selection Plans (SSP), Determinations and Findings (D&F), Justifications and Approvals (J&A), and evaluation instructions.
  • Collaborate with Contracting Officers during proposal evaluations, assist in negotiations, and perform cost/price analyses.
  • Draft and maintain negotiation memoranda and ensure contract files are compliant, complete, and audit ready.
  • Assist in preparing solicitation packages (RFQs, RFPs), drafting funding documents, purchase orders, base awards and modifications, confirming funding availability, legal concurrence, and proper posting.
  • Prepare draft contract award documents, COR designation letters, and post-award announcements.
  • Support post-award contract administration, including modifications, performance monitoring, and CPARS input.
  • Demonstrate excellent oral communication and writing skills; be able to work independently; and recognize contracting issues that need to be elevated.
  • Ability to read and interpret FAR/DEAR/ (FAR Parts 6 and 8).

Acquisition Analyst/Program Management Analyst

Precise Systems, LLC
11.2020 - 11.2021
  • Supports PEO IWS 5.0 by performing contract specialist duties for processing of overflow simplified factors by processing multi-award cost plus acquisitions related documentation, including SPS Procurement Requests (PRs), Contract Data Requirements Lists (CDRLs), Statement of Works (SOWs), Technical Instructions (TIs), DD-254s, COR monthly reports and supporting Request for Proposal (RFP) efforts.
  • Coordinates and maintains/develops COR digital files/notebooks in support of IWS5 CORs as well as provide COR support which can include gathering and providing information to the CORs as needed to help answer questions/data calls and tracking various contractual items like labor/ODC splits etc. including checking EDA/SAM/WAWF for information as well as filing Monthly status reports and other contractual related documentation and correspondence.
  • This includes maintaining contract management summaries and contract documentation including conformed contract, correspondence, ceiling/funding status, and contract item listings, maintain knowledge of statutory and regulatory changes and proficiency in the FAR.
  • This can include contract closeout research as well as regular interface and follow up with SEA02, attending various meetings in support of IWS5 CORs as well as drafting funds exhaustion date emails.
  • Duties are also inclusive of maintaining ceiling trackers for applicable contracts.

Acquisition Analyst/Task Order Manager

ShadowObjects, LLC
02.2020 - 09.2020
  • Supports the development of program acquisition documentation in support of the DoD such as Acquisition Plans (AP), Acquisition Strategy Reports (ASR), Procurement Initiation Document (PID), Statement of Work (SOW), funding documents, Contract Data Requirements Lists (CDRLs), and Acquisition Program Baseline Agreements (APBA).
  • Conduct acquisitions to include but not limited to IT hardware, software, telecommunications, labor, and support services that involves multiple acquisitions; or a project that will take place either within a particular fiscal year or over a longer life cycle and involve multiple acquisitions.
  • Provide review of procurement packages prior to forwarding to Contracts for award.
  • Month/Year end project and contractual reporting.
  • Work closely with TOCORS, MCORs, Contracts personnel for timely processing of funding requests.
  • Monitor task and contractual funding/burn rates to avoid cost overruns.
  • Attends, participates, supports, analyzes, provides input, develops, prepares, and reports on briefs, point papers, reports, correspondence, meetings, conferences, and review boards.
  • Ad Hoc reporting as requested.

Senior Subcontract Administrator

Novetta, Inc
04.2018 - 02.2020
  • Day to day subcontract administration and acquisition duties utilizing contracting procedures, types, and methods, including formal advertising, fixed price, cost contracting and use of special provisions and incentives to enable the buyer to plan and conduct contracting assignments.
  • Subcontractor solicitation process Firm Fixed Price, Cost Reimbursable, CPFF, CPAF, T&M, IDIQ contracts, Compliance with Novetta, Inc Acquisition and Procurement Policy and Procedures.
  • Prepares and administer subcontracts, task orders and subsequent amendments.
  • Negotiation of terms and conditions, analysis of price and creation of the subcontract document, participated in teaming agreement and strategic marketing alliance negotiations between company and outside sources.
  • Reviews client solicitations received by company and provides verification of cost requirements to project financial team.
  • Responsible for monitoring subcontractor’s performance, including the management of the deliverables and payment of invoices, kept fully informed on all subcontracts standards, plans and policies.
  • Prepares and supports subcontract negotiations, insured that the subcontract is in accordance with legal requirements, customer specifications and government regulations.
  • Monitors subcontract performance for conformance to requirements to protect the interest of the company.
  • Prepares and disseminates information to appropriate employees regarding subcontract status, compliance, modification, deviation, negotiation, and termination.
  • Experience with CPSR/DCAA/DCMA audits.

Financial Analyst

Imagine One Management and Technology
04.2017 - 11.2017
  • Bank Reconciliation, Expense Report Processing, Matching Report Analysis, Month End Reporting, Monthly G/L Analysis, ADP, taxes, labor adjustments, and general ledger entries, accounts receivable, unbilled reports, joint venture management, journal entries, contract billing, cash flow management, bank reconciliations, accounts payable (i.e., coding and inputting invoices and other accounting and administrative duties as assigned.

ATP Project Support Admin./Executive Administrative Assistant

Kiewit Power Constructors, Inc.
Lusby
08.2015 - 04.2017
  • Company Overview: Lusby, MD
  • Project support duties for the 'All Things Pipe' department.
  • Responsible for maintaining pipe fabrication isometrics in Share Point, receiving pipe fabrication (small bore) materials in SAP ERP, resolving discrepancies, follow-up with vendors on back ordered materials, ad hoc reporting, administrative support to several business line managers (vice presidential level) within the Energy Market.
  • Coordinate schedules, travel arrangements and expenses (CONCUR Travel and Expense), Greet and host numerous visitors, Organize and arrange meetings, schedule conference rooms, order and set up catered meals, Coordinate and arrange travel; prepare travel packets (itineraries, maps/directions and meeting notes).
  • Lusby, MD

Visitor Control Clerk – General Clerk I

AMELEX, Inc.
California
03.2015 - 08.2015
  • Company Overview: California, MD
  • Greet all visitors in a professional, businesslike manner and ensure that each visitor possesses a valid government- issued identification badge or visitor badge and maintain a written log or record of all visitors daily.
  • Develop and maintain written building access control and data entry protocols in accordance with FMT directives.
  • The purpose of the written building access and data entry protocols is to provide written guidance for visitor control employees.
  • Complete access requests for individuals visiting other facilities with access control that are serviced by the FMT.
  • Maintain written copies of all access requests; ensure all access renewals are accomplished annually or as directed.
  • Conduct monthly sampling of access control system records against existing hard copies to ensure database accuracy.
  • Respond when recalled after hours by base security to address and re-set building alarms.
  • Maintain and coordinate all common facility services to include common conference room schedules, common conference room equipment inventory, provide Video Teleconferencing Support on request, and maintain all common bulletin boards.
  • Provide all visitor control personnel, including temporary and substitute personnel, initial training on relevant FMT, Navy, NAVAIR, and NAWC-AD directives and furnish documentation demonstrating that individuals performing visitor control access tasking have reviewed and are familiar with the relevant directives.
  • Maintain a record of alarm events where afterhours response is required.
  • Maintain all common access bulletin boards ensuring that postings are current and non-commercial.
  • Provide trained on-call visitor control personnel in buildings 2185, 2187, 2188, 2855 and 4010 in support of the atypical contractor after- hours access requirements, given a minimum of 24-hour notice.
  • Perform clerical services such as: video- teleconference scheduling and support; word processing; answering telephones; directing calls and taking messages for executives, maintaining office supplies, coordinating meeting schedules and conference agendas.
  • Operate office equipment such as facsimile machines, copiers, personal computers with peripheral equipment, programmable telephones, scanners, and shredders.
  • Exhibit professional telephone/email communication skills as well as appropriate dress and attire.
  • California, MD

Independent Contractor – Contracts/Subcontracts/Accounting Professional

07.2011 - 03.2015
  • Accounting Support/Contract Administrator (Temp Contract Assignment through Randstad) Friendship Public Charter School, Washington, DC.
  • Procurement Agent (Temp Contract Assignment) Chugach World Services, Inc., Bethesda, MD.
  • Contract Administrator/FSO in Training (Temp Contract Assignment) Ultra Electronics - Criticom, Lanham, MD.
  • Contract Administrator (Temp Contract Assignment) TLS Staffing/ USIS Labat Corporation, McLean, VA.

Certified Enrollment Navigator

Calvert Healthcare Solutions, Inc.
Prince Frederick
08.2013 - 06.2014
  • Assist individuals to understand and access affordable health insurance options (Medicaid and/or Qualified Health Plan) though the Maryland Health Exchange.
  • Provide enrollment assistance (including but not limited to completing coverage applications, gathering required documentation, and troubleshooting the enrollment process).
  • Distributed outreach materials to individuals, community members, contract partner organizations and businesses to build coverage option awareness.
  • Developed, discovered, and attended community events to promote coverage options and the mission and services of the program.
  • Collaborated with various local organizations to build awareness of coverage options, spur enrollment and build referral linkages.
  • Accurately provide required reporting to track goal achievement and client satisfaction.
  • Created and conducted presentations as assigned.

Family Investment Specialist Supervisor

State of Maryland - DHR
Lexington Park
09.2012 - 06.2013
  • Company Overview: Lexington Park, MD
  • Provided leadership and specialized technical expertise to staff members working on geographic teams and within the central office of the St. Mary’s County Department of Social Services with responsibility for the Family Investment program competency within agency multi-disciplinary teams including programs such as Medical Assistance, Food Stamps, Long Term Care, Purchase of Care, Emergency Assistance, etc.
  • Oversees Family Investment staff of four, conducts staff supervisions, addresses disciplinary issues, staff scheduling, receives and disseminates information to staff as needed, approves/denies leave requests, actively determines eligibility for customers with dependent children applying for temporary assistance when needed.
  • Currently tasked with maintaining the Work Participation Rate monitored closely by the state and federal government.
  • Lexington Park, MD

Subcontracts Administrator I

BAE Systems Technology Solutions & Services, Inc.
California
11.2011 - 03.2012
  • Company Overview: California, MD
  • Subcontracts management, negotiating contract terms and conditions, supplier management and collaboration with internal Contract Administrators.
  • Management of contract databases, and all associated files, include assisting with contract development, administration, tracking, and analysis, as well as communication of supplier performance and CPSR contract compliance.
  • Responsible for contracts for tangible goods, technical and professional services.
  • Preparing, modifying, and executing Subcontract documents.
  • Reviews, evaluates, and monitors purchase requisitions for proper authorization, specifications, and compliance.
  • Procuring appropriate items or services; creates and reviews purchase orders.
  • Researches and resolves receiving and accounts payable issues; inputs, edits, and retrieves purchasing data.
  • Request for Quote Price Analysis Proposal Support.
  • Disburses and maintains files related to purchase orders and purchasing; maintains other department files including those pertaining to vendors, bids, quotes, and other correspondence.
  • Preparation and negotiation of Non-Disclosure/Teaming Agreements, Cradle to grave Contract and subcontract administration (i.e., initial, modifications, and government).
  • Performs price and cost analyses on the various elements of major contractor proposals, reviewing in detail the significant direct and indirect cost elements.
  • Develops and recommends price/cost objectives for negotiations.
  • Forecasts price trends, economic factors, and efficiencies in production for future accounting periods using analytical techniques such as random sampling, cost models, learning curves, and parametric cost models.
  • Requests, coordinates, and integrates into a comprehensive pricing report the various technical evaluations of cost elements such as engineering; start-up labor; facilities; subcontractor overhead and profit; inefficiencies of idle labor; special delays and standby costs; escalation factors; home office allocations; job site/field service costs; overhead; and profit.
  • Reviews and evaluates contract price proposals for adequacy and compliance with laws and regulations, and with the Cost Accounting Standards (CAS).
  • Evaluates financial statements, commercial credit reports, cash flow, and other financing arrangements (such as guaranteed loans) to establish financial capability to successfully perform the contract to completion.
  • Ability to read and interpret government contracts, Ability to read and interpret FAR/DFAR/TINA/ITAR (FAR Part 129 and 130).
  • California, MD

Subcontracts Administrator

ManTech International
Lexington Park
06.2009 - 07.2011
  • Company Overview: Lexington Park, MD
  • Cradle to grave subcontract administration for Firm Fixed Price, Cost Reimbursable, CPFF, CPAF, T&M contracts.
  • Cost Proposals/RFQ/RFP Subcontractor solicitation process Firm Fixed Price, Cost Reimbursable, CPFF, CPAF, T&M, IDIQ contracts.
  • Compliance with ManTech Systems Engineering Corporation Acquisition and Procurement Policy and Procedures.
  • Prepares and administer subcontracts, task orders and subsequent amendments.
  • Negotiation of terms and conditions, analysis of price and creation of the subcontract document, participated in teaming agreement and strategic marketing alliance negotiations between company and outside sources.
  • Reviews client solicitations received by company and provides verification of cost requirements to project financial team.
  • Responsible for monitoring subcontractor’s performance, including the management of the deliverables and payment of invoices, kept fully informed on all subcontracts standards, plans and policies.
  • Prepares and supports subcontract negotiations, insured that the subcontract is in accordance with legal requirements, customer specifications and government regulations.
  • Monitors subcontract performance for conformance to requirements to protect the interest of the company.
  • Prepares and disseminates information to appropriate employees regarding subcontract status, compliance, modification, deviation, negotiation, and termination.
  • Experience with CPSR/DCAA/DCMA audits, assist with data calls, Processed 1149’s and managed GFE for projects and other duties as assigned.
  • Lexington Park, MD

Job Cost Accountant/Contract Administrator

Chugach Alaska/McKinley Corporation
Anchorage
06.2006 - 03.2009
  • Company Overview: Anchorage, AK (ANC)
  • Setting up task order/delivery order contracts, including cost coding based on budget/budget revisions.
  • Research billing matters. Initiate corrections. Communicate/document results.
  • Review/prepare invoices. Maintain billing/AR files. (Wide Area Workflow (WAWF), STARS, VIPER).
  • Review, post and re-class billing related journal entries, accruals, and deferred revenue.
  • Compile and review job cost reports. Identify coding error and correct.
  • Review of weekly subcontractor reports to determine which invoices should be scheduled for payment.
  • Effectively communicate with project manager regarding cost, revenue, job set-ups and modifications to task/delivery order contracts.
  • Performed accurate and timely monthly Job Cost analysis, monitoring, and reviewing of budget and execution performance to meet financial metrics including utilizing accounting systems to process, review and correct all applicable accounting transactions and analyzing and reconciling multiple financial accounts in preparation for monthly, quarterly, and year-end closeout while meeting corporate deadlines.
  • Identify/explain variances between budgeted and actual job costs and effectively communicate the information to Project Managers and Task Order Managers.
  • Assists in the performance of functions such as: formulation of budget and cost estimates to support plans, programs, and activities, review and evaluate budget requests, control, and reporting of obligations and expenditures.
  • Work may include development, determination, and interpretation of budgetary policies and practices.
  • Performs limited studies or assists a higher-graded analyst with full scale studies.
  • Assignments are designed to develop knowledge of fiscal management programs, policies, and methods.
  • Receives guidance from a senior analyst or supervisor who provides specific instructions on the methods to follow, and the results expected in terms of the form and content of finished reports on analytical studies.
  • Research guides to locate accounting, budgetary and financial information and prepares summaries for use by higher-graded analysts.
  • Prepares preliminary budget estimates, financial reviews, etc. for a few relatively stable programs or program support activities.
  • Under the guidance of higher-graded analysts or supervisor, performs specialized work involving managerial or administrative work in connection with accounting systems; analytical, forecasting, and interpretive functions associated with the management and control of resources or funds; tracking and control of funds for special programs; analytical or program work pertaining to payroll, cash control, or benefit systems.
  • Cradle to grave Contract and subcontract administration (i.e., initial, modifications, and government).
  • Compliance with CAC Standard Operating Procedures and Personnel policies and procedures as well as compliance with CAC Acquisition and Procurement Policy and Procedures.
  • Anchorage, AK (ANC)

Eligibility Technician II

State of Alaska - DPA
Anchorage
12.2001 - 01.2006
  • Company Overview: Anchorage, AK
  • Determined eligibility for federal and state regulated public assistance programs (i.e., Temporary Assistance, Food Stamps, Medicaid, and General Assistance) for needy families in accordance with state and federal policies and procedures.
  • Maintaining a caseload of two hundred culturally diverse families and assisting in their efforts to move towards self-sufficiency.
  • Conducted peer case reviews to assist in meeting federal and state case accuracy expectations.
  • Anchorage, AK

Education

Real Estate License -

Jack White Prudential
Anchorage, AK
01.2006

Some College - Nursing Prerequisites

Daytona State College
Daytona Beach, FL
01.1993

High School Diploma/ G.E.D -

Certification of Completion
10.1990

Skills

  • Contract/Subcontract Administration
  • Pre/Post Award
  • Contract Negotiation
  • Vendor/Subcontractor Relations
  • Market Analysis
  • Proposal Support
  • Job Cost Accounting
  • Financial Analysis
  • FAR interpretation
  • Cost analysis
  • Effective communication
  • Attention to detail
  • Acquisitions
  • Contract closeouts

References

  • Lu Pham, 703-302-0044
  • Lolita Neal, 301-706-4570
  • Mark Procaccini, 703-389-1349
  • Michael Ferry, 913-927-0879

Timeline

Senior Contract Specialist (Dept of Energy/EIA) / Sr. Subcontract Specialist

Lindahl Reed, Inc.
05.2022 - Current

Acquisition Analyst/Program Management Analyst

Precise Systems, LLC
11.2020 - 11.2021

Acquisition Analyst/Task Order Manager

ShadowObjects, LLC
02.2020 - 09.2020

Senior Subcontract Administrator

Novetta, Inc
04.2018 - 02.2020

Financial Analyst

Imagine One Management and Technology
04.2017 - 11.2017

ATP Project Support Admin./Executive Administrative Assistant

Kiewit Power Constructors, Inc.
08.2015 - 04.2017

Visitor Control Clerk – General Clerk I

AMELEX, Inc.
03.2015 - 08.2015

Certified Enrollment Navigator

Calvert Healthcare Solutions, Inc.
08.2013 - 06.2014

Family Investment Specialist Supervisor

State of Maryland - DHR
09.2012 - 06.2013

Subcontracts Administrator I

BAE Systems Technology Solutions & Services, Inc.
11.2011 - 03.2012

Independent Contractor – Contracts/Subcontracts/Accounting Professional

07.2011 - 03.2015

Subcontracts Administrator

ManTech International
06.2009 - 07.2011

Job Cost Accountant/Contract Administrator

Chugach Alaska/McKinley Corporation
06.2006 - 03.2009

Eligibility Technician II

State of Alaska - DPA
12.2001 - 01.2006

Real Estate License -

Jack White Prudential

Some College - Nursing Prerequisites

Daytona State College

High School Diploma/ G.E.D -

Certification of Completion

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