SHYLA MORA
San Jose,CA
Summary
Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
11
11
years of professional experience
Work History
Estimating Administrative Assistant
Commercial Casework, Inc
Fremont, CA
02.2023 - 05.2024
- Identified project specifications such as scope of work, timeline, and budget constraints.
- Compiled monthly summary reports outlining key performance indicators related to estimation activities.
- Reviewed blueprints and plans to determine the quantity of materials required for each job.
- Maintained records of all past estimates for future reference when preparing new estimates.
- Analyzed bid documents from potential vendors to assess accuracy of pricing quotes and delivery timescales.
- Communicated regularly with subcontractors regarding pricing information and availability of materials needed for the job.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Coordinated mailings including sorting mail, preparing packages for shipping via courier service or postal service.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
Property Assistant
LBA Realty, LLC
San Jose, CA
01.2015 - 02.2023
- Assist with the management of Industrial Commercial Buildings totaling over four million square feet with a team of five
- Provide full administrative support, including phone support, filing and updating tenant and vendor information as needed
- Ensure all property/tenant files are maintained and updated as necessary
- Draft Purchase Orders and Contracts for vendors
- Coordinated maintenance activities with contractors and vendors.
- Manage and approve payable processes to ensure all invoices are coded and entered in a timely manner
- Ensure Certificates of Insurance are current and compliant for tenants and vendors.
- Maintained accurate records of rent payments received from tenants.
- Reviewed financial statements to ensure accuracy of data related to rental income, expenses.
- Coordinated move-in, move-out processes for existing, new tenants.
- Provided support to the Property Manager as needed.
- Performed periodic inspections of the property to assess condition and identify potential issues or areas requiring attention.
- Handled tenant inquiries, complaints, requests for repairs or other services.
Client Operations Specialist
Wealth Design, LLC
Campbell, CA
01.2013 - 01.2015
- Provide full administrative support, including phone support, filing and email communications for two financial advisors
- Ensuring compliance with internal and external rules, policies and procedures as well as regulatory requirements
- Executing a wide variety of client services, including account opening and transactional services.
Education
AA DEGREE - Psychology
DE ANZA COLLEGE
Cupertino, CA12.2005
Skills
- Microsoft Office Suite
- Excel
- Outlook
- Angus Anywhere
- Avid
- Argus
- Salesforce
- MRI
- Excellent customer service with tenants and vendors alike
- Organizational skills
- Time management skills\
- ProjectPak
- ShopPak
Timeline
Estimating Administrative Assistant
Commercial Casework, Inc
02.2023 - 05.2024
Property Assistant
LBA Realty, LLC
01.2015 - 02.2023
Client Operations Specialist
Wealth Design, LLC
01.2013 - 01.2015
AA DEGREE - Psychology
DE ANZA COLLEGE
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