Silvana Tabbah
Summary
Innovative Office Manager with over 20+ years of experience coordinating daily office operations, developing and executing new programs to revamp administrative processes and increase operational efficiencies. Highly skilled in cost savings, budgeting, enhancing internal and external communications, strategically managing the agendas, and implementing office technologies advancements. Proactive and goal-oriented, with a “can do” attitude.
Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.
Overview
35
35
years of professional experience
Work History
Office Manager
Actinium Pharmaceuticals Inc
01.2021 - Current
- Assist a team of 7 senior managers with day-to-day operations, by arranging and organizing meetings, scheduling interviews, preparing presentations, board meetings documents, and sales brochures
- Prepare expense report for the CEO and executives to be approved for reimbursement
- Plan and manage monthly C-level meetings as well as four cultural events annually
- Support executives with the hiring process by scheduling interviews, preparing profiles of each candidate to be reviewed by the Hiring Management team, organizing the meetings, following up on the secondary interviews, approving expenses
- Simplified the office supply ordering procedure to make it more efficient and reduced costs by bulk ordering
- Established more organized sorting and filing systems for the correspondence and for essential documents
Senior Administrative Assistant
Firequench, Alarm System Company
01.2020 - 01.2021
- Prepared presentation booklets and folders, sales pamphlets, and diverse marketing collateral
- Assisted management with the hiring process by reviewing over 1000 resumes over the course of one year for different roles, as well as phone screening and scheduling in person interviews
- Created manuals for technicians, thus facilitating the enrollment of new employees and shorting the training time
- Initiated a new procedure of debt collection
- Handled all admistrative tasks efficiently, reducing cost related to mailing, office supplies, repair services
Executive Assistant
Bapple I LLC & Blockchain Tech Corp
01.2015 - 01.2020
- Managed bookkeeping with great accuracy for three separate companies simultaneously
- Handled accounts payable/receivable and expense-control procedures, including bank and account reconciliation, CEO's personal accounts and preparation of daily bank deposits
- Provided excellent administrative support, establishing and maintaining a well-organized electronic filing system for key documents
- Effectively coordinated all appointments, travel arrangements and business meetings
Customer Relations and Administration Professional
TC Café & Restaurant
01.2007 - 01.2015
- Assisted high-level management with all administrative duties, cash management, and financial receipt/analysis
- Provided excellent customer service while handling a high-volume amount of customers’ phone calls and in person interactions, quickly resolving high demands
- Managed events for up to 300 people, including catering food, coordinate supply deliveries, providing car service for guests, and managed additional services upon request
Associate, Lease and Sales
Bapple Inc, Boutique Real Estate Co
01.2006 - 01.2007
- Analyzed assets, finances, leases, and development functions to assist Management with real estate projects
- Coordinated property management, leasing and accounting teams to negotiate/facilitate budgets and terms
- Proactively tracked field activity and project statuses to ensure property inspections/testing are covered on time
Associate, Project Management
Cornerstone Group Real Estate Services
01.2002 - 01.2006
- Completed commercial real estate development projects for government agencies and reputable clients including Empire State Development Co., Lower Manhattan Develop
- Co., Metropolitan Transportation Authority, and NYC EDC, among others
- Efficiently managed day-to-day operations and relationships with service providers to execute relocation initiatives
- Tracked/verified service delivery and rate agreements to ensure project completion on time and accurate payment processing
Executive Director
NoMore Hotels, International Accommodation Company
01.2000 - 01.2002
- Negotiated favorable rates, terms, and conditions with clients and landlords to place world travelers in furnished apartments throughout New York, thus receiving numerous satisfactory reviews from customers
- Expanded the clientele base through strategic networking, contributing to increased profits year-over-year
- Developed and maintained strong customer relationships
Senior Manager Commercial and Foreign Trade
Polo Ralph Lauren, Sudamericana SA
01.1990 - 01.2000
- Negotiated competitive rates with suppliers in Europe, Asia, South America and Australia
- Consolidated the purchase orders for all South America Polo licensees to achieve cost effective high production volume within Asian factories
- Controlled inventory in international warehouses achieving consistent distribution of merchandise to all licensees in timely manner
- Created and implemented a new global purchase strategy that improved the company’s cash flow
- Set and evaluated annual budgets and formulated cost analysis
- Prepared financial projections to manage imports more efficiently
- Managed logistics operations including selecting and hiring shipping company, negotiating freight rates, insuring goods, customs clearance management, and building strong relationships with freight forwarders for an effortless delivery
Education
Skills
- Analytical thinking
- C-suite operational support
- Expense tracking
- Workplace culture development
- Human resources support
- Employee onboarding
- Contract negotiation and vendor oversight
- Event logistics management
- Financial record management
Accomplishments
Improved the culture of the company by creating small projects to engage the staff such as have the values of the company as in the TV screen's each conference room.
Design notepads with the logo and values of the company,
Develop a wide pen with rotating values in every click
Enhance Fridays in the office by posting remarks or comments on the main page
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Languages
Spanish
Native or Bilingual
Timeline
Office Manager
Actinium Pharmaceuticals Inc
01.2021 - Current
Senior Administrative Assistant
Firequench, Alarm System Company
01.2020 - 01.2021
Executive Assistant
Bapple I LLC & Blockchain Tech Corp
01.2015 - 01.2020
Customer Relations and Administration Professional
TC Café & Restaurant
01.2007 - 01.2015
Associate, Lease and Sales
Bapple Inc, Boutique Real Estate Co
01.2006 - 01.2007
Associate, Project Management
Cornerstone Group Real Estate Services
01.2002 - 01.2006
Executive Director
NoMore Hotels, International Accommodation Company
01.2000 - 01.2002
Senior Manager Commercial and Foreign Trade
Polo Ralph Lauren, Sudamericana SA
01.1990 - 01.2000
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