Shonell Azevedo-Casey
Fair Oaks,CA
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. Talented Project Assistant with 9+ years of experience completing 30+ projects. Completes tasks quickly and accurately. Diligent in communicating proactively to convey project status. Perceptive Bid Coordinator offering 10+ years of experience in developing and managing project estimates by coordinating with colleagues and clients. Successful in devising bid proposals in line with client specifications and objectives through clear communication and attention to detail. Driven to minimize costs by continually comparing project costs to estimates and coordinating with leaders on cost-cutting methods.
Overview
22
22
years of professional experience
Work History
Project Assistant - GC
Deacon Construction, LLC
01.2017 - 07.2023
- Completed multiple tasks simultaneously to optimize project completion.
- Handled administrative duties, filing, and errands.
- Provided assistance with preparation of project-related reports, manuscripts and presentations
- Performed work according to project schedules and established quality standards.
- Worked with senior leadership to complete complex projects on time and under-budget.
- Offered technical support and troubleshot issues to enhance office productivity.
- Conducted research to assist with routine tasks and special projects.
- Tracked and recorded open and closed orders and change requests to prevent errors, keeping all team members aligned with current demands.
- Researched and analyzed data to support project-related decisions.
- Tackled array of tasks under watchful eye of project manager.
- Identified communication channels to set roadmap to distribute information.
- Maintained open communication by presenting regular updates on project status to customers.
- Reported regularly to managers on project budget, progress and technical problems.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Created and updated records and files to maintain document compliance
- Sorted, opened, and routed mail and deliveries to meet business requirements.
Bid Coordinator
Landmark Construction And Development
08.2017 - 12.2017
- Maintained sales tasks with detailed notes in enterprise contact management system to assist in bringing sales opportunities to closure.
- Collaborated with sales resources and set timeframes for project deliverables in response to requests for proposals.
- Coordinated and managed internal resources during proposal process and verified achievement of milestones and deliverables.
- Gathered data on materials, labor and equipment costs to determine total costs of projects.
- Analyzed plans and specifications to identify scope and cost of projects.
- Collaborated with project managers and contractors to obtain necessary information for preparing cost estimates.
- Attended project meetings to provide updates and insights on project costs.
- Conducted site visits to gather information and data on project locations, infrastructures and conditions.
- Monitored project progress to identify and address changes in project scope or budget.
- Stayed current with industry regulations and standards to produce cost estimates in compliance with all relevant laws.
- Evaluated subcontractor bids to obtain best value for projects.
- Prepared bids and proposals to submit to clients and secure new business.
- Understood strategic direction set by senior management, optimized use of business development funds and drove compliance with corporate sales processes.
- Understood financial concepts, tools and systems required for completing sales proposals and sales business cases.
- Produced primary sales paperwork incorporating supplier inputs and related sales documentation and assembled in customer-ready state by personalizing and editing documents.
Project Assistant - Multi-Family
Deacon Construction, LLC.
04.2016 - 08.2017
- Completed multiple tasks simultaneously to optimize project completion.
- Handled administrative duties, filing, and errands.
- Provided assistance with preparation of project-related reports, manuscripts and presentations
- Performed work according to project schedules and established quality standards.
- Created and updated records and files to maintain document compliance.
- Worked with senior leadership to complete complex projects on time and under-budget.
- Tracked and recorded open and closed orders and change requests to prevent errors, keeping all team members aligned with current demands.
- Tackled array of tasks under watchful eye of project manager.
- Provided technical support to project stakeholders to help meet project objectives.
- Monitored project progress, identified risks and took corrective action as needed.
- Verified quality of deliverables and conformance to specifications before submitting to clients.
- Tracked project and team member performance closely to quickly intervene in mistakes or delays.
- Sourced, vetted and managed vendors needed to accomplish project goals.
- Reported regularly to managers on project budget, progress and technical problems.
- Offered technical support and troubleshot issues to enhance office productivity.
Estimating Assistant
Deacon Construction, LLC.
08.2014 - 04.2016
- Reviewed project plans and specifications to understand project requirements and accurately estimate cost and resources needed.
- Gathered cost and material data for accurate and up-to-date information on material and labor costs.
- Identified potential risks and challenges to project cost and timeline to adjust estimates accordingly.
- Reviewed and updated cost databases to maintain access to most current and accurate information on costs and prices.
- Prepared bids and proposals to submit to clients and secure new business.
- Gathered data on materials, labor and equipment costs to determine total costs of projects.
- Collaborated with project managers and contractors to obtain necessary information for preparing cost estimates.
- Monitored project progress to identify and address changes in project scope or budget.
- Developed and maintained database of cost information to use most up-to-date and relevant data in estimates.
- Readied and presented cost reports to keep stakeholders informed of job progress.
- Collaborated with other departments and contractors to access all necessary information and expertise to create comprehensive estimates.
- Participated in pre-bid meetings and site visits to understand project scope and identify potential issues or challenges.
- Meet and greet with sub-contractors to maintain and work on building a stronger business relationship with current and future sub-contractors.
Bid Coordinator/Construction Administrator
Smith Development And Construction
05.2013 - 07.2014
- Reviewed all drawings prior to bid to check for errors of omission.
- Collaborated with contractors, architects, engineers, and public agencies to complete projects within timeline limitations and budget constraints.
- Verified completed projects met approved time, quality, and cost estimates.
- Communicated daily with vendors to keep project fully operational.
- Informed architects and clients of job progress while staying up-to-date on schedules and promptly addressing problems.
- Surveyed sites to determine material needs and accurately manage inventories and budgets.
- Managed pre-opening, operator turnover and project closeout.
- Organized and participated in, The Blue Book Showcase 2014.
- Create and send Bid Invites for all Commercial and Residential Construction.
- Receive ITB's and enter response into Smart Bid net. Setup and maintain bid binders.
- Process incoming mail.
- Answer Phones.
Bid Coordinator
MP Allen General Contractors
01.2002 - 01.2009
- Maintained sales tasks with detailed notes in enterprise contact management system to assist in bringing sales opportunities to closure.
- Coordinated and managed internal resources during proposal process and verified achievement of milestones and deliverables.
- Produced primary sales paperwork incorporating supplier inputs and related sales documentation and assembled in customer-ready state by personalizing and editing documents.
- Understood strategic direction set by senior management, optimized use of business development funds and drove compliance with corporate sales processes.
- Worked creatively and analytically in problem-solving environment, internally and with clients.
- Prepared bids and proposals to submit to clients and secure new business.
- Analyzed plans and specifications to identify scope and cost of projects.
- Collaborated with project managers and contractors to obtain necessary information for preparing cost estimates.
- Attended project meetings to provide updates and insights on project costs.
- Conducted site visits to gather information and data on project locations, infrastructures and conditions.
- Monitored project progress to identify and address changes in project scope or budget.
- Developed and maintained database of cost information to use most up-to-date and relevant data in estimates.
- Readied and presented cost reports to keep stakeholders informed of job progress.
- Evaluated subcontractor bids to obtain best value for projects.
- Stayed current with industry regulations and standards to produce cost estimates in compliance with all relevant laws.
- Implemented use of ISQFT bidding program, Bluebook Bidding and Box Net.
- Attended Showcase events of behalf of MP Allen.
- Assisted with reception and training of office staff.
- Prepared estimates used by management for purposes such as planning, organizing, and scheduling work.
- Coordinated and managed internal resources during proposal process and verified achievement of milestones and deliverables.
- Prepared bids and proposals to submit to clients and secure new business
Education
Certificate - Business 1 And 2
American River College
Sacramento, CA01.1992
Skills
- Self-Motivated
- Planning and Coordination
- Multitasking Abilities
- Dependable and Responsible
- Procore Software Proficiency
- Bluebeam, DocuSign expertise
- Project coordination
- Preliminary filing
- Billing and Invoicing
- Operations support
- Client Relationships
- Project Management
- Team support
- Database administration
- Attention to Detail
Timeline
Bid Coordinator
Landmark Construction And Development
08.2017 - 12.2017
Project Assistant - GC
Deacon Construction, LLC
01.2017 - 07.2023
Project Assistant - Multi-Family
Deacon Construction, LLC.
04.2016 - 08.2017
Estimating Assistant
Deacon Construction, LLC.
08.2014 - 04.2016
Bid Coordinator/Construction Administrator
Smith Development And Construction
05.2013 - 07.2014
Bid Coordinator
MP Allen General Contractors
01.2002 - 01.2009
Certificate - Business 1 And 2
American River College
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