Summary
Overview
Work History
Education
Skills
Timeline
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Silvia Cano

Naperville,IL

Summary

Experienced with high-level administrative support and executive coordination. Utilizes organizational skills to manage complex schedules and tasks efficiently. Track record of excellent communication and problem-solving abilities, ensuring smooth office operations.

Overview

10
10
years of professional experience

Work History

Executive Assistant to the Chief Financial Officer

School District 49
10.2023 - 08.2024
  • Updated and maintained a comprehensive database of contacts relevant to the CFO''s professional network, ensuring easy access to essential information.
  • Served as a liaison between the CFO''s office and internal departments, facilitating efficient communication channels for smoother operations.
  • Supported the financial team with accurate document preparation for board meetings, presentations, and reports.
  • Maintained strict confidentiality while handling sensitive information related to company finances, legal matters, and personnel issues.
  • Acted as a gatekeeper for the CFO''s office by screening incoming correspondence and directing relevant inquiries to appropriate team members.
  • Streamlined CFO''s daily schedule by expertly managing appointments, travel arrangements, and meeting logistics.
  • Coordinated cross-departmental communication, fostering collaboration between finance teams and other business units.
  • Enhanced office efficiency by implementing new administrative systems and processes for better workflow management.
  • Assisted in budget planning and forecasting by compiling essential data from various sources.
  • Reduced administrative workload for the CFO by effectively delegating tasks to appropriate team members when necessary.

Executive Assistant to the Provost & Executive Vice Chancellor for Academic Affairs

University of Colorado Colorado Springs (UCCS)
06.2021 - 09.2023
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Organized and coordinated conferences and monthly meetings.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Screened calls and emails and responded accordingly to support executive correspondence.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
  • Took notes and dictation at meetings.

Executive Assistant to the Sr. Vice President for Academics

Concordia University Chicago (CUC)
01.2015 - 06.2021
  • Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Wrote contracts, welcome letters and newsletters.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Coordinated events and worked on ad hoc projects.
  • Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
  • Assisted in the development of company policies and procedures, contributing to a more organized work environment.
  • Improved office efficiency by implementing new filing systems and document management processes.
  • Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
  • Used advanced software to prepare documents, reports, and presentations.

Education

B.A. - Spanish

Concordia University Chicago
01.2014

A.A.S. - Office Management Technology

Morton College
01.2011

Skills

  • Verbal communication
  • Calendar management
  • Office administration
  • Travel arrangements
  • Document preparation
  • Meeting organization
  • File organization
  • Advanced Microsoft office

Timeline

Executive Assistant to the Chief Financial Officer

School District 49
10.2023 - 08.2024

Executive Assistant to the Provost & Executive Vice Chancellor for Academic Affairs

University of Colorado Colorado Springs (UCCS)
06.2021 - 09.2023

Executive Assistant to the Sr. Vice President for Academics

Concordia University Chicago (CUC)
01.2015 - 06.2021

A.A.S. - Office Management Technology

Morton College

B.A. - Spanish

Concordia University Chicago

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Silvia Cano