Summary
Overview
Work History
Education
Skills
Certification
Hobbies and Interests
Timeline
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Shrestha Das

Shrestha Das

Poway,USA

Summary

Goal-oriented and technologically-savvy Certified Administrative Professional and Operations Specialist with a strong drive to help organizations thrive. Highly skilled in independently prioritizing and completing tasks, with excellent interpersonal and communication abilities. Equipped with extensive experience using Microsoft Office and a Master's Degree in Communications, dedicated to delivering exceptional results and contributing to the success of any team or company.

Overview

16
16
years of professional experience
1
1
Certification

Work History

Operations Specialist

Aquacycl Inc.
08.2024 - Current
  • Provided direct operational and executive support to the COO (primary) and CEO & Co-Founder (secondary) ensuring smooth day-to-day operations.
  • Collaborated closely with the CTO to drive key initiatives and operational efficiencies across departments.
  • Managed and optimized complex executive calendars, prioritizing critical engagements, board meetings, and strategic planning sessions.
  • Oversaw heavy domestic and international travel management, ensuring seamless logistics, itinerary coordination, and budget adherence.
  • Utilized ClickUp for project management, tracking key deliverables, milestones, and team alignment.
  • Assisted the HR team in implementing Culture Amp as the company's primary training platform.
  • Supported financial operations, including expense tracking and reconciliation using RAMP and QuickBooks.
  • Worked closely with City of Escondido and San Diego City to ensure all safety and other permits are updated quarterly and annually.
  • Managed and lead event planning, including team off-sites, company events, leadership meetings, and executive retreats.
  • Supervised procurement and vendor management to ensure efficient tracking, accuracy in orders, fast progress to be able to receive time sensitive items faster.
  • Lead cross-functional communication and collaboration efforts, ensuring clarity and efficiency in strategic initiatives.

Administrative Associate

Aquacycl Inc.
02.2023 - 07.2024
  • Provided high-level administrative support to executive leadership, including the CEO, COO, and CTO.
  • Managed executive scheduling, complex calendar management, calendar coordination, and prioritized meeting arrangements to maximize efficiency.
  • Coordinated logistics for international and domestic travel (transportation, lodging, recommendations) for large team travel, ensuring compliance with company policies and cost-effectiveness.
  • Maintained company documentation, process flows, and operational records to support decision-making.
  • Served as the primary liaison with IT team (outsourced) to ensure smooth technology operations and support. Lead the implementation of new IT company while keeping disruptions to a minimum and ensured smooth onboarding.
  • Managed procurement regularly processing 50 plus orders online and offline ensuring accuracy, shipping logistics both for international and domestic shipments, and vendor management for U.S. and European operations.
  • Led the organization of onsite interviews, candidate scheduling, and executive-level recruitment coordination.
  • Supported financial processes, including invoice management, budget tracking, and expense approvals.
  • Managed confidential documents, safeguarding company information while maintaining strict adherence to privacy protocols.
  • Assisted in event planning initiatives for company gatherings, resulting in successful execution of events.
  • Enhanced team productivity with effective communication, collaboration, and problem-solving skills.

Administrative Assistant

Intesa Communications Group
03.2022 - 02.2023
  • Support the Founding Partner with daily tasks and assist other staff with creation of documents, note-taking, correspondence, light research
  • Perform all office administrative tasks related to client service, client hourly reports and track deadlines, schedule executive travel and meetings, calendar management and follow up with staff as needed
  • Maintain all files and reports in a filing system (paper and electronic file management) and ensure all files and reports are maintained and provided as required
  • Correspond and liaison between vendors and the company to check on orders, schedule deliveries and coordinate payments
  • Plan and coordinate internal and external events and meetings, including catering, conference room setup, vendor relations, planning office events including, Employee Appreciation Day, summer/winter outings, employee birthdays and various other celebratory events
  • Assist with office upkeep tasks as needed such as running errands, sending client gifts, maintain inventories and supplies as needed, etc
  • Ensure all administrative work is processed and documented accurately and timely
  • Content development for social media
  • Registered filer for the firm with the City of San Diego
  • Maintain confidential files, contracts and documents with utmost sincerity and discretion
  • Handling mail, data entry and reporting
  • Manage projects, clients' hours etc
  • On BigTime project management software
  • Handle all onboarding and offboarding requirements
  • Provide light IT support for the office

Administrative Assistant / Recruiting Analyst

Proven Recruiting
09.2019 - 03.2020
  • Scheduled and coordinated meetings and appointments for supervisor/manager
  • Typed minutes of meetings, consolidated documents and composed/wrote pitches for clients
  • Data entry onto CRM database (notes, documents, files, contacts, other ad hoc info)
  • Prepared, proofread and format notes as well as update that info into data system
  • Prepared presentations, reports, spreadsheets, letters and memos with necessary information
  • Typing 45 WPM and take direct notes from calls and in person meetings
  • Provided multifaceted project development support
  • Answered and managed incoming and outgoing calls while recording accurate messages for distribution
  • Liaised between clients and vendors and maintained effective lines of communication
  • Effectively supported meetings, taking in-depth notes and disseminating minutes
  • Source and recruit candidates from internal database system, social media, job boards, etc
  • Implement overall recruiting strategy and conduct interviews using various recruiting & selection methods
  • Develop and update job descriptions & specifications
  • In depth knowledge and use of Applicant Tracking Software - Bullhorn (update jobs, candidate profiles, data entry, filtration)
  • Provide analytical and well documented recruiting reports
  • Performed research to collect and record industry data

Senior Account Executive

Adfactors PR Pvt. Ltd
02.2013 - 04.2015
  • Serviced brands in the Travel & Hospitality, Entertainment, Lifestyle, Food & Beverages, Corporate, Finance & Health sector
  • Supported in execution of events including general promotional activities for brands through stand alone or third-party events
  • Designed and developed strategies for communication and PR activities - brand promotions, launches, endorsements, new releases, formulating quarterly and monthly plans, establishing systems for implementation
  • Assisted events team in coordinating various events - press conferences, ad shoots, marketing events, etc
  • Developed media outreach and blogger outreach programs to help increase exposure for brands business
  • Media communications - relationship building and coordination, developed story bank for all brands, media pitching and coverage analysis, collating and updating media & blogger lists
  • Website and social media content creation and developed monthly and annual newsletters as well as infographics
  • Built brand associations, identified opportunities to strengthen brand image
  • Developed strategy around building social media presence for all brands, handling and monitoring social media pages and establishing detailed social media campaign

Account Executive

MSL India
04.2011 - 02.2013
  • Serviced brands for clients operating in eCommerce, Automobile, Entertainment, Finance and Food sector (eBay India, Volkswagen, Western Union, Reliance Digital, World Gold Council, etc.) to cater to their day-to-day PR and digital communication needs
  • Initiated blogger and media outreach programs and Digital Activation
  • Established media relations, provided end-to-end communication solutions, acting in liaison with clients, media and external vendors, providing industry intelligence, information and opportunities
  • Helped eBay India win the Bees Awards for Best Social CRM in May 2012

Public Relations & Digital Media Intern

MSL India
02.2011 - 04.2011
  • Assisted in building & updating media lists, blogger lists, coverage dossiers
  • Assisted in establishing PR & digital media strategy for brands
  • Monitored and maintained social media presence for brands
  • Assisted in customer relationship management through internal CRM tool

Editorial Intern

Times of India
08.2009 - 10.2009
  • Supported editorial team to research and gather information/stories for education and lifestyle beat for mainline Times of India publication and weekend tabloid
  • Assisted the editor-in-chief in conducting interviews

Education

Administrative Assistance Program -

California State University
San Marcos, CA
05-2021

Master's Degree - Communication & Journalism

Guwahati University
Guwahati, Assam, India
01.2018

Bachelor of Mass Media - Hons. in Journalism

University of Mumbai
Mumbai, India
01.2011

Skills

  • Microsoft Suite (Word, PowerPoint, Excel, Outlook, Teams)
  • Click Up
  • Adobe Acrobat
  • Microsoft Publisher
  • Webex
  • Slack
  • BigTime Software
  • Zoom
  • Quickbooks Online
  • Canva
  • Bullhorn CRM
  • LinkedIn
  • Google Analytics
  • Social Baker
  • Hootsuite
  • Adobe Photoshop
  • Canva
  • Lightroom
  • Microsoft Publisher
  • Evite
  • Video Creation & Editing
  • Adobe Premiere Pro
  • Social Media
  • Meeting minutes

Certification

CAP - Certified Administrative Professional, 12/31/24

Hobbies and Interests

  • Dance
  • Painting
  • Photography

Timeline

Operations Specialist

Aquacycl Inc.
08.2024 - Current

Administrative Associate

Aquacycl Inc.
02.2023 - 07.2024

Administrative Assistant

Intesa Communications Group
03.2022 - 02.2023

Administrative Assistant / Recruiting Analyst

Proven Recruiting
09.2019 - 03.2020

Senior Account Executive

Adfactors PR Pvt. Ltd
02.2013 - 04.2015

Account Executive

MSL India
04.2011 - 02.2013

Public Relations & Digital Media Intern

MSL India
02.2011 - 04.2011

Editorial Intern

Times of India
08.2009 - 10.2009

Administrative Assistance Program -

California State University

Master's Degree - Communication & Journalism

Guwahati University

Bachelor of Mass Media - Hons. in Journalism

University of Mumbai

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Shrestha Das