Silvia Trujillo
Linden
Summary
Detail-oriented Office Clerk with a proven record in streamlining administrative processes and enhancing operational efficiency. Demonstrates exceptional organizational skills and the ability to manage multiple projects simultaneously. Successfully improved file management systems, resulting in expedited document retrieval and increased productivity. Committed to maintaining the confidentiality of sensitive information while providing excellent support to team members.
Overview
19
19
years of professional experience
Work History
Office Assistant - Part Time
Premium Designscape
Kenilworth
02.2023 - 04.2025
- Inventoried and ordered materials, supplies and services.
- Handled preparation of business documents and government forms.
- Formatted and refined correspondence and documents to ensure professional presentation.
- Ordered office supplies and managed inventory to ensure a well-stocked office.
- Directed purchase request submissions concerning labor and material.
- Assisted with special projects as needed by researching information on the internet or through other sources.
- Created spreadsheets using Microsoft Excel to track expenses and other financial data related to the office budget.
- Supported the planning and execution of corporate events and meetings.
- Collected and entered payment data into system, maintaining complete confidentiality and accuracy.
- Coordinated deliveries of construction materials with vendors.
- Assisted in the development of cost estimates for projects.
- Handled requests and queries from construction personnel, providing timely responses.
- Participated in team meetings to understand project objectives and timelines.
Assistant of Vice President of Manufacturing
Pim Brands
Somerset
04.2020 - 12.2022
- Supervised requests directed to office services mailbox for efficient support fulfillment.
- Built rapport with internal clients through proficient communication methods.
- Handled confidential information with discretion and integrity.
- Greeted guests and vendors to assist in navigating space.
- Answered phones and routed voicemails to respective employees.
- Managed activities to enhance operational efficiency.
- Reserved and managed meeting room availability.
- Managed mail and package distribution processes effectively.
- Maintained positive working relationship with fellow staff and management.
- Archived confidential material using established procedures.
- Conducted detailed financial analysis supporting operational decisions.
- Assisted in the development of new policies and procedures to improve operational efficiency.
- Handled incoming requests from customers and vendors through various communication channels.
- Assisted in the preparation of reports, presentations and correspondence.
- Assisted with set up for social events and food deliveries.
- Gathered and sorted data for reports and files.
- Greeted visitors, clients and guests in a professional manner.
- Maintained front desk to provide positive first impression.
- Provided HR administrative assistance to management team.
- Conducted comprehensive research and data analysis to support strategic planning and informed decision-making.
- Stocked inventory and ordered office and kitchen supplies.
Executive Assistant to the General Manager
XPO Logistics
Elizabethport
11.2019 - 05.2020
- Maintained updated records of all communications between departments related to projects managed by the General Manager.
- Answered phone calls from customers and directed them to appropriate personnel within the organization.
- Assisted in developing new policies and procedures related to organizational operations.
- Scheduled appointments for the General Manager with both internal staff members and external vendors.
- Collaborated with other Executive Assistants in order to streamline processes and procedures throughout organization.
- Executed special objectives and projects in response to executive team and board member requests.
- Oversaw on-boarding process for Independent Contractors using ContractLogistix software.
- Managed coordination of sector-related contractors and various company divisions.
Office Administrator
KATO Corp.
Rahway
02.2017 - 10.2019
- Oversaw cross-functional tasks in logistics, budgeting, and office management.
- Handled financial tasks efficiently with Online QuickBooks.
- Reconciled multiple bank accounts efficiently.
- Documented and processed transactions in accounts payable and receivable.
- Generated monthly account summaries.
- Facilitated procurement-related inventory processes, encompassing purchasing and returned goods, while managing invoice follow-ups.
- Deliver daily departmental support through seamless coordination with internal and external providers.
- Conducted cycle counts to monitor inventory discrepancies.
- Collaborated on venue runs alongside truck drivers, ensuring effective communication with General Manager regarding procurement and logistics.
- Prepare contracts for purchases and pickups using standardized formats.
Financial Controller
Plantas Tecnicas PLANTEC
Quito
03.2011 - 10.2016
- Controlled revenue collection systems to maintain information quality and integrity.
- Managed accounting, payroll, and financial reporting activities.
- Created performance benchmarks to monitor and evaluate organizational achievements.
- Created detailed budgets for each department within the organization.
- Maintained accurate records of all financial transactions in the general ledger system.
- Communicated financial reporting to shareholders.
- Coordinated and finalized quarterly and annual financial reporting packages.
- Managed corporate cash flow and banking connections.
Financial and Administrative Continental Advisor
SOS Kinderdorf International
Quito
07.2006 - 02.2011
- Engaged in operations at the Latin America Central Office across Quito and Buenos Aires locations.
- Automated and sustained a metrics reporting process for monthly fundraising rates across six countries.
- Allocated expenses to accounts and cost centers through detailed analysis of invoices.
- Verify and post transactions to maintain accounting ledgers.
- Contribute to month-end finance tasks.
- Strengthened partnerships with financial institutions to enhance banking operations.
Education
Bachelor of Science - Finance
Universidad Central Del Ecuador
Quito, Ecuador08-2011
Skills
- Microsoft Excel
- Document preparation
- Inventory management
- Financial analysis
- Office supply management
- Cost estimation
- Data entry
- Confidential information handling
- Effective communication
- Strong problem solver
- Multitasking
- Documentation and reporting
- AR/AP
- Problem-solving
- Analytical skills
- Quickbooks
Languages
Spanish
Native/ Bilingual
Timeline
Office Assistant - Part Time
Premium Designscape
02.2023 - 04.2025
Assistant of Vice President of Manufacturing
Pim Brands
04.2020 - 12.2022
Executive Assistant to the General Manager
XPO Logistics
11.2019 - 05.2020
Office Administrator
KATO Corp.
02.2017 - 10.2019
Financial Controller
Plantas Tecnicas PLANTEC
03.2011 - 10.2016
Financial and Administrative Continental Advisor
SOS Kinderdorf International
07.2006 - 02.2011
Bachelor of Science - Finance
Universidad Central Del Ecuador
Similar Profiles
Michael LetbetterMichael Letbetter
Operations Manager at Premium Tools [formerly Premium Oilfield Services]Operations Manager at Premium Tools [formerly Premium Oilfield Services]
Briana LopezBriana Lopez
Dispatcher at Premium Medical TransportationDispatcher at Premium Medical Transportation
Jillian GuerraJillian Guerra
Retail Merchandising Representative at PremiumRetail Merchandising Representative at Premium
Iryna ManoiloIryna Manoilo
Doctor's Assistant at Complete Foot Care and Orthotic CentreDoctor's Assistant at Complete Foot Care and Orthotic Centre
Lisa SiehlLisa Siehl
Assistant Director of Case Management at Jersey City Medical CenterAssistant Director of Case Management at Jersey City Medical Center