Proactive and goal-oriented Administrative Assistant with over 15 years of office experience. Highly organized. Comfortable in fast-paced, high stress environments requiring attention to detail to meet deadlines and quick adaptation to constantly changing priorities. Hands on knowledge of MS Office including Outlook, Word, and Excel. Knowledge and Experience: Cornerstone, Frontline ERP, eSchoolPlus, Easy IEP, TREx, Eduphoria, and Edgenuity. Fluent in English and German.
Hi, I’m
Silke Harris
Harker Heights,TX
Summary
Overview
16
years of professional experience
Work History
Killeen Independent School District
Secretary to the Executive Director - SPED
09.2023 - Current
Job overview
- Processed requisitions, check requests, invoices, and employee reimbursements.
- Maintained timecards for payroll processing, while managing employee absences.
- Prepared monthly financial reports for management review.
- Complied with federal, state, and company policies, procedures, and regulations.
- Assisted with cross training the office personnel.
- Coordinated travel arrangements and conferences for professional developments.
- Managed office supplies and equipment inventory.
- Assisted with the hiring process. Pre-selected job applications and forwarded them to the hiring managers. Scheduled job interviews and processed recommendations for hire forms. Submitted job posting requests to HR. In-processed all new hires.
- Organized and scheduled meetings and appointments, producing agendas, and taking meeting minutes.
- Prepared and distributed correspondence, such as memos, letters, faxes, and forms.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
- Provided clerical support to school district employees by copying, faxing, and filing documents.
- Managed executive calendars, scheduling appointments and meetings to optimize time management.
- Provided exceptional customer service by promptly addressing inquiries and resolving issues professionally.
- Maintained accurate records of office expenses, assisting in budget preparation and cost control efforts.
- Promoted a positive image of the organization through clear communication both internally with colleagues and externally with clients.
- Assisted in event planning and execution for department functions such as conferences, workshops, or social gatherings.
Killeen Independent School District
Special Ed - Advent Health/RF Tracker Secretary – Secretary III
09.2021 - 08.2023
Job overview
- Residential Facility Tracker: Collected and entered data for students with disabilities who reside in residential care and treatment facilities.
- Processed student registrations, re-enrollments and withdrawals.
- Monitored attendance.
- Received all incoming calls for the Special Education department, answered questions, took messages and routed to appropriate staff.
- Scheduled meetings and appointments and maintained calendar for principal/staff.
- Requested student records and fulfilled record requests in TREx.
- Prepared 6 weeks attendance reports and campus summary reports.
- Completed leaver audit checklists.
- Created ARD meeting notices in Easy IEP.
- Student Scheduling: Add, delete, change, and drop courses.
- Processed verification of student enrollment requests.
- Processed incoming and outgoing mail.
- Ordered supplies and materials.
Killeen Independent School District (Skipcha ES)
Teacher Aide
02.2020 - 08.2021
Job overview
- Supported classroom teachers by assisting with instructions and clerical tasks.
- Prepared materials and equipment for activities and discussed students’ progress with their teacher.
- Supported teachers in managing class behavior.
- Prepared the classroom for lessons.
- Worked with students who needed additional support.
Vitronic GmbH
Human Resources Recruiting Assistant
08.2016 - 07.2019
Job overview
- Assisted in job applicant management such as maintaining job applicant information as well as pre-selecting job applications.
- Scheduled job interviews with hiring managers and recruiting directors for various departments and collected needed documents.
- Reviewed employment applications and evaluated work history, education and training, job skills, compensation needs, and other qualifications.
- Compiled, copied, sorted, and filed records of office activities and business transactions to include printing reports or other documentation.
- Trained employees and new hires on a new computer system.
- Reviewed files, records, and other documents to obtain information to respond to requests.
Deborah Heart and Lung Center
Credentialing Assistant
05.2014 - 12.2014
Job overview
- Assisted with credentialing and medical affairs processes and correspondence.
- Assisted with querying and verifying the clinical training and backgrounds of applicants.
- Maintained credential files and assisted with various projects as assigned by supervisor.
- Handled high volume of credential documents and requests.
Deborah Heart and Lung Center
Float Secretary (Medical Secretary, Mail Clerk, Receptionist)
10.2013 - 05.2014
Job overview
- Greeted and welcomed patients and visitors, determined nature of business, and conducted patients/visitors to appropriate person to the right department.
- Communicated with patients, visitors, employees, and other individuals to disseminate or explain information.
- Performed routine clerical duties: data entry, answered multi-line phone, documented employees' personnel files, scanned and faxed, and printed reports.
- Opened incoming mail and routed mail to appropriate individuals and answered routine correspondence.
- Received payment by cash, check or credit card.
- Weigh packages or letters to determine postage needed, using weighing scales and charts.
Education
Berufsschule BambergGermany
Associate's Degree from Paralegal Studies
05.1997
University Overview
Skills
- Excellent customer service skills
- Typing (45wpm)
- Team player
- Multi-line phone
- Strong interpersonal and organizational skills
- Responsible, reliable, highly organized
- Time management
- Active listening
- Filing skills
- Verbal and written communication
- Office administration
- Organization
Timeline
Secretary to the Executive Director - SPED
Killeen Independent School District
09.2023 - Current
Special Ed - Advent Health/RF Tracker Secretary – Secretary III
Killeen Independent School District
09.2021 - 08.2023
Teacher Aide
Killeen Independent School District (Skipcha ES)
02.2020 - 08.2021
Human Resources Recruiting Assistant
Vitronic GmbH
08.2016 - 07.2019
Credentialing Assistant
Deborah Heart and Lung Center
05.2014 - 12.2014
Float Secretary (Medical Secretary, Mail Clerk, Receptionist)
Deborah Heart and Lung Center
10.2013 - 05.2014
Berufsschule Bamberg
Associate's Degree from Paralegal Studies
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