SILBETH ADORNO

Work History

FLEX

May.2023 - Current

Establish project scope, financial parameters, and technical requirements for project initiation to end
Communicate customer requirements, specifications, schedules, and budget constraints to cross-functional teams
Optimize, accelerate, and reduce costs for capital projects
Put together project bid specifications for contractor requirements
Prepare and submit monthly contract billings to ensure proper cash flow during contract and project performance
Oversee the work process for both capital projects and ongoing services from scope development to contractor evaluation, ensuring timely completion, budget adherence, and proper documentation
Visit onsite offices, perform work inspections, check job progress, and resolve project and contract issues
Implement measures to maximize facilities system reliability, uptime, and maintenance
Liaising with clients, contractors, and colleagues to the completion of any necessary paperwork
Identify and validate requirements for workspace needs including utilization, growth forecasting, specialized requirements, and seat counts
Manage site emergency action plans; continuously review them to ensure effectiveness
Work with contractors, suppliers, and landlords to support the facility
Be one step ahead and analyze the company's potential changes; recommend corrective actions
Maintain accurate records of maintenance activities, equipment performance, and expenditures.

JDA Software

Jan.2017 - Mar.2023

Responsible for all facilities matters, serving as the main contact for department personnel, vendors, and customers
Plan and organize all office accommodation and space design work including required furniture, and interior design to ensure compliance with the company’s space standards, policies, and procedures
Developed and implemented a preventive maintenance program and reduced costs by 20%
Managed financial aspects of contracts to protect the company’s interest
Event coordination, tracking workplace budget; planning, negotiating to secure vendors and venues; creation of POs
Respond to facility requests, coordinate repairs, and ensure minimal disruption to building occupants
Ensure all vendor services are met
Negotiate, and evaluate renewals for contract agreements
Set and enforce departmental budgets, goals, and deadlines
Ensured all health and safety procedures were adhered to, resulting in zero accidents
Maintained facility grounds, equipment, and safety compliance and held facility procedures training
Control security systems for access control such as CCTV, badging, and alarm monitoring
Led training sessions, answered questions, and assisted employees with troubleshooting during software migrations
Managed COVID-19 work-from-home and return-to-work plan for +500 employees successfully on time and under budget.

MSCI

Jan.2012 - Dec.2016

Maintain the physical condition of facilities, applying available resources to achieve a safe, clean, and functional environment
Oversaw all equipment installation, maintenance, and repair aspects for all office utility services
Such as HVACs, plumbing, electricity, IT Site power energy generator, furniture, parking, cafeteria, meeting rooms scheduling software, printers, hardware equipment, janitorial services, landscaping, and painting office area
Coordinated travel arrangements for the company’s sales team and ensured that all travel was booked promptly, within budget, and with proper documentation
Managed the company’s corporate credit card account(s) to ensure compliance with regulations and processed expense reports weekly
Monitor office supplies and order new stationery, furniture, appliances, and hardware as required
Create monthly expense reports and approval for North and Latin America's offices
Managed the reception desk and provided customer service to internal and external stakeholders
Conducted regular office inspections and reported any issues to the Facilities Manager
Created North and Latin America's company's weekly newsletter
Maintained an inventory of office supplies and ordered replacements as needed, resulting in a cost savings of 5%.