Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Simanu Faasua

Oxnard,United States

Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer, administrative, and student service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Administrative Assistant

VCCCD - Ventura College
01.2023 - Current
  • Act as liaison between office and public, staff, and external groups, providing information and assistance with judgment and sensitivity.
  • Coordinate and document committee and staff meetings, preparing agendas.
  • Collect and compile data for special and routine reports, including administrative and budget reports.
  • Compose various documents and forms from rough drafts, dictation, and verbal instructions.
  • Develop and revise visual materials and informational documents using word processing software.
  • Manage administrator's calendar and communication channels, ensuring timely updates.
  • Assists in designing and production of newsletters, brochures, and technical documents using desktop publishing software.
  • Proofread and verify materials for accuracy and completeness.
  • Coordinate travel arrangements and process related requests and expenses.
  • Handle incoming correspondence and email, directing matters appropriately.
  • Assist in preparing department budgets, contracts, and expense reports.
  • Monitor and manage supplies and inventory, processing requisitions and payments.
  • Maintain calendars for staff activities and coordinate with multiple departments and agencies.
  • Update and maintain district website for current and understandable information.
  • Establish and manage filing systems, including payroll and personnel records.
  • Provide training and guidance to others as needed. I have trained 4 full-time employees in this position so far.
  • Take part in hiring committees for multiple Classified staff positions
  • Banner Requisition processing for Purchase Orders.
    Processing Direct Pays.
  • Confirming payments with District for our various vendors.
  • Acquiring contracts with vendors and coordinating signatures and processing.
  • Communicating and working with vendors for approval and other departmental business.

Office Assistant

VCCCD - Ventura College
04.2022 - 01.2023
  • Served as receptionist, offering general and technical information to office and telephone callers and office visitors and students.
  • Verified and reviewed materials for completeness and compliance with regulations.
  • Prepared, edited, and proofread various documents and forms from rough drafts or verbal instruction.
  • Maintained accurate files and records, monitor logs, and generate reports.
  • Performed routine clerical accounting tasks and compile data for financial reports.
  • Created and processed requisitions for all division purchases.
  • Processed Direct Pays
  • Assisted in creating newsletters, brochures, and technical handouts using desktop publishing software.
  • Handled incoming and outgoing correspondence.
  • Managed office supplies and equipment, including ordering and receiving supplies.
  • Maintained calendars, schedule appointments, and reserve facilities.
  • Assisted in preparing meeting agendas, taking minutes, and distributing materials.
  • Coordinated reservations and travel arrangements, and process related forms.
  • Assisted in training and providing direction to student workers and new classified department workers.
  • Banner Requisition processing for Purchase Orders.
  • Processed Direct Pays. Confirmed payments with District for our various vendors.
  • Acquired contracts with vendors and coordinating signatures and processing.
  • Communicated and worked with vendors for approval and other departmental business.

Recreation Assistant

Navy MWR
09.2018 - 03.2022
  • Provided primary customer support to internal and external customers.
  • Maintained customer satisfaction with forward-thinking strategies focused on addressing customer needs and resolving concerns.
  • Responded to public inquiries to provide information about programs and facilities.
  • Performed clerical, accounting and bookkeeping duties to process participation fees and reconcile cash receipts.
  • Administered program surveys and evaluations to participants to measure facility performance.
  • Developed and fostered patron relations to ensure and improve patron attendance.
  • Worked primarily unsupervised, leading and working with fellow Recreation Assistants and Fitness instructors to achieve mission success.
  • Answered customer telephone calls promptly to avoid on-hold wait times.
  • Offered advice and assistance to customers, paying attention to special needs or wants.
  • Improved office efficiency by effectively managing internal communications and correspondence.
  • Reviewed Receiving documentation for various programs.
  • Assisted in maintaining equipment logs.
  • Trained and provided direction to new hires.
  • Processed financial requisitions and assisted in purchasing.

Recreation Aide

Navy MWR
05.2011 - 08.2015
  • Opened, closed, and secured facilities at prescribed times to adhere to facility hours of operation.
  • Performed custodial duties to provide clean and inviting facilities according to CNIC operational standards.
  • Communicated accurate information about available services and facilities to promote enrollment.
  • Responded to inquiries to provide information about programs and facilities.
  • Set up and broke down equipment and supplies used in activities, focusing on safe handling and storing.
  • Conducted rounds within facility and campus to monitor participation numbers.
  • Performed clerical, accounting and bookkeeping duties to process participation fees, locker rental fees and reconcile cash receipts daily.
  • Administered program surveys and evaluations to participants to measure facility and program performance.
  • Maintained order among participants and spectators to enforce conduct rules conformance.
  • Trained staff members on conducting events.
  • Assisted Sports Coordinator in running monthly 5k series of races.

Education

Bachelor of Arts - Philosophy

California Polytechnic State University-San Luis Obispo
San Luis Obispo, CA
06.2018

Associate of Arts - Philosophy AA-T

Oxnard College
Oxnard, CA
05.2015

Skills

  • Microsoft Office Suite Software Proficiency
  • Adobe Suite Software Proficiency
  • Banner Proficiency (Banner Finance and Student Banner processing)
  • Experience with Google Workspace
  • Clerical and Administrative Support
  • Organization and Time Management
  • Computer Skills
  • Data Entry and Analysis
  • Financial Processing
  • Written Communication
  • Decision Making
  • Problem-Solving
  • Team Leadership
  • New hire training

Certification

  • Banner Finance and Banner Requisition Training
  • Drupal Training
  • Title V Training
  • CCCAA Rules and Regulations Compliant
  • FFR MWR Event Planning Training - September 2020
  • First Aid & CPR Certified Renewed 2021
  • Star Training, MWR 2019

Timeline

Administrative Assistant

VCCCD - Ventura College
01.2023 - Current

Office Assistant

VCCCD - Ventura College
04.2022 - 01.2023

Recreation Assistant

Navy MWR
09.2018 - 03.2022

Recreation Aide

Navy MWR
05.2011 - 08.2015

Bachelor of Arts - Philosophy

California Polytechnic State University-San Luis Obispo

Associate of Arts - Philosophy AA-T

Oxnard College

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Simanu Faasua