Shuna L. Saul
Jamaica,USA
Summary
Results-driven Materials Management Coordinator at SUNY Downstate Medical Center with expertise in logistics management and process design. Achieved significant improvements in supplier delivery times and reduced inventory value through effective strategies. Demonstrates proficiency in documentation and billing, consistently focusing on enhancing operational efficiency and achieving departmental objectives. Career goals include further optimizing supply chain processes to support organizational growth.
Materials Management professional with strong expertise in inventory control, procurement, and supply chain optimization. Demonstrates keen ability to streamline operations and implement cost-effective solutions. Reliable team collaborator focused on achieving results and adapting to changing needs. Skilled in vendor management, logistics, and ERP systems, with commitment to maintaining high standards and driving efficiency.
Overview
31
31
years of professional experience
Work History
Materials Management Coordinator
SUNY Downstate Medical Center
09.2012 - Current
- Company Overview: Department of Peri-Operative Services - Materials Management
- Establish departmental goals and objectives that provide world-class materials performance to the organization
- Establish and track meaningful departmental reports & measurements
- Ensure all materials are received promptly and accurately to support the production schedule
- Proactively lead the materials team to continuously improve processes and procedures
- Deliver continuous improvement in supplier delivery, quality and cost
- Minimize overall inventory value
- Ensure accuracy of data in system including location, quantity on hand, value, etc
- Create procedures and reporting for the effective management of inventory
- Adhere to company policies, procedures, and ethics codes and ensure that they are communicated and implemented within the department
- Perform other duties as assigned to insure the efficiency of the company
- Department of Peri-Operative Services - Materials Management
- Assisted in the development of a comprehensive materials forecasting model to improve procurement planning accuracy.
- Conducted regular audits of warehouse operations to ensure compliance with safety regulations and best practices.
- Enhanced supplier relationships, negotiating better prices and payment terms for cost savings.
- Collaborated with quality assurance teams to resolve any issues related to incoming material inspections or non-conforming items from suppliers.
- Reduced materials waste by optimizing storage conditions and implementing proper handling procedures.
- Optimized warehouse layout for efficient storage and retrieval of materials, minimizing picking time and labor costs.
- Collaborated with purchasing department to identify alternate suppliers, diversifying supply chain risk exposure.
- Streamlined materials requisition process for faster order fulfillment and reduced lead times.
- Leveraged strong negotiation skills when working with suppliers to secure favorable contracts and pricing agreements, resulting in cost savings for the company.
- Coordinated with cross-functional teams to optimize material usage in production processes, reducing overall costs.
- Led cross-functional project teams tasked with reviewing and updating materials management policies and procedures to ensure compliance with industry best practices and regulatory requirements.
- Managed daily cycle counts and reconciled discrepancies to maintain inventory accuracy and prevent stockouts.
- Facilitated communication between departments, ensuring timely updates on material availability for production scheduling.
- Performed data entry and completed proper paperwork.
- Collaborated with cross-functional teams to align production plans with customer requirements.
- Created and implemented tracking systems to monitor progress and meet deadlines.
- Developed and maintained automated tracking systems, hard copy files and records to enhance office workflows.
TH Sr. Staff Assistant/Administrative Assistant
Department of Peri-Operative Services
05.2007 - Current
- Efficiency Orientation: I utilize Microsoft Office to draft reports, presentations, and memos
- Utilizing my planning abilities, I organize events/activities, training seminars, travel arrangements and monthly meetings
- Written Communication skills help me to record and prepare minutes, staff correspondence and memos
- Systems’ thinking helps me to better manage the department Staffing System (RESQ) which is used for employees’ certifications, annual mandatory training certifications, and medical updates
- Handle sensitive and confidential information, complex tasks, and special projects as assigned, with latitude for independent initiative and judgment
- My planning abilities give me the opportunity to effectively complete the department annual budget
- On a daily basis, customer service is provided to patients and their families and to other stake holders of SUNY Downstate Medical Center
- Enhanced customer satisfaction levels by improving responsiveness to inquiries or concerns.
- Mentored junior staff members in best practices while motivating them towards career advancement.
- Streamlined internal communication channels to foster collaboration between departments and increase overall organizational effectiveness.
- Successfully managed change initiatives throughout the organization during periods of significant transition and growth.
- Led cross-functional teams to successfully deliver complex projects on time and within budget.
- Improved team productivity by streamlining processes and implementing new project management tools.
- Established and maintained strong relationships with colleagues through regular meetings and communication.
Sr. Staff Assistant/Program Administrator
The Surgical Technology Program
01.2010 - 09.2013
- Oversee the day to day schedule of activities for the Program Director, Educators, staff and students, to ensure adherence to a pre-determined timeline established by the AVP of Peri-Operative Services for the attainment of program goals and objectives
- Assist the Program Director in developing and implementing Educational/Training program processes that follow accreditation standards and regulatory guidelines
- Assist the Program Director in maintaining proper documentation for the program’s Performance Improvement activities
- Developing systems and records to effect monitoring, evaluation and reporting of all Performance Improvement activities
- Compose and prepare correspondence, including briefing notes, minutes, and reports, and assist the Program Director in the preparation of meetings and class presentations
- Follow-up with the Program Director, teachers and preceptors to expedite completion of all assigned projects as necessary
- Prepare and distribute program information to all students, teachers and preceptors
- Assist the Program Director in conducting research to facilitate the identification of potential funding sources
- Assist the program budget, by designing and implementing systems to accurately record and monitor allocations and expenditures
- Participate in inter-agency and community committees as required
- Support the overall administrative structure of the Peri-operative service
- Enhanced customer satisfaction levels by improving responsiveness to inquiries or concerns.
- Mentored junior staff members in best practices while motivating them towards career advancement.
TH Staff Assistant/HR Specialist
Department of Recruitment & Retention
08.1997 - 05.2007
- Recruited to better stream line the recruitment and retention process by creating spreadsheets and procedures to manage the full spectrum of the recruitment process
- Distributed posters and flyers at job fairs and performs other similar recruiting activities to recruit local residents
- Assisted the Nurse Recruiter with matters of scheduling activities of the day
- Answered and screen phone calls, receive and confirm appointments
- Prepared and type reports, correspondence and attend to the mailing and distribution of copies
- Open, stamp and sort mails received on a daily basis and forward to the Nurse Recruiter
- Developed computerize system for tracking daily inquires, flow of applicants and staff transactions
- Scheduled and confirms appointments for interviews
TH Staff Assistant/Registrar
Department of Otolaryngology
05.1996 - 08.1997
- Transcribed letters of patients’ daily visits with doctors
- Prepared all necessary forms for doctors’ visits
- Obtained ICD-9 codes from various insurance companies for patients pending surgery
- Managed and direct phone calls to appropriate staff member
- Managed all aspects of scheduling patients for appointments
TH Staff Assistant II/Recruiter Assistant
Department of Nursing Recruitment and Personnel
08.1994 - 05.1996
- Recruited to promote and coordinate recruitment practices involving full-time, part-time & per diem employees while performing the fulfill range of HR functions such as recruiting, retention, background screening, and credentialing
- Recruit, screen, and interview qualified internal/external candidates for vacant positions
- Prepared all appointment packages and monitor them through the entire recruitment, pre-employment, and orientation process
- Prepared all acceptance letters and distribution of new hire packets to new employees
- Performed employment verifications, personal references, background checks, & professional credentials
- Prepared and generate monthly HRIS reports such as EEO & new hire reports
- Served as a liaison between hiring managers, benefits office, education department, and candidates while keeping abreast of vacancies, department changes, staffing needs, etc
- Participated regularly in recruitment events (i.e
- Job Fairs, Open House, and Career Days)
- Oriented new hires on department policies and procedures
- Fostered a teamwork/open-door environment conducive to positive dialogue across the organization
Education
Masters of Science - Human Resource Management
St Joseph’s College
Brooklyn, NY05.2009
Bachelors Degree - Business Administration
City University of New York @ Medger Evers College
Brooklyn, NY08.2001
Associates Degree - Secretarial Studies
City University of New York @ Kingsborough Community College
Brooklyn, NY06.1992
Skills
- Financial Record Keeping
- Logistics Coordination
- Supply Chain Coordination
- Workflow Optimization
- Systems Optimization
- Requisition Processing Expertise
- Process Optimization
- Innovative Sourcing Approaches
Of Note
Complete ongoing training in the areas of compensation and benefits, employee and labor relations, leaves of absence, workers' compensation and workplace safety/security., HRIS applications (RESQ), KRONOS, ORSOS Systems, All-Scripts, LAWSON Data Systems, Microsoft Office 2008 (Word, Excel, PowerPoint, Access)
Timeline
Materials Management Coordinator
SUNY Downstate Medical Center
09.2012 - Current
Sr. Staff Assistant/Program Administrator
The Surgical Technology Program
01.2010 - 09.2013
TH Sr. Staff Assistant/Administrative Assistant
Department of Peri-Operative Services
05.2007 - Current
TH Staff Assistant/HR Specialist
Department of Recruitment & Retention
08.1997 - 05.2007
TH Staff Assistant/Registrar
Department of Otolaryngology
05.1996 - 08.1997
TH Staff Assistant II/Recruiter Assistant
Department of Nursing Recruitment and Personnel
08.1994 - 05.1996
Bachelors Degree - Business Administration
City University of New York @ Medger Evers College
Associates Degree - Secretarial Studies
City University of New York @ Kingsborough Community College
Masters of Science - Human Resource Management
St Joseph’s College
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