SILVIA MARTINEZ
Los Angeles,CA
Summary
Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building.
Overview
20
20
years of professional experience
Work History
Administrative Specialist
City Of Compton
Compton, CA
02.2024 - Current
- Provided administrative support to department staff, including scheduling appointments and organizing meetings.
- Assisted with budget preparation activities by monitoring expenses and tracking costs.
- Prepared correspondence, memos, presentations, spreadsheets, databases. using MS Office programs.
- Created documents such as invoices and purchase orders according to established guidelines.
- Handled confidential documents in a secure manner while ensuring privacy regulations were met.
- Provided assistance with onboarding new employees; ensured that all paperwork was completed properly and filed accurately.
- Coordinated employee recruitment, performance evaluation and termination activities.
- Maintained accurate records of employee time cards and attendance records.
- Provided customer service support to answer inquiries from employees regarding their payroll issues or concerns.
- Answered incoming calls, took messages, and transferred calls to appropriate departments or personnel.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Investigated complaints regarding zoning violations, code enforcement issues and other municipal ordinances.
- Drafted letters to property owners informing them of violations and outlining corrective actions required for compliance.
Office Assistant
Law office of Ronald K. Ziff
Culver City, CA
11.2020 - 02.2024
- Coordinated correspondence between attorneys and clients for active cases and other matters.
- Handled telephone calls, meeting plans and conference organization requirements.
- Collected payments, issued receipts and updated accounts to reflect new balances.
- Supported bookkeeping through financial transaction documentation, expense reporting and budget monitoring.
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
Parts Manager Assistant
Airport Marina Ford
Los Angeles, CA
06.2004 - 10.2020
- Established individual parts inventory levels to balance stock for maximum inventory turns.
- Managed employee schedules and daily assignments.
- Trained staff on data entry, report generation and protocols while supervising 10 parts assistants to improve productivity and customer interaction.
- Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
- Tracked and submitted employee timesheets to prepare for payroll processing.
Education
High School Diploma -
Venice Senior High School
Los Angeles, CASkills
- Office management
- Planning & organizing
- Meticulous attention to detail
- Continuous Improvement
- Self Motivation
- Clerical Support
Languages
Spanish
Native/ Bilingual
English
Native/ Bilingual
Timeline
Administrative Specialist
City Of Compton
02.2024 - Current
Office Assistant
Law office of Ronald K. Ziff
11.2020 - 02.2024
Parts Manager Assistant
Airport Marina Ford
06.2004 - 10.2020
High School Diploma -
Venice Senior High School
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