Simone Willert
Columbus,GA
Summary
Coordinated Personal Assistant polished in supporting busy company owners and leadership. Expertly assists with both business and personal requirements to promote productivity. Highly organized with talent for multitasking using superior time management and decision-making abilities.
Overview
12
12
years of professional experience
Work History
Executive Personal Assistant
RAM Hotels
04.2023 - Current
- Supports the President and Executive Vice President of RAM Hotels
- Acted as a gatekeeper, Manage confidential information
- Manage travel plans and schedule travel, such as flights, hotels, rental cars, conferences, etc
- For a variety of executives and/or visitors
- Field phone calls, emails, and direct messages, prioritizing what needs to be answered by executives and what can be directed to another department
- Act as a courier when needed
- Run errands locally and out of town as needed
- Coordinate the needs of the CEO and COO daily
- Provide support for business related tasks, as well as personal
- Maintain an organized agenda for each day, week, and month, for each executive
- Record meeting minutes in the standard format, ensuring they are clear and concise prior to distribution
- Prepare presentations for executive team that portray their own thoughts and observations
- Coordinate events and speaking engagements
- Draft correspondence for review, i.e., emails, newsletters, etc
- A variety of duties may be assigned, in addition to those listed in this description.
Executive Assistant to CEO/President
Global Teen Challenge
10.2022 - 01.2023
- Manage scheduling for the organization’s president/CEO
- Draft, review and send communications on behalf of Global Teen Challenge’s Executives
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Attend those meetings either in person or coordinate zoom calls
- Take meeting minutes
- Answer and respond to phone calls, communicate messages and information to the Organization's leadership
- Prioritize emails and respond when necessary
- Coordinate travel arrangements and prepare the necessary documents for travel
- Plan and coordinate for Board meetings and retreats
- Helped plan and execute the World Conference for Global Teen Challenge
- Over a thousand participants from across the globe
- Worked with the embassy to get the necessary documents for individuals to get their visas and passports
- Developed and maintained relationships with Global Teen Challenge's Advisory Board
- Established donor relations
- Prepare, reconcile, and submit expense reports
- Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Remote/Executive Assistant
The Hangry Mare
05.2016 - 09.2022
- Managed the day-to-day schedule of THM owner along with answering emails and all client communications
- Resource and coordinate logistics for meetings and events for brand promotion and client retention within the equestrian community
- Made travel arrangements for staff and ensured itineraries are correct and accommodations are met
- Scheduled interviews with news and media sources along with coordinating appropriate questions to be asked
- Handles invoicing and accounts payable through quick books.
Administrative Assistant
Kansas State University English Language Program
10.2012 - 07.2016
- Daily Scheduling of appointments using outlook and university’s scheduling software
- Responsible for event planning and coordination for the English Language Department’s events and ceremonies
- Verify Travel Itineraries and coordinate with agencies to reserve and confirm the Director’s schedule
- Accounts receivable
- Helped in the enrollment planning process and recordkeeping of 500 plus students within the program at any one time
- Greeted and escorted visitors throughout the office and provided tours on the campus
- Handled any other tasks that were assigned and needed to be completed in a timely manner.
Education
Bachelor’s Business -
Kansas State University
01.2016
Associates Paralegal Studies -
Ashworth College
01.2013
Skills
- Calendar Management
- Executive Support
- Travel Coordination
- Event Planning
- Expense Management
- Database entry
- Business Development
Timeline
Executive Personal Assistant
RAM Hotels
04.2023 - Current
Executive Assistant to CEO/President
Global Teen Challenge
10.2022 - 01.2023
Remote/Executive Assistant
The Hangry Mare
05.2016 - 09.2022
Administrative Assistant
Kansas State University English Language Program
10.2012 - 07.2016
Bachelor’s Business -
Kansas State University
Associates Paralegal Studies -
Ashworth College
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