Simone Sa Barato

• Evaluated existing work processes regularly to identify areas for improvement or greater efficiency, leading to a more streamlined AP operation.
• Played a key role in the successful development of a new software system, assisting with testing, implementation and user training
• Prepared reports to accurately convey results and producing KPIs
• Ensured timely vendor payments by diligently monitoring outstanding invoices and resolving discrepancies
• Conducted regular account reconciliations, identifying discrepancies and taking corrective action when necessary
• Managed the supplier master file, validating all financial information and doing all diligence to avoid fraudulent situations
• Assisted in the preparation of year-end 1099s, ensuring accurate and timely tax reporting for vendors.

• Served as Executive Assistant to the Director of Operations and business Director for Telecommunications providing high-level support on a broad range of activities
• Collaborated with senior leadership to support new projects/investments as the acquisition of new machinery and new equipment to have a real-time connection with the call center and contractors
• Worked on cost optimization for phone lines, achieving savings around 10% on total cost on mobile communications
• Created PowerPoint presentations for monthly divisional meetings
• Streamlined communication between departments, resulting in more effective project coordination and execution.
• Coordinated events and worked on ad hoc projects.

• Developed and maintained a system of record for all legal documentation for contractors and their teams, including the management of due dates of licenses, insurance and others
• Delivered optimal customer service, and case management support

• Established an effective communication system between departments involved in logistics coordination ensuring seamless information flow.
• Managed inventory levels to prevent stockouts, ordering supplies before reaching critical low levels.
• Coordinated shipments and tracked progress to facilitate timely delivery.
• Responsible for ensuring the distribution of tooling and materials to the warehouses and teams
• Managed monthly and yearly inventories

• Completed journal entries, reconciliations, and account analysis
• Prepared balance sheets, cash flow reports and income statements.
• Provided treasury and cash management by maintaining reconciliation of banking activity
• Contributed to preparation and outlining of annual budgets
• Increased efficiency in the budgeting process by automating repetitive tasks using advanced Excel functions.
• Planned and managed payments

• Reviewed all documents based on three-way match and desk procedures
• Assisted management on all other tasks, including reports

• Received, and stored invoices for journal entry

Company Overview: Lisbon (Portugal)

• Managed disputes in customer portfolios
• Identified appropriate solutions to minimize issues and quickly solve problems